Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 6, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 6, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the September 29, 2020 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Lafayette Renew Recommendation for Award- Brady Lane Drainage Improvements Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Brady Lane Drainage Improvements Project with Midwest Paving in the amount of $81,034.20. Mr. Talley stated that the two other bids received were Milestone Contractors in the amount of $118,180.00 and Atlas Excavating in the amount of $158,371.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract- Brady Lane Drainage Improvements Project Mr. Talley stated that the contract did not get signed prior to the meeting and asked to have it tabled. Mr. Shriner moved to table this item. Mrs. Moulton seconded. Tabled. Notice to Proceed- Brady Lane Drainage Improvements Project Mr. Talley stated that the notice to proceed did not get signed prior to the meeting and asked to have it tabled. Mr. Shriner moved to table this item. Mrs. Murray seconded. Tabled. Certificate of Substantial Completion-S. 30th Street Drainage Improvements Project Mr. Talley presented to the Board and recommended approval of a Certificate of Substantial Completion for the S. 30th Street Drainage Improvements Project with Atlas Excavating. The substantial completion date was on September 18, 2020. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety October 6, 2020 Page 2 Certificate of Final Completion-9th Street Sewer Separation and Pump Station Project Mr. Talley presented to the Board and recommended approval of a Certificate of Final Completion for the 9th Street Sewer Separation and Pump Station Project with Bowen Engineering. The final completion date was on August 2, 2020. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Engineering Change Order #1-18th Street and Central Street Drainage Improvements Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for 18th and Central Streets Drainage Improvements Project with Milestone Contractors. The change order is in the amount of $13,354.04 which brings the revised contract amount to $104,044.04. The change order includes the contractor was directed to shift inlet in order to widen radius, contractor was directed to widen radius of alley for large vehicles due to ruts observed on site, and contractor was directed to increase the size of asphalt patch in 18th Street to incorporate nearby patches and improve the aesthetic and ride of the patch. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $2,312,754.38. Mr. Childress asked a question on Page 14 regarding the Professional Service General Utility Advice invoices. Mr. Clary stated that these invoices are for legal guidance for the moratorium on utility shutoffs. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-5K Foot Pursuit Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the 5K Foot Pursuit to be held on October 31, 2020 from 7:30am-11:30am at Riehle Plaza, Big 4 Depot and the John T. Meyers Bridge. This event will be raising funds for Heartford House. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375