Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 10, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 10, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress, Amy Moulton and Ron Shriner. Absent: Cindy Murray Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the May 3, 2022 regular meeting. Mr. Childress seconded. Passed. BID OPENING 2022-2 Ramp Replacement Project This being the time set to open bids for the 2022-2 Ramp Replacement Project and the following bids were received and opened: Milestone Contractors, LP Lafayette, Indiana Base Bid: $150,800.00 Dixon Construction Lafayette, Indiana Base Bid: $84,100.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. BIDS UNDER ADVISEMENT 18 N. 5th Street Parking Garage 2022 Restoration President Henriott stated that this item will remain under advisement. NEW BUSINESS Lafayette Renew Recommendation for Award- Ortman Lane Drainage Improvements Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Ortman Lane Drainage Improvements Project with TDH Contractors. Mr. Talley stated that the Board of Public Works and Safety May 10, 2022 Page 2 project consists of improvement to the ditch along the south side of Ortman Lane from 500 feet east of the intersection of Ortman Lane and Coventry Lane to the intersection of Ortman Lane and Golden Lane. Replacement of four (4) culverts and drive approaches, regrading portions of the ditch, and installation of additional subsurface drainage. The bid was in the amount of $249,886.00 which was more that the engineer’s estimate due to site restrictions. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract- Ortman Lane Drainage Improvements Project Mr. Talley presented to the Board and recommended approval of a Contract for the Ortman Lane Drainage Improvements Project with TDH Contractors in the amount of $249,886.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Ortman Lane Drainage Improvements Project Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the Ortman Lane Drainage Improvements Project which beings on May 25, 2022 with construction commencing on July 1, 2022, substantial completion will be on August 30, 2022 and the final completion by September 20, 2022. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Amendment #1-For Task Order #3 2021 Sanitary Sewer Rehabilitation Project Mr. Talley presented to the Board and recommended approval of Amendment #1 for Task Order #3 for the 2021 Sanitary Sewer Rehabilitation Project with Wessler Engineering. The amendment adds construction administration services to the contract but does not change the task order amount. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Amendment #3-40 & 8 Lift Station and Force Main Replacement Project Mr. Talley presented to the Board and recommended approval of Amendment #3 for the 40 & 8 Lift Station and Force Main Replacement Project with Wessler Engineering. This amendment increases the design/bid phase budget by $30,000.00 to account for additional time to change the lift station layout to accommodate changes in coordination with INDOT. The amendment also adds budget for construction administration services which were not included in the original agreement or the previous amendments. The additional $68,210.00 covers construction admin services anticipate 10 months of construction for this project. The amendment is an increase in the not-to-exceed amount of $98,210.00 which makes the revised amount to $255,000.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Amendment #1-For Task Order #2 Rome Drive Lift Station Upgrade Project Mr. Talley presented to the Board and recommended approval of Amendment #1 for Task Order #2 for Rome Drive Lift Station Upgrade Project with Wessler Engineering. The amendment adds both the quote phase and the construction administration phase for the project. These items were not included in the original scope of work. The amendment is an increase in the amount of $30,000.00 which brings the revised amount to $51,600.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety May 10, 2022 Page 3 Engineering Change Order #1-Columbian Park Parking Lot Improvements at Main ads Kossuth Streets Mr. Grenard presented to the Board and recommended approval of Change Order #1 for Columbian Park Parking Lot Improvements at Main and Kossuth Streets with Heartland Contractors. The change order is an increase in the amount of $4,429.00 which brings the revised contract amount to $523,510.05. The change order includes a deduct for the mulch that the City will provides, an increase for the removal and replacement of existing curb; and an increase to reuse 5 light poles. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Purchasing Declaration of Surplus Property-Purchasing Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes 17 iPhones. The phones have been replaced with newer equipment and will be sold. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $3,668,278.88. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-LTHC Homeless Services Motorcycle Ride Jennifer Shook, Event Representative, presented to the Board and recommended approval of a Special Event Request for LTHC Homeless Services Motorcycle Ride to be held on May 21, 2022 from 8:00am-12:00pm on N. 12th Street between Union and Salem Streets. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Special Event Request-Wedding Reception (Martin) President Henriott presented to the Board and recommended approval of a Special Event Request for Wedding Reception to be held on July 16, 2022 from 8:00am-10:00am/pm at Riehle Plaza and the Big 4 Depot. Please note that the application does not state rental times for a.m. and p.m. however the rental fee was paid for the venue to be occupied from 8am-10pm. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk Board of Public Works and Safety May 10, 2022 Page 4 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375