Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 12, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 12, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Amy Moulton, Ron Shriner and Norm Childress. Absent: Gary Henriott Jacque Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the June 28, 2022 regular meeting. Mr. Childress seconded. Passed. BID OPENING RFP’s for Public Safety Center Signage Fabrication and Installation This being the time set to open bids for the RFP’s for Public Safety Center Signage Fabrication and Installation and the following bids were received and opened: Blink Signs Cleveland, Ohio Huston Signs Lafayette, Indiana Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. Utility Emergency Repairs Program for 2022-2023 This being the time set to open bids for the Utility Emergency Repairs Program for 2022-2023 and the following bids were received and opened: Milestone Contractors Lafayette, Indiana Atlas Excavating West Lafayette, Indiana Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. Board of Public Works and Safety July 12, 2022 Page 2 NEW BUSINESS Economic Development Permanent Supportive Housing Rental Assistance Contract 2022 Adam Murphy, Economic Development, presented to the Board and recommended approval of a Permanent Supportive Housing Rental Assistance Contract with the Indiana Housing and Community Development Authority for 2022. Mr. Murphy stated that the contract will provide continuance of rental assistance for 28 persons who are certified as chronically homeless with a co-existing disability, such as mental illness, substance abuse and/or HIV/AIDS. The contract sets aside $267,640.00 in rental assistance for the next year with additional administrative funding of $14,895.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Engineering Recommendation for Award-Kossuth Street Resurface from 4th Street to Earl Avenue Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Kossuth Street Resurface from 4th Street to Earl Avenue Project with Midwest Paving. The bid was determined to be complete. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract- Kossuth Street Resurface from 4th Street to Earl Avenue Mr. Grenard presented to the Board and recommended approval of a Contract for the Kossuth Street Resurface from 4th Street to Earl Avenue Project with Midwest Paving in the amount of $1,585,631.75. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed- Kossuth Street Resurface from 4th Street to Earl Avenue Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Kossuth Street Resurface from 4th Street to Earl Avenue Project. The project is set to begin today pending approval. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Change Order #2-Columbian Park Parking Lot Mr. Grenard presented to the Board and recommended approval of Change Order #2 for the Columbian Park Parking Lot Project with Heartland Contractors. The change order is an increase in the amount of $31,605.00 which brings the revised contract amount to $555,115.05. The change order includes extra work and/or material for full depth asphalt repairs. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Recommendation for Acceptance-Park East Blvd South Extension (INDOT) Mr. Grenard asked that this item be removed from the agenda. It has already been approved by the Board on an earlier date. Board of Public Works and Safety July 12, 2022 Page 3 Acceptance for Maintenance-Avalon Bluff Subdivision, Section 3, Phase 3 Mr. Grenard presented to the Board and recommended approval of an Acceptance for Maintenance for Avalon Bluff Subdivision, Section 3, Phase 3. This project is located east of CR 250 E (Concord Road) and north of CR E 500 S and consists of 72 single-family residential lots. This is the last phase of the subdivision. Mr. Grenard stated that this is for sanitary sewer and water. All the testing, drawings and the maintenance bond have been submitted. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Utility Service Agreement-Love's Travel Stops & Country Stores, Inc Mr. Grenard presented to the Board and recommended approval of a Utility Service Agreement for Love’s Travel Stops & Country Stores, Inc. This is located in Service Area 21 at the corner of SR 25/Schuyler Avenue and CR E 200 N. Mr. Grenard stated that this is for sanitary sewer and water along with the fee payment has been provided. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Lafayette Renew Change Order #1-2021 Sanitary Sewer Rehabilitation Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Change Order #1 for the 2021 Sanitary Sewer Rehabilitation Project. The change order is a deduction of $17,913.00 which brings the revised contract amount to $918,570.00. The change order encompasses material quantity adjustments and a 50- day time extension. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Substantial Completion-2021 Sanitary Sewer Rehabilitation Project Mr. Talley presented to the Board and recommended approval of the Substantial Completion for the 2021 Sanitary Sewer Rehabilitation Project. The date of the substantial completion was May 2, 2022 with final completion to follow 30 days after. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Water Works Contract with Wessler Engineering for On Call Waterworks Engineering Services (Water System Master Plan) Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Contract with Wessler Engineering for On Call Waterworks Engineering Services-Water System Master Plan. The contract includes asset management plan update, capital improvements plan update, hydrogeologic evaluation, water system hydraulic model update; and water system master plan. The contract is estimated at $331,500.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $12,368,958.67. Mr. Childress asked a question on Page 26 regarding the $11,596.79 invoice for deductible Invoices Various Area for Intact U.S. Financial Services Inc. Mr. Diehl stated that invoice is for auto insurance related deductibles. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety July 12, 2022 Page 4 MISCELLANEOUS Taxi Cab Permits Police Chief, Scott Galloway, presented to the Board and recommended approval of taxi cab permits for Floyd Idle, Victor Gonsalez and Scott Sheidler. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Time: 9:17 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375