Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 12, 2021 Regular Session: The Board of Public Works and Safety met virtually in a regular session on Tuesday, January 12th, 2021 at 9:00 a.m. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Norm Childress and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the January 5, 2021 regular meeting. Mrs. Moulton seconded. Passed 5-0 on a roll call vote. NEW BUSINESS Lafayette Housing Authority Release of Mortgage-619 Rose Street, West Lafayette Indiana Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 619 Rose Street, West Lafayette Indiana. Mrs. Oakley stated that the balance was paid off in 2020 and the title is clear. Mr. Shriner moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. Purchasing Vehicle Trade-In Authorization-Police Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Vehicle Trade-In Authorization for the Police Department. Mr. Payne stated that the list of eight (8) vehicles will be used for trade-in as part of a future vehicle purchase. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed 5-0 on a roll call vote. Vehicle Transfer Authorization-Facilities Mr. Payne presented to the Board and recommended approval of a Vehicle Transfer Authorization for the Facilities Department. Mr. Payne state that the 2005 Chevrolet C1500 Pickup Truck VIN#1GCEC14V35Z278452 City# F-28 will be transferred to the insurance company as part of the settlement in a total loss crash. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed 5-0 on a roll call vote. Declaration of Worthless Property-Street Maintenance Mr. Payne presented to the Board and recommended approval of a Declaration of Worthless Property for the Street Department that includes 2008 Western ProPlus snow plow Model #64750 Serial Number #07111710344464750 City # 2801P and 2011 Western ProPlus snow plow Model #7.5 Serial Number #1010211006706475 City #1121P. Mr. Payne stated that these snow plows are no longer functional and will be scrapped. Mr. Shriner moved for approval. Mr. Childress seconded. Passed 5-0 on a roll call vote. Board of Public Works and Safety January 12th, 2021 Page 2 CLAIMS Jeremy Diehl, Deputy Controller, presented for Board approval, Claims in the amount of $2,550,820.93. Mr. Childress asked a question on Page 7/8 regarding the tuition reimbursement for Shana Wainscott and Michael Brown. Mr. Diehl stated that those invoices are for two (2) master’s courses for Mrs. Wainscott and two (2) bachelor courses for Mr. Brown, both with the Police Department. Mr. Childress asked a question of Page 8 regarding Shift Magnets. Mayor Roswarski stated that invoice is for LPD shift signup for 2021. Mr. Childress asked a question on Page 10 regarding DTF Equipment in the amount of $7,400.00 Mr. Diehl stated that is for a mobile tech software named Callyo that enables Police Officers to communicate directly with citizens using their personal cellphones while masking the identity of the phone being used. Mr. Childress asked a question on Page 12 regarding Climate Action Plan Engineering Services. Dennis Carson, Economic Development Director, stated that this invoice is for the start of the program. Mayor Roswarski gave an explanation of the program. Mr. Childress asked a question on Page 14 regarding Columbian Park Carousel and its completion update. Mr. Diehl stated that project with Morgan Constructors is 70% complete. Mr. Childress asked a question on Page 15/16/17 regarding the bond and interest payments for three (3) projects. Brad Talley, Renew Superintendent, stated that the bond listed on Page 15 is for the SRF Treatment Plan Capacity Upgrade, the bond listed on Page 16 is for the 2008 Pearl River Tunnel project; and the bond listed on Page 17 is for the 2016 Brown Street Tank project. President Henriott asked a question on Page 8 regarding the Hoosier Fire invoices for turnout gear, boots & gloves for new recruits. President Henriott asked how much it per recruit. Fire Chief Richard Doyle stated that invoices is for seven (7) recruits and the individual cost is around $2,500.00. President Henriott asked a question on Page 9 regarding Move Over Outfitters and what the cost to outfit a new Police vehicle. Brad Bishop, Deputy Police Chief, stated that it cost around $6,000.00 for equipment and graphics for each marked police car. President Henriott asked a question on Page 9 regarding the Lafayette Housing Authority invoice for Reimbursement expenses in the amount of $25,000.00. Mr. Diehl stated that the HUD rule change for advanced funding from the City of Lafayette. Mrs. Oakley stated that this is in response to the auditors between the Lafayette Housing Authority (LHA) and the City of Lafayette Grant Funding. This was put in place for a cushion so the funds are not pulled directly out of LHA funds first. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed 5-0 on a roll call vote. ANNOUNCEMENTS Mrs. Murray announced to the Board that she and Mayor Roswarski have decided to move the Board meeting back to in-person meetings starting on February 2, 2021. Time: 9:20 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375