Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 17, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 17, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Amy Moulton, Ron Shriner and Norm Childress. Absent: Gary Henriott Jacque Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the August 10, 2021 regular meeting. Mr. Childress seconded. Passed. NEW BUSINESS Parks Department Recommendation for Award- Columbian Park Restrooms Project Jon Miner, Assistant Parks Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Columbian Park Restroom Project with HP Legacy, Inc. in the amount of $726,021.00 for the base bid along with rejecting the bid for Alternate #1-Addition of sidewalks and associated sitework. Mr. Miner stated that final completion of the project is scheduled for December 31, 2021. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract- Columbian Park Restrooms Project Mr. Miner presented to the Board and recommended approval of a Contract for the Columbian Park Restroom Project with HP Legacy, Inc. in the amount of $726,021.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Columbian Park Restrooms Project Mr. Miner presented to the Board and recommended approval of a Notice to Proceed for the Columbian Park Restroom Project. The project is set to start today. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Engineering Recommendation for Award- Community Crossings Street Resurface Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Community Crossings Street Resurface Project with Midwest Paving LLC in the amount of $470,255.63. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety August 17, 2021 Page 2 Contract- Community Crossings Street Resurface Project Mr. Grenard presented to the Board and recommended approval of a Contract for the Community Crossings Street Resurface Project with Midwest Paving LLC in the amount of $470,255.63. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed- Community Crossings Street Resurface Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Community Crossings Street Resurface Project. The project is set to start today. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Lafayette Housing Authority Amendment to Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2019- Project #2 N. 23rd Street Valeria Oakley, Project Manager, presented to the Board and recommended approval of Amendment to Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2019-Project #2 N. 23rd Street. This amendment extends the ending date of the agreement through August 31, 2021 to enable completion of paperwork and reimbursement of HOME funding. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $4,424,055.12. Mr. Childress asked a question on Page 17-18 regarding the Loeb Stadium invoices with Huston Electric, J.R. Kelly Company, Horning Investments and Shambaugh & Sons. Mr. Diehl stated that most of the contracts are finishing up. The J.R. Kelly Company contract is 99.2% complete at this time. Mrs. Murray asked a question on Page 25 regarding the Henry P. Thompson Company invoice. Mr. Diehl stated that was for Water Works for chlorine and fluoride sensory equipment. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Jeff Neighborhood Ice Cream Social Margy Deverall, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Jeff Neighborhood Ice Cream Social to be held on August 21, 2021 from 2:00pm-4:00pm located on Brown Street between 9th and 10th Streets. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Mrs. Deverall made some brief comments about the community involvement with this event and thanked those that are a part of this event. Special Event Request-Sidewalk Chalk Festival Harry Mohler, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Sidewalk Chalk Festival to held September 2-4, 2021 from 8:00am-8:00pm located 7th Street and North Street. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety August 17, 2021 Page 3 Mrs. Murray invited the Board and meeting attendees to stay for the Star City Customer Service Award presentation immediately following the meeting. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375