Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 18, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 18, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Amy Moulton and Ron Shriner. Absent: Gary Henriott and Norm Childress Jacque Chosnek, City Attorney, was absent. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the January 11, 2022 regular meeting. Mrs. Moulton seconded. Passed. BID OPENING Wea Ridge Water Tower Project This being the time set to open bids for the Wea Ridge Water Tower Project and the following bids were received and opened: Caldwell Tanks, Inc. Louisville, Kentucky Base Bid: $5,635,400.00 Landmark Structures Fort Worth, Texas Base Bid: $6,672,000.00 Phoenix Fabricators and Erectors, LLC Avon, Indiana Base Bid: $6,666,913.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. BIDS UNDER ADVISEMENT CAT Park All-Inclusive Sports Field Mrs. Murray stated that this item will remain under advisement. S. 30th Street Drainage Project, Phase II Mrs. Murray stated that this item will remain under advisement. Board of Public Works and Safety January 18, 2022 Page 2 OLD BUSINESS Special Event Request-Jeff High School Grand March (Tabled 1/11/22) Mrs. Murray stated that this item will remain tabled for a couple more weeks. NEW BUSINESS Purchasing Recommendation for Award-2022 Downtown Waste Removal Project (Rebid) Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Recommendation for Award for the 2022 Downtown Waste Removal (Rebid) with Trash Kans, LLC. The bid is in the amount of $40 per can per month with an estimated amount for 2022 being $36,900.00. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Contract-2022 Downtown Waste Removal Project (Rebid) Mr. Payne presented to the Board and recommended approval of a Contract for the 2022 Downtown Waste Removal (Rebid) with Trask Kans, LLC. The bid is in the amount of $40 per can per month with an estimated amount for 2022 being $36,900.00. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Permission To Advertise-Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Sodium Aluminate, Ammonium Sulfate (Dry), Sodium Fluoride, And Sodium Chloride (Salt) Mr. Payne presented to the Board and recommended approval of a Permission To Advertise-Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Sodium Aluminate, Ammonium Sulfate (Dry), Sodium Fluoride, And Sodium Chloride (Salt). The publications are set to run on January 28 & February 4, 2022 with the bid opening on February 15, 2022. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Permission To Participate-City Of West Lafayette For Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Sodium Aluminate, Ammonium Sulfate (Dry), Sodium Fluoride, And Sodium Chloride (Salt) Mr. Payne presented to the Board and recommended approval of a Permission To Participate-City Of West Lafayette For Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Sodium Aluminate, Ammonium Sulfate (Dry), Sodium Fluoride, And Sodium Chloride (Salt). Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Street Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Street Department that includes a list of snow plows and salt spreaders. Mr. Payne stated that these items will be sold on GovDeals.com or sold for scrap metal value. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety January 18, 2022 Page 3 Declaration of Surplus Property-Lafayette Renew Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Lafayette Renew that includes a JWC Environmental Muffin Monster Model#CDD4020-XDM2.5 Serial #103240-1-1, JWC Environmental Muffin Monster Model #CDD4020-XDM2.5 Serial #S013549-1-1 and a JWC Environmental Muffin Monster Model #CDD4020-XDM2.5 Serial #G010853-1-1. Mr. Payne stated that these items will be sold for scrap metal value. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Engineering Subdivision Variance-Churchwoods Subdivision Dave Griffee, Engineering, presented to the Board and recommended approval of a Subdivision Variance for Churchwoods Subdivision. This variance consists of three (3) separate requests and is a private project. Scott Siple with Star Associates stated that this project is a multi-family development on approximately 16 acres site that is bounded by Elston Road on the north and Old Romney Road on the west. The project is to build 14 1, 2, & 3-bedroom unit buildings with a clubhouse, associated utilities and drainage. The property is currently zoned R3. Mr. Griffee stated that Request #1 is “to eliminate all required improvements to South Beck Lane per USO Section 5.12 (3) ii”. Mr. Griffee stated that the Engineering Department has this request and the development has no access to Beck Lane. Mr. Shriner moved to approve Request #1. Mrs. Moulton seconded. Passed. Discussion ensued. Mr. Griffee stated that Request #2 is “to eliminate required improvements to Elston, per USO Section 5.12 (3) i, except for a CityBus pull-off; a sidewalk from the development to the bus stop; and a small bus shelter”. Mr. Griffee stated that there is no access to Elston Road. Mr. Shriner moved to approve Request #2. Mrs. Moulton seconded. Passed. Discussion ensued. Mr. Griffee stated that Request #3 is “to dedicate additional 18’ of right-of-way along Old Romney Road and provide a cement pad to the bus stop closest to the entrance in lieu of doing the required improvements to Old Romney Road (USO Section 5.12 (3) ii)”. Mr. Griffee stated that there is no access along Old Romney Road. Mrs. Moulton moved to approve Request #3. Mr. Shriner seconded. Passed. Discussion ensued. Change Order #1-9th and Kossuth Streets Intersection Profile Modifications/Drainage Improvements Mr. Griffee presented to the Board and recommended approval of Change Order #1 9th and Kossuth Street Intersection Profile modification/Drainage Improvements. The change order includes signs were requested to notify the public prior to the closure and enhance detour information, buried tracks has to be removed to allow proposed project, unforeseen changes due to information not available during design; and extra time needed for WDC #002 and WDC #003. The change order is an increase in the amount of $38,576.29 which brings the revised contract amount to $654,851.29. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Final Completion-9th and Kossuth Streets Intersection Profile Modifications/Drainage Improvements Mr. Griffee presented to the Board and recommended approval of a Final Completion for 9th and Kossuth Streets Intersection Profile Modifications/Drainage Improvements. Mr. Griffee stated that contractor has satisfactorily completed all work items for the project as of November 12, 2021 and all applicable inspections have been passed by the Engineering Department. The warranty period ends November 13, 2022. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety January 18, 2022 Page 4 Water Works 2022 Drinking Water Operator Training Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of the 2022 Drinking Water Operator Training Contract with Wastewater Solutions Inc. The contract is in the amount of $15,400.00 and includes preparation, travel time, labor, student materials and all other direct costs. Mr. Moore stated that this is a 3-year contract. Mr. Moore stated that the training will take place April 26-28, 2022. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $4,004,277.81. Mrs. Murray asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Banner Request-Ouibache Music Festival Mrs. Murray presented to the Board and recommended approval of a Banner Request for the Ouibache Music Festival. The banner is to be hung on Columbia Street from August 2-16, 2022. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Time: 9:22 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375