Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 29, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 29, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the September 22, 2020 regular meeting. Mr. Childress seconded. Passed. BIDS UNDER ADVISEMENT Brady Lane Drainage Improvements Project Mrs. Murray stated that this item will remain under advisement. NEW BUSINESS Lafayette Renew Amendment #1-Contract with VS Engineering for Engineering Services (9th and Kossuth/18th and Central) Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Amendment #1 for the Contract with VS Engineering Services for 9th and Kossuth/18th and Central Streets. The amendment is in the amount not-to-exceed $35,000.00 which brings the revised contract amount to $80,900.00. The amendment includes additional design services for an expanded design for permeable pavers throughout the entire intersection along with preparation of construction documents. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Amendment #1-Engineering Services Contract with VS Engineering for Mulberry Drive Mr. Talley presented to the Board and recommended approval of Amendment #1 for an Engineering Services Contract with VS Engineering for Mulberry Drive. The amendment is in the amount not-to-exceed $37,000.00 which brings the revised contract amount to $46,500.00. The amendment includes preparation of construction documents. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety September 29, 2020 Page 2 Purchasing Declaration of Worthless Property-Lafayette Renew Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Lafayette Renew that includes two (2) ZAPS Analyzers Model: LiqulD Serial #202027 and Model: LiqulD Serial #LIDI.6-016. The units are no longer supported by the manufacturer and replacement parts are no longer available. These items will be scrapped. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $6,364,856.87. Mr. Childress asked a question on Page 2 regarding the Delta Dental Refund. Mr. Clary stated that this invoice is part of the AIM package for a premium refund through the COVID period. Mr. Childress asked a question on Page 24 regarding the Columbian Park Pond Dredging Project and how close it is to a payout. Mr. Clary stated that the project is 94% of the original contract however change orders are yet to come. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Light Up Riehle Plaza Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Light Up Riehle Plaza to be held on October 2, 2020 from 7:00pm-7:30pm at Riehle Plaza. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Addendum #1-Downtown Outdoor Dining (Extension Request) Dennis Carson, Economic Development Director, presented to the Board and recommended approval of an extension of time for the Downtown Outdoor Dining/Fresh Air Eats event. The request is to extend the event through November 1, 2020, weather permitting. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Greg Emig, Lafayette Brewing Company, spoke in favor of the event and the time extension. Mr. Emig stated that his business along with others on Main Street are seeing tremendous success of the event. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375