Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 25, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 25, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Ron Shriner and Norm Childress. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the May 18, 2021 regular meeting. Mrs. Moulton seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-Utility Emergency Repairs Program 2021-2022 Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise for the Utility Emergency Repairs Program 2021-2022. Mr. Grenard stated that the publications are set to run on May 28 and June 4, 2021 with the bid opening on June 15, 2021. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Lafayette Renew Agreement with American Structurepoint for Raineybrook Lift Station Design Brad Talley, Renew Superintendent, presented to the Board and recommended approval of an Agreement with American Structurepoint for the Raineybrook Lift Station Design. This project involves the replacement of the existing lift station near the intersection of Cardinal Drive and W. 500 S. The project also includes the installation of approximately 2,150 feet of new force main. The contract is a not-to-exceed amount of $122,800.00. Discussion ensued. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. On-Call Contract with Wessler Engineering Mr. Talley presented to the Board and recommended approval of an On-Call Contract with Wessler Engineering. This agreement will allow the City to have Wessler perform on-call services at the City’s request and utilizing task orders mutually agreed upon between Wessler and the City. The compensation for this contract will be negotiated as the task orders are defined and will either be a lump sum or at the Engineering’s hourly rate. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety May 25, 2021 Page 2 Task Order #1-Wessler Engineering Mr. Talley presented to the Board and recommended approval of Task Order #1 with Wessler Engineering. This task order provides for general on-call stormwater and/or wastewater services of varying nature which are relatively minor, involve minimal time and effort, may require a timely response, and generally are not covered by or do not warrant separate, specific task orders or allow sufficient time for prior Owner approval. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Task Order #2-Wessler Engineering Mr. Talley presented to the Board and recommended approval of Task Order #2 with Wessler Engineering. This task order provides for preparing a quote package for the upgrades of the Rome Drive Lift Station included in a Technical Memo submitted to Lafayette Renew on March 2, 2021. The intent by the Owner is to solicit quotes from qualified contractors to perform the rehabilitation services included in the Technical Memo. This task order shall not exceed $21,600.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Surplus Property-Purchasing Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes a list of 132 iPhones. The phones have been replaced with newer equipment and will be sold. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Water Works Contract-Well Tower Painting at Canal and Glick Well Fields Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Contract for the Well Tower Painting at Canal and Glick Well Fields with Heritage Classic Construction Inc in the amount of $39,065.00. Mr. Moore stated that they received three (3) quotes for this project from Heritage Classic Construction for $39,065.00, Karma Industries for $309,910.40 and Thayer’s Painting for $39,225.00. Mr. Moore stated that Karma Industries came in high due to them wanting to add several more steps/aspects to the project that were not in the original quote packet. Mr. Moore stated that Water Works has worked with Heritage Classic Construction in the past and have found them to be good to work with. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-Well Tower Painting at Canal and Glick Well Fields Mr. Moore presented to the Board and recommended approval of a Notice to Proceed for the Well Tower Painting at Canal and Glick Well Fields. Mr. Moore stated that Heritage Classic Construction would like to start tomorrow. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Deputy Controller, presented for Board approval, Claims in the amount of $3,517,504.71. Mr. Childress asked a question on page 18 regarding invoices for Duke Energy for various addresses. Mr. Diehl stated that he would need to check on that and get back with Mr. Childress. President Henriott asked a question on Page Board of Public Works and Safety May 25, 2021 Page 3 13 regarding invoices for Milestone Contractors 9.5mm Surface. Mr. Diehl stated that denotes the size of aggregate that is used for projects. President Henriott asked a question on Page 17 regarding the Loeb Stadium AED’s. Mr. Diehl stated those are defibrillators and accessories. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Special Event Request-Neighborhood Car Show President Henriott presented to the Board and recommended approval of a Special Event Request for the Neighborhood Car Show to be held on August 7, 2021 from 4:00pm-8:00pm located on S. 11th Street between State and Kossuth Streets. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Special Event Request-St. Lawrence Eucharistic Procession (June 6) Ryan Hillman, Event Representative, presented to the Board and recommended approval of a Special Event Request for the St. Lawrence Church Eucharistic Procession to be held on June 6, 2021 from 12:00noon-1:00pm located on the streets surrounding St. Lawrence Church. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request- St. Lawrence Eucharistic Procession (August 8) Mr. Hillman presented to the Board and recommended approval of a Special Event Request for the St. Lawrence Church Eucharistic Procession to be held on August 8, 2021 from 12:00noon-1:00pm located on the streets surrounding St. Lawrence Church. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375