Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 17, 2020 Regular Session: The Board of Public Works and Safety met virtually in a regular session on Tuesday, November 17, 2020 at 9:00 a.m. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Amy Moulton and Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the November 10, 2020 regular meeting. Mr. Shriner seconded. Passed 5-0 on a roll call vote. NEW BUSINESS Engineering Change Order #1-N. 19th Street, Underwood Street and Old 231 Resurfacing Project Jeromy Grenard, Public Works Director, presented to the Board and recommend approval of Change Order #1 for the N. 19th Street, Underwood Street and Old 231 Resurfacing Project with Rieth-Riley. This is a Community Crossing Project Grant with INDOT where the City of Lafayette matches up to 50%. This change order includes a request from the City to increase signage during construction along with additional permanent safety improvements. The change order is an increase in the amount of $7,220.00 which brings the revised contract amount to $904,344.90. Mr. Childress moved for approval. Mrs. Murray seconded. Passed 5-0 on a roll call vote. Change Order #2-N. 19th Street, Underwood Street and Old 231 Resurfacing Project Mr. Grenard presented to the Board and recommended approval of Change Order #2 for the N. 29th Street, Underwood Street and Old 231 Resurfacing Project with Rieth-Riley, The change order includes the reconciliation of the final quantities of the project. The change order is a decrease in the amount of $43,979.50 which brings the revised contract amount to $860,365.40. Mr. Shriner moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. Contract-5th Street and South Street Concrete Project Mr. Grenard presented to the Board and recommended approval of a Contract for the 5th Street and South Street Concrete project with Dixon Construction in the amount of $36,315.00. Mr. Grenard stated that three (3) quotes were received from Dixon Construction for $36,315.00, Wise Choice Concrete for $39,750.00, and Heartland Excavating for $73,400.00. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed 5-0 on a roll call vote. Notice to Proceed-5th Street and South Street Concrete Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the 5th Street and South Street Concrete Project with Dixon Construction. The project is set to start today. Mr. Shriner moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. Board of Public Works and Safety November 17, 2020 Page 2 Lafayette Housing Authority Release of Mortgage-2307 N. 25th Street, Lafayette Indiana Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 2307 N. 25th Street, Lafayette Indiana. Mrs. Oakley stated that this has satisfied the period of occupancy. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed 5-0 on a roll call vote. Release of Mortgage-136 Dehart Street, West Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 136 Dehart Street, West Lafayette Indiana. Mrs. Oakley stated that this has satisfied the period of occupancy. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed 5-0 on a roll call vote. Release of Mortgage-227 Dehart Street, West Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 227 Dehart Street, West Lafayette Indiana. Mrs. Oakley stated that this has satisfied the period of occupancy. Mr. Shriner moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. Lafayette Renew Industrial User Permit-Kelly Corporation Brian Beeler, Lafayette Renew, announced to the Board that Josh Terry is the new pre-treatment surveillance chief and will be presenting the permit today. Josh Terry, Lafayette Renew, presented to the Board and recommended approval of an Industrial User Permit for Kelly Corporation. They are a significant industrial user with the pre-treatment program and this is a 4-year renewal. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed 5-0 on a roll call vote. Discussion ensued regarding the perimeters for the permit. Water Works Change Order #1-Murdock Park Booster Station Mr. Grenard presented to the Board and recommended approval of Change Order #1 for the Murdock Park Booster Station Project with Bowen Engineering. The change order is for added time with no cost increase. The contract for this project is a Guaranteed Saving Project with Bowen Engineering as the contractor and Wessler Engineering as the engineering firm. Mrs. Grenard gave a brief description of the project that includes the history of the project and the expected outcome once completed. Mr. Grenard stated that this will provide the City with a second booster station for Water Works. The completion of this booster station is not time critical or online by a certain date. Mr. Grenard stated that the underground tank was nearly completed and had been successfully tested. Then following a storm event that raised the groundwater level, the tank floated upward around two (2) feet causing come damage to the floor, ceiling; and the pillars of the tank. The City has been working through options with Bowen and Wessler for a fix. Mr. Grenard stated that Bowen Engineering has proven to be responsive to the City’s needs and the resident’s needs on this and other projects. From the beginning of the discovery of the issue, Bowen has been very transparent, thorough in their investigations to determine the cause, and have been reassuring all along that the City will not need to pay for the fix or increased cost for engineering/inspection that are related. Jared Weber, Bowen Engineering Project Manager, gave a brief description of the flooding issue of the tank, damage incurred; and current design of the tank. Mr. Weber explained to the Board what took place with the tank, piers; and floor during the flooding and how the tank ended up damaged. Mr. Weber stated that the consensus after assessing the damage is to completely remove and replace the tank Board of Public Works and Safety November 17, 2020 Page 3 at no cost to the City of Lafayette. The change order is to establish a new substantial completion date for the rebuild of the tank from March, 31, 2021 to May 31, 2022 with the final completion date was April 30, 2021 and now to June 30, 2022. Mr. Weber stated that the City added on a 3rd party inspection verification of the design and that the piers are installed correctly. The City will be reimbursed for the monthly inspection fees. Mr. Grenard stated that the 3rd party contract, Wiss, Janny and Associates, is not directly with the City but as a sub under Wessler Engineering. Discussion ensued regarding the issues with the tank. Marty Wessler, Wessler Engineering, stated that the full-time construction observation went on during the drilling of the helical piers and then also with the installation of the rods. Mr. Wessler explained to the Board what had taken place during the failure and what steps will be taken for the new design and installation. Discussion ensued. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $2,369,668.46. Mr. Childress asked a question on Page 9 regarding the hotel expense for Todd Budd. Mr. Clary stated that this is a claim for LFD Todd Budd’s leadership class hotel at Vincennes reimbursement. President Henriott asked a question on Page 9 regarding claims for Milestone Contractors. Mr. Clary stated that is for the Asphalt Bituminous Aggregate deliveries. Mr. Clary referred back to Mr. Childress’s question from last week regarding the Golfview Road claim. Mr. Clary stated that claim is for an active water meter at the Glick Well Field. Mr. Childress asked a question on Page 11 regarding the DTF OT reimbursement claim. Mr. Clary stated that is for the Drug Task Force. Mr. Shriner moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. ANNOUNCEMENTS Mrs. Murray reminded everyone that there will not be a Board of Works meeting next week, November 24, 2020 along with the cancelled December 22 & 29, 2020 meetings. Time: 9:43 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375