Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 13, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 13, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the October 6, 2020 regular meeting. Mr. Shriner seconded. Passed. OLD BUSINESS Contract- Brady Lane Drainage Improvements Project (Tabled 10/6/2020) Mr. Shriner moved to remove this item from the table. Mrs. Moulton seconded. Removed. Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for the Brady Lane Drainage Improvements Project with Midwest Paving in the amount of $81,034.20. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Notice to Proceed- Brady Lane Drainage Improvements Project (Tabled 10/6/2020) Mr. Shriner moved to remove this item from the table. Mrs. Moulton seconded. Removed. Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed set to start today. The substantial completion is set for February 26, 2021 with final completion set for April 30, 2021. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. NEW BUSINESS Engineering Utility Service Agreement with Tippecanoe Development II for Barrington Lakes Subdivision-Master Agreement Dave Griffee, Engineering, presented to the Board and recommended approval of a Utility Service Agreement with Tippecanoe Development II for Barrington Lakes Subdivision Master Agreement. This is the master agreement for the entire subdivision which consists of 314 single family residential lots. The subdivision is located east of the city limits northwest of the intersection of CR50 South and McCarty Lane. The City of Lafayette provides sanitary sewer and water services. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety October 13, 2020 Page 2 Purchasing Contract-McAllister Park Wabash Heritage Trail Extension Fall 2020 Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Contract for the McAllister Park Wabash Heritage Trail Extension Project for Fall 2020 with American Paving & Asphalt Inc. The contract is in the amount of $46,000.00 and will include laying 8” of gravel for the sub-surface covered by 3” of hot mixed asphalt for 950 linear feet, 10 feet wide. The contract will be funded by a grant received from Duke Energy. Mr. Payne stated that quotes for the project were also received by Milestone Contractors in the amount of $71,000.00 and Rieth Riley, who was non-responsive. The project is expected to be complete in November 2020. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,629,510.07. Mr. Childress asked a question on Page 18 regarding the Greater Lafayette Marketing Coalition Reimbursement Phase 2. Mr. Clary gave the Board a handout that answered Mr. Childress’s question. Mr. Childress asked a question on Page 19 regarding OneBeacon Insurance Group. Mr. Clary stated that the City pays OneBeacon quarterly and is for the accumulation of all the deductible amounts that the City owes on various insurance claims. Mayor Roswarski stated that OneBeacon is the insurance company that the City uses for all fleet vehicles. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Time: 9:08 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375