Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 7, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 7, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Amy Moulton and Norm Childress. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the August 31, 2021 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Lafayette Housing Authority Agreement between City of Lafayette and Lafayette Transitional Housing Center for the Homeless Services Program 2021 Ashley Adams, Project Manager, presented to the Board and recommended approval of an Agreement between City of Lafayette and Lafayette Transitional Housing Center for the Homeless Services Program 2021. The funding awarded for this project is in the amount of $32,159.00. This agency provides supportive services and case management to individuals and families who are experiencing homelessness or who are at-risk of becoming homeless along with the coordinated entry point to access other homeless services in Tippecanoe County. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Agreement between City of Lafayette and Family Promise of the Family Emergency Homeless Shelter 2021 Ms. Adams presented to the Board and recommended approval of an Agreement between City of Lafayette and Family Promise of the Family Emergency Homeless Shelter 2021. The funding awarded for this project is in the amount of $11,258.00. This agency provides shelter, food, transportation, and case management services to families that are experiencing homelessness. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Agreement between City of Lafayette and Big Brother Big Sisters of Greater Lafayette for the Youth Mentoring Program 2021 Ms. Adams presented to the Board and recommended approval of an Agreement between City of Lafayette and Big Brother Big Sisters of Greater Lafayette for the Youth Mentoring 2021. The funding awarded for this project is in the amount of $10,580.00. This program pairs at-risk children with screened volunteer mentors and monitors and supports these one-to-one mentoring matches in building positive, enduring relationships. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety September 7, 2021 Page 2 Agreement between City of Lafayette and Lafayette Urban Ministry for the Emergency Homeless Shelter 2021 Ms. Adams presented to the Board and recommended approval of an Agreement between City of Lafayette and Lafayette Urban Ministry for the Emergency Homeless Shelter 2021. The funding awarded for this project is in the amount of $15,634.00. This program provides short-term overnight shelter, meals, and showers to homeless individuals. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Agreement between City of Lafayette and YWCA of Greater Lafayette for the Domestic Violence Intervention and Prevention Program 2021 Ms. Adams presented to the Board and recommended approval of an Agreement between City of Lafayette and YWCA of Greater Lafayette for the Domestic Violence Intervention and Prevention Program 2021. The funding awarded for this project is in the amount of $11,258.00. This program serves victims of domestic violence and their children by providing comprehensive residential services including temporary, emergency, and confidential shelter; all meals, linens, personal items, and clothes; intensive case management, appropriate referrals, access to medical evaluation, legal advocacy and assistance. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Agreement between City of Lafayette and Tippecanoe County Council on Aging dba Meals on Wheels for the Meals on Wheels Program 2021 Ms. Adams presented to the Board and recommended approval of an Agreement between City of Lafayette and Tippecanoe County Council on Aging dba Meals on Wheels for the Meals on Wheels Program 2021. The funding awarded for this project is in the amount of $11,864.00. This program delivers hot, nutritious meals to homes of seniors, persons with disabilities, and other homebound individuals at a subsidized rate. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Lafayette Renew Permission to Advertise-2021 Sanitary Sewer Rehabilitation Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Permission to Advertise for the 2021 Sanitary Sewer Rehabilitation Project. The project is set to be published on September 10 & 17, 2021 with a bid opening on October 5, 2021. Mr. Talley stated that this project comprises the installation of several different sizes of pipes along with point repairs all existing sanitary, storm, and combined sewers. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Legal Counsel Resolution 05-2021-A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and Other Related Matters Jeremy Diehl, Controller, presented to the Board and recommended approval of Resolution 05-2021-A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and Other Related Matters. Mr. Diehl Board of Public Works and Safety September 7, 2021 Page 3 stated that participating in the program acts as an insurance policy against the price fluctuations. Mr. Diehl explained the process and function of the bond bank along with the changes being made going forward. Discussion ensued. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Parks Department Change Order #7-Memorial Island, Phase 3 Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Change Order #7 for the Memorial Island, Phase 3 Project with J.R. Kelly Corporation. The change order is an addition in the amount of $6,331.00 which brings the revised contract amount to $6,647,566.75. The change order includes labor to repair & replace damaged fence rails along with installation of additional fence post for railing on pedal boat pier. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Purchasing Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes 25 iPhone XRs and 1 iPhone 8. The phones have been replaced with newer equipment and will be sold. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Parks Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Parks Department that includes a 2000 Chevrolet C3500 dump bed pickup truck VIN#2C3CDXAG2EH194706 City ID#14-228 and a 1979 GMC High Sierra 7000 dump truck VIN#1FM5K8AB0LGD08095 City ID#20-21. Mr. Payne stated that the vehicles will be sold for scrap. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Water Works Agreement for Professional Services with Wessler Engineering-Glick Well Field Improvements Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of an Agreement for Professional Services with Wessler Engineering for the Glick Well Field Improvements. The agreement is a not-to-exceed amount of $263,500.00. The agreement includes replacing well starters on all five (5) wells, replacing electrical service disconnect, replacing motor control center, rehabilitating existing submersible monitoring well, addition of variable frequency drives to well motors, addition of backup power generator, and addition of second chemical injection vault outside of treatment building to provide additional chemical contact time. Discussion ensued. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mr. Diehl presented for Board approval, Claims in the amount of $631,233.23. Mr. Childress asked a question on Page 14 regarding the 3 invoices for the RRFB Knockdown. Mr. Diehl stated that this invoice is for Rectangular Board of Public Works and Safety September 7, 2021 Page 4 Rapid Flashing Beacon insurance claim reimbursement for pedestrian crossing signage. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Taxi Cab Permits Police Chief Patrick Flannelly presented to the Board and recommended approval of two (2) tax cab permits for Camron Bridges and Catherine Bell. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Time: 9:23 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375