Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 3, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 3, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Norm Childress and Ron Shriner Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the July 27, 2021 regular meeting. Mr. Childress seconded. Passed. BIDS UNDER ADVISEMENT Columbian Park Restrooms Project President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #1-Park East Blvd S. Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the Park East Blvd South Extension Project. The change order includes modifying the curb to allow for easy access to the County’s drainage pond for maintenance. The change order is an increase in the amount of $1,200.00 which brings the revised contract amount to $1,980,051.91. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Change Order #2-Park East Blvd S. Mr. Grenard presented to the Board and recommend approval of Change Order #2 for the Park East Blvd South Project Extension Project. The change order includes modifying the traffic signal to make it more atheistically pleasing. Mr. Grenard stated that this is an INDOT traffic signal that will be owned and maintained by INDOT after the City is finished with the project. The change order also includes coating all the poles black, adding a power metering cabinet, and change the street name signs out to the backlit street name signs. Mr. Grenard stated that because this change order is City preferences, the change order is not eligible for federal funds. This change order will be paid 100% by local funds. The change order is an increase in the amount of $35,627.64 which brings the revised contract amount to $2,015,679.55. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety August 3, 2021 Page 2 Addendum #9-Raineybrook Realty Corp for Chesapeake Landing Subdivision Mr. Grenard presented to the Board and recommended approval of Addendum #9 for Raineybrook Realty Corp for Chesapeake Landing Subdivision. The addendum includes 23 lots approximately 11.10 acres and is located south from 400 South a half a mile west of US 231 which is outside the city limits. The City provides water and sewer services. Discussion ensued regarding the stormwater, wastewater and water fees associated with this addendum. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Economic Development Historic Demolition Permit-1415 South Street (Garage Only) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1415 South Street Garage Only. Mr. Collier stated that Dann Keiser, Lafayette Historic Preservation Officer, determined that the loss of the garage would adversely affect the historic district and recommended upholding the 60-day waiting period. Mrs. Murray moved to uphold the 60-day waiting period. Mr. Shriner seconded. Passed. Legal Counsel Agreement for Stormwater Drainage with Tippecanoe School Corporation Mrs. Chosnek presented to the Board and recommended approval of an Agreement for Stormwater Drainage with Tippecanoe School Corporation (TSC) as related to the upcoming water tower project. Mrs. Chosnek stated that this part of the agreement states that any of the activities that the City does will not affect the stormwater drainage that is already on the TSC property. Mrs. Chosnek stated that TSC is also be transferring the land to the City that the water tower will actually be placed on. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Maintenance Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a Venturo T 1004 Truck mounted crane Serial#:25987 City ID#:9505C. Mr. Payne stated that the equipment is not needed and will be sold on GovDeals.com. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Lafayette Renew Temporary Amendment for Industrial User Permit for Tate & Lyle South Plant Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Temporary Amendment for Industrial User Permit for Tate & Lyle South Plant. Mr. Talley stated that the amendment is to permit the flow limit for 90 days allowing Tate & Lyle to go from 4 million gallons per day to 4.5 million gallons per day. No other changes to the permit have been made. Discussion ensued. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety August 3, 2021 Page 3 CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $3,482,581.45 President Henriott asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-NAMI Walk Rebecca Maslanka, Event Representative, presented to the Board and recommended approval of a Special Event Request for the NAMI Walk to held on October 9, 2021 from 7:00am-2:00pm located at Riehle Plaza and John T. Myers Bridge. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-March for Justice Anthony Greeno, Event Representative, presented to the Board and recommended approval of a Special Event Request for the March for Justice to held on August 21, 2021 from 10:00am-8:00pm located at Riehle Plaza. Discussion ensued regarding the content of the event. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Amendment #1-Mosey Down Main Street Ken McCammon, Event Representative, presented to the Board and recommended approval of Amendment #1 for the Special Event Request for the Mosey Down Main Street to be held on October 2, 2021. Mr. McCammon stated that the additional month for the Mosey series came from having to cancel earlier Mosey’s due to Covid-19 and inclement weather. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Time: 9:22 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375