Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 8, 2020 Regular Session: The Board of Public Works and Safety met virtually in a regular session on Tuesday, December 8, 2020 at 9:00 a.m. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Amy Moulton and Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the December 1, 2020 regular meeting. Mr. Childress seconded. Passed 5-0 on a roll call vote. BID UNDER ADVISESMENT RFQ Guaranteed Savings Contract President Henriott stated that this item is still under advisement. NEW BUSINESS Engineering Change Order #1 (Final)-S. 9th Street Sidewalk (Between Harrington Dr. and E. 430 S.) Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the S. 9th Street Sidewalk between Harrington Drive and E. 430 S. with Dixon Construction. The change order is an increase in the amount of $900.00 which brings the revised contract amount to $30,800.00. The change order includes added sidewalk due to transition and drainage issues. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed 5-0 on a roll call vote. Change Order #5-Twyckenham Blvd Mr. Grenard presented to the Board and recommended approval of Change Order #5 for Twyckenham Blvd Reconstruction Project. This is a change in conditions due to one of the utilities being relocated incorrectly along with weather delays with 26 days of impact to the project. This is a time extension request. The substantial completion is now scheduled for November 2, 2020. Discussion ensued. Mrs. Murray moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. Loeb Stadium Bid Package #1 General Trades-Change Order #7 Mr. Grenard presented to the Board and recommended approval of the Loeb Stadium Bid Package #1 General trades Change Order #7 with J.R. Kelly Company. The change order is a reduction in the amount of $8,592.00 which brings the revised contract amount to $10,537,084.00. The change order includes changes in condition and Board of Public Works and Safety December 8, 2020 Page 2 change in scope. Discussion ensued. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. Lafayette Housing Authority Amendment #1-Agreement between the Lafayette Housing Consortium and Wabash Center 2019-2020 250 South Valerie Oakley, Project Manager, presented to the Board and recommended approval of Amendment #1 for the Agreement between the Lafayette Housing Consortium and Wabash Center 2019-2020 250 South. The amendment will extend the completion time in the agreement to December 31, 2020 and enable the release of retained funds and closure of the project before the end of the year. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed 5-0 on a roll call vote. Purchasing Contract Renewal-Tree Maintenance Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Contract Renewal for Tree Maintenance with TNT Tree Service (primary) and Browning Tree Service (secondary). This award renews both contracts from the calendar year 2020 in its entirety for the calendar year 2021 with the same rates and services provided. Mrs. Murray moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,199,346.37. Mr. Childress asked a question on Page 16 regarding the invoice for Professional Services for 2019 City CAFR. Mr. Clary stated that CAFR is for Comprehensive Annual Financial Report where the City contract with Baker Tilly to put the final project together. Mr. Childress asked a question on Page 22 regarding the Climate Action Plan Engineering Services with Greely and Hansen. Mayor Roswarski stated that the project is a collaborative project with other entities/agencies for a climate action plan for the entire county. Greely and Hansen were contracted to put together the first two (2) stages of this plan. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed 5-0 on a roll call vote. Time: 9:23 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Sue Scott s/s Sue Scott, Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375