Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 24, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 24, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Norm Childress. Absent: Ron Shriner Jacque Chosnek, City Attorney, was absent. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the August 17, 2021 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Change Order #1-Cason Street Watermain Replacement Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for Cason Street Watermain Replacement Project with Miller Pipeline LLC. This change order includes additional labor and materials for poor soils encountered. The change order is an addition in the amount of $212,375.19 which brings the revised contract amount to $1,813,071.19. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Change Order #2-Cason Street Watermain Replacement Mr. Grenard presented to the Board and recommended approval of Change Order #2 for Cason Street Watermain Replacement Project with Miller Pipeline LLC. The change order includes adjustment for final quantities. The change order is an addition in the amount of $14,077.00 which brings the revised contract amount to $1,827,148.19. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Pay Application #3 Release of Retainage-Cason Street Watermain Replacement Mr. Grenard presented to the Board and recommended approval of Pay Application #3 Release of Retainage for Cason Street Watermain Replacement Project with Miller Pipeline LLC. This payment application includes adjustment of final quantities and the release of retainage. Mr. Grenard stated that the Engineering Office has received the final waiver of lien, as-built drawings and every punch list item has been addressed. Discussion ensued. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety August 24, 2021 Page 2 Lafayette Housing Authority Release of Mortgage-223 Dehart Street, West Lafayette Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 223 Dehart Street West Lafayette. Mrs. Oakley stated that the period of affordability has been satisfied. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Release of Mortgage-3110 Longlois Drive, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 3310 Longlois Drive Lafayette. Mrs. Oakley stated that the home buyer paid off the loan and sold the house. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-2224 Meadow Drive, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2224 Meadow Drive Lafayette. Mrs. Oakley stated that this longstanding down payment loans has come to term and been paid off. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Release of Covenant for Deed Restriction-2224 Meadow Drive, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 2224 Meadow Drive. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Amendment to Agreement between Lafayette Housing Consortium and YWCA of Greater Lafayette-Fresh Start Program Tenant Based Rental Assistance 2020-2021 Mrs. Oakley presented to the Board and recommended approval of an Amendment to Agreement between the Lafayette Housing Consortium and YWCA of Greater Lafayette Fresh Start Program Tenant Based Rental Assistance 202-202. The amendment extends the time for households to begin receiving assistance through October 31, 2021 and extends the ending date of the program to November 30, 2022. The amendment also allows for an additional family to be served with the balance of funding. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Lafayette Renew Amendment #1-40 & 8 Lift Station and Force Main Replacement Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Amendment #1 for the 40 & 8 Lift Station and Force Main Replacement Project with Wessler Engineering. This amendment in a not-to- exceed increase in the amount of $49,000.00 which brings the revised contract amount to $156,790.00. Mr. Talley stated that they will omit boring operations for this project due to higher costs. Discussion ensued regarding the additional costs of the project. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety August 24, 2021 Page 3 CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $978,202.44. Mr. Childress asked a question on Page 13 regarding the invoices for Memorial Island Phase 3. Mr. Diehl stated that the J.R. Kelly contract is 99.3% complete at this time. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-German Mini Fest Anthony Schuckel, Event Representative, presented to the Board and recommended approval of a Special Event Request for the German Mini Fest to be held on September 11, 2021 from 4:00pm 11:00pm located on 9th Street between Ferry and North Streets along with North and Ferry Streets between 8th and 9th Streets. Mr. Schuckel passed out an updated map for the event. Discussion ensued regarding the updated layout of the event. Mrs. Murray confirmed with Mr. Schuckel that he delivered a Good Neighbor Letter to Dr. Yocum located on Ferry Street. Mr. Schuckel confirmed that his office received the letter of notification. Mrs. Moulton moved for approval. Mr. Childless seconded. Passed. Special Event Request-Fill the Boot Chris Conklin, Event Representative, presented to the Board and recommended approval of a Special Event Request for Fill the Boot to held September 17-19, 2021 from 8:00am-8:00pm located in front of all 7 of the Lafayette Fire Stations. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Special Event Request-9/11 20-year Remembrance Ceremony Chief Richard Doyle, Event Representative, presented to the Board and recommended approval of a Special Event Request for the 9/11 20-year Remembrance Ceremony to held on September 11, 2021 from 7:00am-11:00am located on the John T. Meyers Bridge. Chief Doyle announced the speakers, activities and moments of silence for the event. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Time: 9:20 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375