Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 5, 2021 Regular Session: The Board of Public Works and Safety met virtually in a regular session on Tuesday, January 5th, 2021 at 9:00 a.m. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Norm Childress and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the December 15, 2020 regular meeting. Mrs. Murray seconded. Passed 5-0 on a roll call vote. NEW BUSINESS Lafayette Renew Recommendation for Award/Selection-RFQ Guaranteed Savings Contract Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Recommendation for Award/Selection for the RFQ Guaranteed Savings Contract with Bowen Engineering. Mr. Tally stated that two RFQ’s were received by Bowen Engineering and EMCOR Construction Services. Bowen Engineering was evaluated as having the most qualified proposal. Mr. Talley a few questions from the Board. Mr. Childress moved for approval. Mr. Shriner seconded. Passed 5-0 on a roll call vote. Certificate of Final Completion-Service Area 21 Mr. Talley presented to the Board and recommended approval of a Certificate of Final Completion for the Service Area 21 with Atlas Excavating. Mr. Talley stated that all the work was completed on November 19, 2020. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed 5-0 on a roll call vote. Engineering Change Order #6-Loeb Stadium Bid Package 1 (General Trades) Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #6 for Loeb Stadium Bid Package #1 (General Trades) with J.R. Kelly Company. Mr. Grenard stated he got Change Order #6 and Change Order #7 in the wrong order but the final contract amount is correct. Mr. Grenard stated that this change order includes four (4) additions and one (1) deduction for a total change order amount of $23,868.00 which brings the revised contract amount to $10,537,084.00. The change order includes vehicle detection at the Main/Wallace Streets intersection, additional padding to batting turtle, canopy downspouts underground, core hole for six beans for electrical and remove turf from portable pitching mound. Mr. Grenard answered questions from the Board. Mr. Shriner moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. Board of Public Works and Safety January 5th, 2021 Page 2 Change Order #5-Loeb Stadium Bid Package 8 (Electrical) Mr. Grenard presented to the Board and recommended approval of Change Order #5 for Loeb Stadium Bid Package #8 (Electrical) with Huston Electric Inc. The change order includes the addition of a light and the upsizing of the discount conduit and wire for the scoreboard. The change order is in the amount of $10,377.00 which brings the revised contract amount to $2,050,725.00. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed 5-0 on a roll call vote. Change Order #1-Loeb Stadium Bid Package 11 (Turf) Mr. Grenard presented to the Board and recommended approval of Change Order #1 for Loeb Stadium Bid Package #11 (Turf) with Sprinturf Inc. the change order includes pitching mound turf wrap. The change order is in the amount of $3,400.00 which brings the revised contract amount to $728,385.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed 5-0 on a roll call vote. Change Order #2-Loeb Stadium Bid Package 13 (Food Service) Mr. Grenard presented to the Board and recommended approval of Change Order #2 for Loeb Stadium Bid Package #13 (Food Service) with C&T Design & Equipment Co. The change order includes an engineered stamped KEC drawings due to state review procedures. The change order is in the amount of $550.00 which brings the revised amount to $360,138.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. Change Order #6-Twyckenham Blvd Mr. Grenard presented to the Board and recommended approval of Change Order #6 for Twyckenham Blvd. the change order includes the removal of existing crosswalk pavement markings at the intersection of Twyckenham Blvd and S. 9th Street. The change order is in the amount of $1,184.82 which brings the revised contract amount to $3,502,783.46. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed 5-0 on a roll call vote. *Mr. Shriner left the meeting at 9:21a.m.* Economic Development Demolition of Historic Structure-916 N. 11th Street John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 916 N. 11th Street. The property is located within the Park Mary National Historic District. The request has been reviewed by Dann Keiser, Lafayette Historic Preservation Officer, who determined that demolition of the house would be a loss of an historic resource and recommended upholding the 60-day waiting period. Mark Gick, Building Commissioner, stated that the property does not have any danger or safety concerns from an engineering perspective. Mrs. Murray moved to uphold the 60-day waiting period. Mrs. Moulton seconded. Passed 4-0 on a roll call vote. Mrs. Murray added that the Clerk’s Office did not receive any concerns or comments submitted from the public for this request. Board of Public Works and Safety January 5th, 2021 Page 3 Partial Demolition of Historic Structure-625 Columbia Street Mr. Collier presented to the Board and recommended approval of a Historic Demolition Permit (Partial) for 625 Columbia Street. The property is located within the Upper Main National Historic District. The request has been reviewed by Dann Keiser, Lafayette Historic Preservation Officer, who determined that demolition of the building would be a loss of an historic resource and recommended upholding the 60-day waiting period. The north façade of the historic building will be dismantled, salvaged, stored off site during construction and then reconstructed for reuse as part of the Public Safety Building and Parking Garage project or for reuse off-site at a different location to be determined. Mayor Roswarski gave a few comments about this request and the future of the historic façade. Discussion ensued. Mr. Childress moved to uphold the 60-day waiting period. Mrs. Murray seconded. Passed 4-0 on a roll call vote. Mrs. Murray added that the Clerk’s Office did not receive any concerns or comments submitted from the public for this request. Controller Resolution 01-2021 Utility Budgets for the 2020 Water Works and Lafayette Renew Tim Clary, Controller, presented to the Board and recommended approval of Resolution 01-2021 Utility Budgets for Water Works and Lafayette Renew. Mr. Clary gave a brief explanation of the overall utility budget for each of the operating funds. Remarks/Questions from President Henriott, Mr. Childress and Mayor Roswarski were made regarding the 5 Year Plan/20 Year Plan and the Murdock Park Reservoir. Discussion ensued. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed 4-0 on a roll call vote. CLAIMS Mr. Clary presented for Board approval, Claims in the amount of $10,990,978.43. Mr. Childress asked a question on Page 31 regarding the Indiana Carbon Co Inc (ICC) for copier fleet parts. Mr. Clary stated that this is the former Smith Office where ICC maintains the copies at Fleet Maintenance. There was an issue with ICC getting their invoices submitted which accounts for the large amount on the Claims. Mr. Childress asked a question on Page 34 regarding the Rencon Services for Fire Station 5 for HVAC. Mr. Clary stated that this is the final invoice for the project. Mr. Childress asked a question on Page 41 regarding HWC for Service Area 21 Project. Mr. Clary stated that he will have to double check and get back with Mr. Childress. Mr. Childress asked a question on Page 44 regarding the J.R. Kelly Construction Management for Loeb Stadium. Mr. Clary stated that was a misprint and should reflect Loeb Stadium General Trades. President Henriott asked a question on Page 40 regarding Environmental Laboratories Inc for bacteria sampling. Mr. Clary stated that he will check on that and get back with President Henriott. Mr. Childress moved for approval. Mrs. Murray seconded. Mrs. Moulton abstained. Passed 3-0 on a roll call vote with one (1) abstention. ANNOUNCEMENTS Mayor Roswarski announced the passing of Lafayette Fire Fighter Troy Trent who was involved in a car accident. Mr. Trent was with LFD for 18 years of service. Mayor Roswarski and President Henriott, on behalf of the Board, gave their condolences to the family. Mr. Childress gave brief comments regarding year 2020 and all the projects, accomplishments and leadership from the City of Lafayette. President Henriott gave brief comments about the City of Lafayette, moving forward and a great place to live. Board of Public Works and Safety January 5th, 2021 Page 4 Time: 9:49 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375