Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 29, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 29, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Norm Childress. Absent: Ron Shriner Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the June 22, 2021 regular meeting. Mrs. Moulton seconded. Passed. NEW BUSINESS Engineering Recommendation for Award- Utility Emergency Response Program 2021-2022 Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Utility Emergency Response Program 2021-2022 with Milestone Contractors. Mrs. Moulton moved for approval. Mr. Childress seconded. Mr. Grenard presented to the Board and recommended approval of a Recommendation for Award for the Utility Emergency Response Program 2021-2022 with Atlas Excavating. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Change Order #6-Loeb Stadium BP8-Electrical-Huston Electric Mr. Grenard presented to the Board and recommended approval of Change Order #6 Loeb Stadium BP8 Electrical with Huston Electric. The change order is in the amount of $4,743.00 which brings the revised contract amount to $2,098,052.00. The change order includes an addition of power/data for access control. Mr. Grenard stated that he previously brought before the Board Change Order #7 which inadvertently missed Change Order #6. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Recommendation for Award- Bonlou Drive Signal Installation Project Mr. Grenard presented to the Board and recommended approval of a Recommendation for Award for Bonlou Drive Signal Installation Project with Hawk Enterprises. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Mr. Grenard answered several questions from the Board about various projects. Discussion ensued. Board of Public Works and Safety June 29, 2021 Page 2 Utility Service Agreement-Speedway LLC Dave Griffee, Engineering, presented to the Board and recommended approval of a Utility Service Agreement for Speedway LLC for water supply to and to accept sanitary sewage from the proposed 5.00+/- acre site. The site is located at NW corner of US 52 South & CR 350 S. Mr. Griffee stated that the necessary payment has been provided. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Legal Counsel Resolution 04-2021 A Resolution Establishing the Policy by Which Members of the Board of Public Works and Safety may Participate by Electronic Means of Communication Jacque Chosnek, City Attorney, presented to the Board and recommended approval of Resolution 04-2021 A Resolution Establishing the Policy by Which Members of the Board of Public Works and Safety may Participate by Electronic Means of Communication. Mrs. Chosnek stated that the resolution would allow the Board Members to have hybrid meetings. This means that the majority of the members would need to be present in person for the meeting while the other members are able to remotely join the meeting. Mrs. Chosnek stated that budgets are not to be approved without a full in-person meeting. This resolution is as-needed and puts a policy in place going forward and this template came from AIM. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Parks Department Permission to Advertise-Construction of a Restroom Building in Columbian Park Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Permission to Advertise for the Construction of a Restroom Building in Columbian Park. The restrooms will be located at the former Jenks Rest site on the northside of Columbian Park. The publications are set to run on July 2 and 9, 2021 with the bid opening on July 27, 2021. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Purchasing Declaration of Surplus Property-iPhones and iPad Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property that includes a list of iPhones and an iPad. Mr. Payne stated that the iPhones/iPad have been replaced with newer equipment and will be sold. Locked phones will be e-recycled at Oscar Winski. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $9,513,275.85. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. President Henriott asked Kim Meyer, HR Director, questions about the EAP Services and utilization for the city employees. Discussion ensued. Board of Public Works and Safety June 29, 2021 Page 3 Mrs. Murray announced that there will be an Independence Day Parade along with the Stars and Stripes Program this Sunday, July 4, 2021 in Lafayette. President Henriott announced the grand opening of the new amenities at Columbian Park will be held on Monday, July 5, 2021 at Columbian Park. Time: 9:27 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375