Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 9, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 9, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray and Amy Moulton. Absent: Ron Shriner and Norm Childress Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the August 2, 2022 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Design Agreement-Sagamore Parkway Sidepath/Next Level Trails Grant Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Design Agreement for Sagamore Parkway Sidepath/Next Level Trails Grant with Kimley-Horn Associates, Inc. The agreement includes design, detail and publicly bid a 0.8 mile in length sidepath implementation project with the right-of-way of Sagamore Parkway extending from the Wabash River bridge east to N. 9th Street. The project received funding from the State of Indiana’s Department of Natural Resources Next Level Trails program in the spring 2022 third round of funding. The agreement is in the amount of $321,000.00 with $3,500.00 in reimbursables. Mr. Grenard stated that the City of Lafayette has obtained $2.7 Million from Next Level Trails Grant to fund the design and construction. The match for the grant will be funded through the Readi Grant funded trail segments that will be adjacent to this trail. Mr. Grenard went over the schedule for the project. Mr. Grenard and Mayor Roswarski answered questions from the Board regarding this project and the overall trail system moving forward for Lafayette and West Lafayette. Discussion ensued. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Development Agreement with Speedway LLC Mr. Grenard presented to the Board and recommended approval of a Development Agreement with Speedway LLC to construct a gas station and convenience store on the northwest corner of US 52 (INDOT jurisdiction) and Veterans Memorial Parkway (Lafayette jurisdiction) intersection. Mr. Grenard stated that Speedway requests multiple access points on Veterans Memorial Parkway. Mr. Grenard went over the details of the project, requested access points and future access points. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety August 9, 2022 Page 2 Lafayette Housing Authority Amendment #1-Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #3-424 Central Avenue Michelle Reynolds, Lafayette Housing Authority Director, presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #3-424 Central Avenue. This property has been completed and sold to an eligible family. The amendment extends the ending date to August 31, 2022 to enable submission of final paperwork and payment to be processed. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Amendment #1-Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2019 Project #3-2205 N. 25th Street Mrs. Reynolds presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2019 Project #3 2205 N. 25th Street. This property has been completed and sold to an eligible family. The amendment extends the ending date to September 30, 2022 to enable submission of final paperwork and payment to be processed. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Lafayette Renew Change Order #1-Rome Drive Lift Station Upgrades Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Change Order #1 for the Rome Drive Lift Station Upgrades Project with Maddox Industrial Group, Inc. The change order encompasses material quantity adjustments and time extensions. The change order is an increase in the amount of $17,207.36 which brings the revised contract amount to $144,122.86. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Substantial Completion-Rome Drive Lift Station Upgrades Project Mr. Talley presented to the Board and recommended approval of Substantial Completion for the Rome Drive Lift Station Upgrades Project. The date of substantial completion was June 15, 2022. The final completion will follow. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. General Industrial User Permit-Foodliner, Inc DBA Sani-Wash Josh Terry, Renew, presented to the Board and recommended approval of a General Industrial User Permit for Foodliner, Inc DBA Sani-Wash. This is a 4-year permit renewal through the pre-treatment program. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $1,225,086.02. President Henriott asked a question on Page 8 regarding the Huston Electric invoices for Street Light Knowdown Repair. Mr. Diehl stated that those two claims are for different poles at Twyckenham Blvd and on 9th Street & Twyckenham Blvd. President Henriott asked a question on Page 11 regarding Best Equipment invoices for Jet Board of Public Works and Safety August 9, 2022 Page 3 Truck for Renew. Mr. Diehl stated that this was a brand-new combo truck for Lafayette Renew. President Henriott asked a question on Page 12 regarding the Merrell Bros. invoice for Land Application of Biosolids for June 2022. Mr. Talley stated that this invoice is high due to the volume of 4 Million gallons removed for maintenance. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Banner Request-German Fest President Henriott presented to the Board and recommended approval of a Banner Request for the German Fest to be hung on Columbia Street from August 30-September 13, 2022. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Taxi Cab Permits Scott Galloway, Police Chief, presented to the Board and recommended approval of Taxi Cab Permits for Deidre Trail, Jeffrey Davis, Tijuana Buggs, and Melissa Ellison-McCrory. Chief Galloway stated that the background checks for each applicant passed. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Time: 9:19 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375