Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 6, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 6, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Ron Shriner. Absent: Norm Childress Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the March 30, 2021 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT 9th and Kossuth Streets Intersection Profile Modifications President Henriott stated that this item will remained under advisement. NEW BUSINESS Engineering Recommendation for Award- Treece Meadows North Entrance Reconstruction Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for Treece Meadows North Entrance Reconstruction with Heartland Contractors, Inc. Mr. Grenard stated that the bid was determined to be complete with all necessary documents submitted. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Contract- Treece Meadows North Entrance Reconstruction Mr. Grenard presented to the Board and recommended approval of a Contract for the Treece Meadows North Entrance Reconstruction with Heartland Contractors, Inc in the amount of $62,372.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed- Treece Meadows North Entrance Reconstruction Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Treece Meadows North Entrance Reconstruction to start immediately upon approval. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety April 6, 2021 Page 2 Lafayette Renew GMAX Contract-Pearl River Lift Station CSO Storage Facility Phase II-C Project Mr. Grenard presented to the Board and recommended approval of the GMAX Contract for Pearl River Lift Station CSO Storage Facility Phase II-C Project with Bowen Engineering. This project is the first major project in the second half of the CSO Long Term Control Plan and is the culmination of many prior project. The contract is in the amount of $11,703,000.00. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Pearl River Lift Station CSO Storage Facility Phase II-C Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Pearl River Lift Station CSO Storage Facility Phase II-C. The notice to proceed begins April 6, 2021 with a substantial completion date of March 6, 2022 and final completion date of April 6, 2022. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Economic Development Change Order #1-Long Center Stage Electrical Upgrade Dennis Carson, Economic Development Director, presented to the Board and recommended approval of Change Order #1 for the Long Center Stage Electrical Upgrade with Houston Electric. The change order is an increase in the amount of $7,540.00 which brings the revised contract amount to $45,283.00. Mr. Carson stated that the change order includes changing the 100-amp Company Switch to a 200-amp Company Switch and increase the size of the isolation transformer, conduit, and wiring. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Historic Demolition Permit-911 N. 12th Street (Garage Only) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 911 N. 12th Street Garage Only. Because the property is within the Park Mary National Historic District the demolition request was reviewed by Dann Keiser, Lafayette Historic Preservation Officer, who determined that the loss of the garage would adversely affect the historic neighborhood. Mr. Collier stated that Mr. Keiser recommended upholding the 60-day waiting period. Mrs. Moulton moved for approval of upholding the 60-day waiting period. Mrs. Murray seconded. Passed. Historic Demolition Permit-33 McGrath Avenue (Garage Only) Mr. Collier presented to the Board and recommended approval of a Historic Demolition Permit for 33 McGrath Avenue Garage Only. Because the property is within the St. Mary/Mills Local Historic District, the demolition request was reviewed by Mr. Keiser and he recommended waiving the 60-day waiting period because the loss of the garage would not adversely affect the historic district. Richard Mills, Lafayette Resident, spoke in opposition of waiving the 60 day waiting period. Mr. Shriner moved to waive the 60-day waiting period. Mrs. Moulton seconded. Passed. Board of Public Works and Safety April 6, 2021 Page 3 Amendment #1-Greater Lafayette Climate Action Plan Phase 3 & 4 Mayor Roswarski presented to the Board and recommended approval of Amendment #1 for the Greater Lafayette Climate Action Plan Phase 3 & 4 with Greeley and Hansen, LLC. The amendment is in the amount of $61,840.00 which includes Phase 3 and 4 and brings the revised contract amount to $73,733.00. Mayor Roswarski reminded the Board that the climate action plan includes City of Lafayette, City of West Lafayette and Tippecanoe County as equal entities in this countywide plan. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Fire Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department that includes a 1986 Clark forklift Model GP3MB Serial #GP138MB-0133- 6226FA CityID#FD-44. Mr. Payne stated that this item will be traded in on an upcoming purchase of a new forklift. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract Renewal-Landscape Maintenance Mr. Payne presented to the Board and recommended approval of a Contract Renewal for Landscape Maintenance with Morrow’s Lawn Service in the per cut amount of $545.00. Mr. Payne stated that Morrow’s Lawn Service has been performing this service since 2016 and has a good system in place to ensure safety is a priority during the mowing process. They have offered to extend the 2016 contract and to perform the same services at the same cost during 2021. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $4,324,191.53. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Beers Across the Wabash Ken McCammon, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Beers Across the Wabash to be held on August 28, 2021 from 8:00am-8:00pm on the John T. Myers Bridge. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Star City Jazz and Blues Festival Mr. McCammon presented to the Board and recommended approval of a Special Event Request for the Star City Jazz and Blues Festival to be held on July 24, 2021 from 2:00pm-1:00am on Main Street, Columbia Street and Ferry Street running along 5th Street. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety April 6, 2021 Page 4 Special Event Request-Mosey Down Main Street Mr. McCammon, presented to the Board and recommended approval of a Special Event Request for the Mosey Down Main Street to be held on June 12, July 10, August 14 and September 4, 2021 from 6:00pm-11:00pm on Main Street from 6th Street to 11th Street and 9th Street between Ferry and Columbia Street. Mr. McCammon stated that the May event is cancelled due to the uncertainty of Covid-19 and community restrictions. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Mayor Roswarski announced to the Board that Jacque Chosnek was sworn at last night’s Common Council Meeting as the new City Attorney. The Mayor and the Board gave their congratulations. Time: 9:27 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375