Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 2, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 2, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Norm Childress. Absent: Ron Shriner Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the July 26, 2022 regular meeting. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Recommendation for Award- Utility Emergency Repairs Program for 2022-2023 Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Utility Emergency Repairs Program for 2022-2023 with Milestone Contractors and Atlas Excavating. These bids establish the rates of future emergency work during the period of August 2, 2022 to July 31, 2023. In the event of a utility emergency, the City will select one of these two contractors on the basis of scope of work and availability. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Contract with Butler, Fairman and Seufert for Stormwater Utility GIS Audit Project Mr. Grenard presented to the Board and recommended approval of a Contract with Butler, Fairman and Seufert for the Stormwater Utility GIS Audit Project. This mapping is used primarily to establish and maintain the amount billed for stormwater services to non-residential customers. The audit project has two (2) primary reasons. First, City Code authorizing the Stormwater Utility itself is set to expire in October 2023. Second, although the City expect to rely on Butler, Fairman and Seufert for updates in the near future, ultimately it is the goal to have City staff maintain this mapping and data. The contract is a not-to-exceed in the amount of $37,600.00. Mr. Grenard answered questions from the Board. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Lafayette Renew Final Completion-2021 Sanitary Sewer Rehabilitation Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of the Final Completion for the 2021 Sanitary Sewer Rehabilitation Project with Inliner Solutions, LLC (formerly known as Granite Inliner). All work has been completed as of June 2, 2022. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety August 2, 2022 Page 2 Parks Department Contract for Design Services with Keystone Architecture, Inc., for New Restroom Facility at McCaw Park Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Contract for Design Services with Keystone Architecture for the New Restroom Facility at McCaw Park. The contract is a lump sum in the amount of $28,500.00 plus reimbursables with work to begin on August 2, 2022. The contract includes the design of an ADA compliant restroom building that will feature both men’s and women’s facilities along with a family restroom. The contract also includes bidding and construction administration services. Mrs. Laufman answered questions from the Board regarding the project. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Water Works Task Order #12-From Wessler Engineering for Water Works to Complete the Water Loss Audit for the Year 2021 Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of Task Order #12 with Wessler Engineering for the Water Loss Audit and Validation for 2021. The task order is in the amount of $4,000.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $4,949,933.11. Mr. Childress asked a question on Page 10 regarding the Gripp Inc. Flow Study invoice. Mr. Talley stated that this invoice is to size the next phase of the Pearl River Long-term Control Plan. President Henriott asked a question on Page 6/7 regarding the Holtz Industries Auto Parts invoice. Dan Crowell, Street Commissioner, stated those invoices are for cylinders for trash trucks. President Henriott asked a question on Page 8 regarding Drala Project, Inc. Scada Servers for Water and Sewer invoice. Mr. Diehl stated that is part of the Scada Improvements for both Water Works and Renew. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Indiana Makers Market Summer Pop-Up Angela Vinson, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Indiana Makers Market Summer Pop-Up be held on August 2, 2022 from 3:00pm-6:00pm located on Ferry Street between 5th Street and the alley. This event will be in conjunction with the Farmer’s Market that day. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Time: 9:17 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk Board of Public Works and Safety August 2, 2022 Page 3 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375