Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 22, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 22, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Ron Shriner, Cindy Murray and Amy Moulton. Absent: Norm Childress Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the March 15, 2022 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Economic Development Historic Demolition Permit-507 Wabash Avenue John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 507 Wabash Avenue due to fire damage. Mr. Collier stated that Dann Keiser, the Lafayette Historic Preservation Officer, determined that the loss of the structure would be a loss of an historic resource and recommended upholding the 60-day waiting period. Mr. Shriner moved to uphold the 60-day waiting period. Mrs. Murray seconded. Passed. Lafayette Housing Authority Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2019 Project #3-N. 25h Street Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2019 Project #3 N. 25th Street. This agreement provided up to $7,015.00 to renovate and provide homebuyer assistance for 2205 N. 25th Street from Habitat’s 2019 HOME award. Mrs. Oakley stated that the property was returned to Habitat and will be refreshed for sale to a new family. Discussion ensued. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Lafayette Renew Contract with Greely and Hansen for CSO Long Term Control Plan Phase II-D Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract with Greeley and Hansen for the CSO Long Term Control Plan Phase II-D. The scope of the contract includes flow monitoring services and quality control, flow sampling, HRT alternative analysis; and coordination with IDEM to Board of Public Works and Safety March 22, 2022 Page 2 proactively discuss study results. The contract is in an amount not-to-exceed $220,000.00. Discussion ensued regarding the aspects of the project. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Permission to Advertise-Ortman Lane Drainage Improvements Project Mr. Talley presented to the Board and recommended approval of a Permission to Advertise for the Ortman Lane Drainage Improvement Project. The publications are set to run on April 1 and 8, 2022 with the bid opening on April 19, 2022. The project consists of improvements to the ditch along the south side of Ortman Lane from 500’ east of the intersection of Ortman Lane and Coventry Lane to the intersection of Ortman Lane and Golden Lane. There will be replacement of four (4) culverts and drive approaches, regrading portions of the ditch, and installation of additional subsurface drainage. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Maintenance Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a 2005 Henderson 10’ Salt Spreader Model #10X30 SSX Serial #FSP-12345 City ID #2523A. Mr. Payne state that this item will be sold on GovDeals.com. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Water Works Contract with Wessler Engineering for the Wellhead Protection Plan Steve Moore, Water Works Superintendent, presented to the Board and recommended approval for a Contract with Wessler Engineering for the Wellhead Protection Plan. This contract is in the amount of $30,000.00 for the next 5-year period (2022-2026). Mr. Moore stated that this is for Phase II of implementation services. Mr. Moore explained to the Board about wellheads and the wellfields. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Contract-Union Street Elevated Tank Project Mr. Moore presented to the Board and recommended approval of a Contract for the Union Street Elevated Tank Project with Complete Restoration for pressure washing. Mr. Moore stated that he received two (2) quotes for the work with Complete Restoration was the lowest responding quote. The contract is in the amount of $35,055.00. The other quote received was from Classic Protective Coatings in the total amount for Union Street and Plaza South project was $237,000.00. Mr. Moore stated that Phoenix Fabricators and Erectors was nonresponsive. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-Union Street Elevated Tank Project Mr. Moore presented to the Board and recommended approval of a Notice to Proceed for the Union Street Elevated Tank Project. The project is set to start on May 1, 2022. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety March 22, 2022 Page 3 Contract-Plaza South Elevated Tank Project Mr. Moore presented to the Board and recommended approval of a Contract for the Plaza South Elevated Tank Project with Complete Restoration for pressure washing and painting. Mr. Moore stated that he received two (2) quotes for the work with Complete Restoration was the lowest responding quote. The contract is in the amount of $125,545.00. The other quote received was from Classic Protective Coatings in the total amount for Union Street and Plaza South project was $237,000.00. Mr. Moore stated that Phoenix Fabricators and Erectors was nonresponsive. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed-Plaza South Elevated Tank Project Mr. Moore presented to the Board and recommended approval of a Notice to Proceed for the Plaza South Elevated Tank Project. The project is set to start on May 1, 2022. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. 2022 Spring Hydrant Flushing Schedule Mr. Moore announced that Water Works will be performing hydrant flushing starting Sunday, April 3, 2022 for two weeks from 10:00pm-6:00am Sunday through Thursday. Mr. Moore stated that if any customer experiences issues they are welcome to call Water Works at 765-807-1700 or the Utility Billing Office at 765-807-1100. CLAIMS Jenna Karle, Deputy Controller, presented for Board approval, Claims in the amount of $917,016.91. President Henriott asked a question on Page 10 regarding the invoices for Road Salt. Mrs. Karle stated that is fulfilling a contractual obligation for Road Salt 2022. President Henriott asked a question on Page 11 regarding the St. Vincent Health invoice. Fire Chief Richard Doyle stated that invoice is for the Fire Department’s annual physicals. President Henriott asked a question on Page 15 regarding CHIRP CITLI Grant Work. Mrs. Karle stated that invoice is for Comprehensive Highway Interaction Reduction Program for the Police Department. President Henriott asked a question on Page 18 regarding the invoice for DAVISTA Inc. Police Chief Scott Galloway stated that invoice is for Axon Project. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Round the Fountain Art Fair Janie Peters, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Round the Fountain Art Fair to be held on May 28, 2022 from 6:00am-6:00pm on the streets and sidewalks surrounding the courthouse downtown Lafayette. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Walk to End Alzheimer’s Julie Moore, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Walk to End Alzheimer’s to be held on September 17, 2022 from 5:00am-4:00pm at Riehle Plaza and the John T. Myers Bridge. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety March 22, 2022 Page 4 Banner Request-Tippecanoe Child Abuse Prevention Council President Henriott presented to the Board and recommended approval of a Banner Request for Tippecanoe Child Abuse Council. The banner is to be hung on Columbia Street from April 19-May 3, 2022. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Banner Request-Taste of Tippecanoe President Henriott presented to the Board and recommended approval of a Banner Request for Taste of Tippecanoe. The banner is to be hung on Columbia Street from June 7-21, 2022. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Time: 9:26 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375