Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 13, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 13, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Amy Moulton, Ron Shriner and Norm Childress. Absent: Cindy Murray Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the April 6, 2021 regular meeting. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-9th and Kossuth Streets Intersection Profile Modifications Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the 9th and Kossuth Street Intersection Profile Modifications with Milestone Contractors. Mr. Grenard stated that the bid was determined to be complete with all necessary documents submitted. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Contract-9th and Kossuth Streets Intersection Profile Modifications Mr. Grenard presented to the Board and recommended approval of a Contract for the 9th and Kossuth Street Intersection Profile Modifications with Milestone Contractors in the amount of $616,275.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-9th and Kossuth Streets Intersection Profile Modifications Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the 9th and Kossuth Street Intersection Profile Modifications. Mr. Grenard stated this is effective today upon approval. Mr. Grenard stated that the notice to proceed allows the contractor to start anytime but is only given 60 days for construction and only one (1) month to close intersection. All work to be completed by October 31, 2021. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Change Order #9-Loeb Stadium Bid Package 1 (General Trades) Mr. Grenard presented to the Board and recommended approval of Change Order #9 for the Loeb Stadium Bid Package 1 General Trades with J.R. Kelly Company. The change order includes a deduct in cost for eliminating the solid tops in the control room, an additional cost for the elevator equipment room changes, an additional cost for ticketing countertop modifications; and an additional cost for fire extinguishers in the concessions building. The change order is an increase in the amount of $6,736.00 which brings the revised contract amount to $10,538,331.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety April 13, 2021 Page 2 Change Order #2-Loeb Stadium Bid Package 10 (Video Display Board) Mr. Grenard presented to the Board and recommended approval of Change Order #2 for the Loeb Stadium Bid Package 10 Video Display Board with Fair-Play Corporation. The change order includes an additional cost for adding control room casework and the Run & Gun Camera. The change order is an increase in the amount of $15,510.00 which brings the revised contract amount to $594,257.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Change Order #2-Loeb Stadium Bid Package 11 (Turf) Mr. Grenard presented to the Board and recommended approval of Change Order #2 for the Loeb Stadium Bid Package 11 Turf with Sprinturf, Inc. The change order includes an additional cost for cutting the field crowns. The change order is an increase in the amount of $5,133.00 which brings the revised contract amount to $733,518.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Jeremy Diehl, Deputy Controller, presented for Board approval, Claims in the amount of $3,344,786.37. Mr. Childress asked a question on Page 23 regarding the Greeley & Hansen invoice for the CSO Long Term Control Plan Phase II-C Pearl River completion status. Mr. Diehl stated that the project is 96% completed as of March 12, 2021. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Special Event Request-St. Boniface Private Parish Event Mary Ann Zak, Event Representative, presented to the Board and recommended approval of a Special Event Request for the St. Boniface Private Parish Event to be held June 4-5, 2021 from 3:00pm on June 4th until midnight on June 5th located on the streets surrounding St. Boniface Church. President Henriott asked Mrs. Zak about the Good Neighbor Letter being sent out. Mrs. Zak stated that the letters would be sent out after approval today. President Henriott stated that the letters are to be sent out prior to the meeting therefore recommended tabling this request until the letters are sent out and the neighbors have time to speak regarding this event. Mrs. Moulton moved is table this item for two (2) weeks. Mr. Shriner seconded. Tabled. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375