Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 29, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 29, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Norm Childress and Amy Moulton. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the November 22, 2022 regular meeting. Mrs. Moulton seconded. Passed. BID OPENING Vinton Woods Stormwater Conveyance Improvements Project This being the time set to open bids for the Vinton Woods Stormwater Conveyance Improvements Project and the following bids were received and opened: Atlas Excavating West Lafayette, Indiana Base Bid: $5,196,453.00 Bowen Engineering Indianapolis, Indiana Base Bid: $4,036,256.80 Mrs. Moulton moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. QUOTE OPENING Highland Park Curb Replacement Project This being the time set to open quotes for the Highland Park Curb Replacement Project and the following quotes were received and opened: Dixon Construction Lafayette, Indiana Base Bid: $127,440.00 Heartland Contractors Lafayette, Indiana Base Bid: $177,765.00 Board of Public Works and Safety November 29, 2022 Page 2 Milestone Contractors Lafayette, Indiana Base Bid: $234,348.00 Mr. Shriner moved to take the quotes under advisement for further review. Mrs. Moulton seconded. Passed. South 24th Street Curb and Gutter This being the time set to open quotes for South 24th Street Curb and Gutter and the following quotes were received and opened: Dixon Construction Lafayette, Indiana Base Bid: $49,342.50 Heartland Contractors Lafayette, Indiana Base Bid: $74,480.00 Milestone Contractors Lafayette, Indiana Base Bid: $114,322.00 Mr. Shriner moved to take the quotes under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Purchasing Permission to Advertise-2023 Downtown Waste Removal Dan Crowell, Street Commissioner, presented to the Board and recommended approval of a Permission to Advertise for the 2023 Downtown Waste Removal Project. The publications are set to run on December 2 & 9, 2022 with a bid opening on December 20, 2022. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Lafayette Housing Authority Release of Mortgage-1617 N. 15th Street, Lafayette Indiana Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 1617 N. 15th Street Lafayette Indiana. Mrs. Oakley stated that the homeowner has satisfied the 10-year period of affordability. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Release of Covenant for Deed Restrictions-1617 N. 15th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1617 N. 15th Street Lafayette Indiana. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety November 29, 2022 Page 3 Release of Mortgage-2210 Summerfield Drive, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2210 Summerfield Drive Lafayette Indiana. Mrs. Oakley stated that the homeowner has satisfied the 10-year period of affordability. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrictions-2210 Summerfield Drive, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 2210 Summerfield Drive Lafayette Indiana. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-1522 N. 16th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1522 N. 16th Street Lafayette Indiana. Mrs. Oakley stated that the homeowner has satisfied the 10-year period of affordability. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Release of Covenant for Deed Restrictions-1522 N. 16th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1522 N. 16th Street Lafayette Indiana. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-137 Park Avenue, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 137 Park Avenue Lafayette Indiana. Mrs. Oakley stated that the homeowner has satisfied the 10-year period of affordability. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-137 Park Avenue, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 137 Park Avenue Lafayette Indiana. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-808 Rose Street, West Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 808 Rose Street West Lafayette Indiana. Mrs. Oakley stated that the homeowner has satisfied the 10-year period of affordability. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-328 Meridian Street, West Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 328 Meridian Street West Lafayette Indiana. Mrs. Oakley stated that the homeowner has satisfied the 10-year period of affordability. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety November 29, 2022 Page 4 CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $2,093,536.89. Mr. Childress asked a question on Page 15 regarding the Intact US Financial Service invoice for deductible invoices various Areas. Mr. Diehl stated that is an insurance carrier that the city uses. Mr. Childress asked a question on Page 9 regarding the Suncrest Psychological Service invoice for EAP Services October 2022/LPD Training. Mr. Diehl stated that he would look into that invoice for the Board. Mr. Childress asked a question on Page 20 regarding the Bowen Engineering invoice for Murdock Park Booster Station. Mr. Diehl stated that is the last invoice for everything except retainage and the project is 100% complete. President Henriott asked a question on Page 11 regarding Minuteman Security Technologies for Annual Security Center Subscription. John Withers, Parking Operations, stated that is for the license plate recognition system for downtown vehicle parking. President Henriott asked a question on Page 15/18 regarding CDW Government for Microsoft 365. Mr. Diehl stated that is the new software for the City of Lafayette. President Henriott asked a question on Page 17 regarding Merrell Bros for land application of biosolids October 2022. Mr. Diehl stated that for large number of gallons distributed to land application. Brad Talley, Renew Superintendent, stated that was for 4.45 Million Gallons due to harvest season and crops coming out of the fields. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Pearl Harbor Day Ceremony Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Pearl Harbor Day Ceremony to be held on December 7, 2022 from 10am-1pm at Riehle Plaza, Big 4 Depot and the John T. Myers Bridge. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Mrs. Murray announced that the 2022 Christmas Parade will be held this Saturday December 3 at 5:30pm on Main Street in Downtown Lafayette. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375