Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 14, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 14, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Ron Shriner, Amy Moulton and Norm Childress. Absent: Gary Henriott Jacque Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the September 7, 2021 regular meeting. Mrs. Moulton seconded. Passed. NEW BUSINESS Special Event Request-Confront the Climate Crisis Annabelle Parkape, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Confront the Climate Crisis to be held on September 24, 2021 from 11:00am-4:00pm on the John T. Myers Bridge. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Engineering Permission to Advertise-2021 Dover Estates-Handicap Ramps and Street Repair Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise for the 2021 Dover Estates Handicap Ramps and Street Repair Project. The project includes concrete reconstruction and patching, curb and gutter, handicap ramp replacement and any other miscellaneous work pertaining to the project work area. The publications are set to run on September 17 & 24, 2021 with a bid opening on October 5, 2021. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Parks Department Change Order #1-Columbian Park Restroom Project Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Change Order #1 for the Columbian Park Restroom Project with HP Legacy, Inc. The change order includes a substitution of an acceptable air barrier product, use of alternative baby changing station product, delete built-in access ladder, substitution of standard duct insulation on interior and revisions to chain link fence design on exterior. The change order is a deduction in the amount of $13,200.00 which brings the revised contract amount to $712,821.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety September 14, 2021 Page 2 Contract with Alt & Witzig for Columbian Park Restroom Project Mrs. Laufman presented to the Board and recommended approval of a Contract with Alt & Witzig Engineering for the Columbian Park Restroom Project. The contract is in the amount of $4,465.50 and includes performing various quality control inspections and tests during the construction process along with the scope that includes concrete foundations, site concrete testing, proof rolls and building compaction. Work is to begin on September 15, 2021 with a completion date of December 31, 2021. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Worthless Property-Lafayette Renew Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Lafayette Renew that includes a 6” Flygt Pump Model #3152.181 Serial #9420224. Mr. Payne stated that the equipment will be replaced and will be scrapped. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Parks Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus for the Parks Department that includes a 2000 Chevrolet C3500 dump bed pickup truck VIN #1GBJC#34R2YF402041 City ID #6510 and a 1979 GMC High Sierra 7000 dump truck VIN #T17DE9V558932 City ID #6304. Mr. Payne stated that the vehicles will be sold for scrap. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $4,408,537.77. Mr. Murray asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-McAllister Father Daughter Dance Emily Butler, Event Representative, presented to the Board and recommended approval of a Special Event Request for the McAllister Father Daughter Dance to be held on September 18, 2021 from 2:00pm-8:00pm located on the street surrounding McAllister Center. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-YWCA Breast Cancer Awareness Ceremony Amber Thurman, Event Representative, presented to the Board and recommended approval of a Special Event Request for the YWCA Breast Cancer Awareness Ceremony to be held on October 1, 2021 from 7:00pm-7:30pm on Riehle Plaza. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety September 14, 2021 Page 3 Taxi Cab Permits Police Chief, Patrick Flannelly, presented to the Board and recommended approval of a Taxi Cab Permit for Travia Williams. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375