Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 14, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 14, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were Gary Henriott, Cindy Murray, and Amy Moulton. Absent: Ron Shriner and Norm Childress. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the February 7, 2023 regular meeting. Mrs. Moulton seconded. Passed. BID OPENING Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Sodium Aluminate, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt) This being the time set to open bids for the Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Sodium Aluminate, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt) and the following bids were received and opened: Morton Salt, Inc Chicago, Illinois Letter-No Bid Pencco Inc San Felipe, Texas Letter-No Bid Water Solutions Unlimited Camby, Indiana Sodium Fluoride: $1.85 per pound Ammonium Sulfate: $0.65 per pound JCI Jones Chemicals, Inc Sarasota, Florida Sodium Hypochlorite $2.09 per gallon Kemira Water Solutions Lawrence, Kansas Ferric Chloride: $2.33 per gallon Board of Public Works and Safety February 14, 2023 Page 2 Alexander Chemicals. LaPorte, Indiana Sodium Hypochlorite: $2.159 per gallon Sodium Bisulfite: $2.22 per gallon Hydrochloric Acid: $169.00 per drum Rowell Chemical Corp. Hinsdale, Illinois Sodium Hypochlorite: $2.50 per gallon Spear Corporation Roachdale, Indiana Hydrochloric Acid: $579.52 per drum Buffered Muriatic Acid: $230.72 per 15-gal drum Buffered Muriatic Acid: $538.22 per 55-gal drum PVS Technologies, Inc Detroit, Michigan Ferric Chloride: $2.41 per gallon PVS Chemical Solutions, Inc Detroit, Michigan Sodium Bisulfite: $1.98 per gallon Brenntag Mid-South Indianapolis, Indiana Sodium Fluoride: $2.33 per pound Ammonium Sulfate: $0.63 per gallon Hydrochloric Acid: $169.00 per drum Sodium Bisulfite: $1.783 per gallon Sodium Hypochlorite: $2.33 per gallon Mrs. Moulton moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-Valley Forge Concrete Replacement Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise for the Valley Forge Concrete Replacement Project. The publications are set to run on February 17 & 24, 2023 with a bid opening on March 7, 2023. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Contract-Miscellaneous Concrete 1 Mr. Grenard presented to the Board and recommended approval of a Contract for the Miscellaneous Concrete 1 Project with Dixon Construction. The contract is in the amount of $36,689.00. Quotes were received by Dixon Board of Public Works and Safety February 14, 2023 Page 3 Construction in the amount of $36,689.00, Pour Boys Concrete in the amount of $48,605.00 and Heartland Contractors in the amount of $77,245.00. The project is for multiple work needed throughout the city. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-Miscellaneous Concrete 1 Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Miscellaneous Concrete Project 1. The work is set to begin today. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Lafayette Housing Authority Agreement between City of Lafayette and Lafayette Urban Ministry Public Facility Improvement Program Year 2019 Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between the City of Lafayette and Lafayette Urban Ministry Public Facility Improvements Program Year 2019. Mrs. Oakley stated that LUM will utilize the $16,000.00 of this award to install outdoor lockers and will accomplish a goal identified in LUM’s healthy shelter initiative. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation CHDO Operating Funds Agreement 2022 Mrs. Oakley presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation CHDO Operating Funds Agreement 2022. Mrs. Oakley stated that this agreement is in the amount of $28,500.00 and Faith CDC will satisfy the requirements for CHDO operating funds by continuing to plan or develop at least one renovation or new construction project during the program year. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Parks Department Permission to Advertise-McCaw Park New Dog Park & Restroom Building 3748 Union Street Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Permission to Advertise for the McCaw Park -New Dog Park & Restroom Building 3748 Union Street. The publications are set to run on February 17 & 24, 2023 with a bid opening on March 14, 2023. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Contract with Kettelhut Construction for Commissary Building Project Management Mrs. Laufman presented to the Board and recommended approval of a Contract with Kettelhut Construction for Commissary Building Project Management. Mrs. Laufman stated that the project management for the commissary through the design and construction phases of the project. These services will include assisting with schedules, monitoring contractor performances, and assisting with all cost related issues. The fee proposal is based on time and materials and is not to exceed $38,000.00 plus reimbursable expense. The work is schedule to begin February 14, 2023 with the anticipated completion of the project in early 2024. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety February 14, 2023 Page 4 Contract with AFD Design for Conceptual Designs for Columbian Park Zoo Exhibits Mrs. Laufman presented to the Board and recommended approval of a Contract with AFD Design for Conceptual Design for Columbian Park Zoo Exhibits. This project includes a new primate multi-species exhibits area and primate management building, improvements at the North American river otter exhibit, and improvements at the bald eagle exhibit. The fixed fee for the contract is $363,500.00 plus reimbursable expenses with work to begin on February 14, 2023. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Purchasing Recommendation for Award-Memorial Island Irrigation 2023 Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Recommendation for Award for the Memorial Island Irrigation 2023 with Wissco Irrigation, Inc. Mr. Payne stated that the recommendation is being made to accept the quote submitted by Wissco Irrigation, Inc as the lowest responsive and responsible quote. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Contract-Memorial Island Irrigation 2023 Mr. Payne presented to the Board and recommended approval of a Contract for the Memorial Island Irrigation 2023 with Wissco Irrigation. Mr. Payne stated that he solicited quotes from Wissco Irrigation, Mattingly Landscape and Brightview Landscape Services. One quote was received from Wissco Irrigation in the amount of $144,680.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-Memorial Island Irrigation 2023 Mr. Payne presented to the Board and recommended approval of a Notice to Proceed for the Memorial Island Irrigation 2023. The project is set to start on February 14, 2023. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Declaration of Surplus Property-Purchasing (Toner) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes three (3) toner cartridges. The copier for these cartridges has been replaced and these cartridges will be sold on Cash4Toners.com. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Declaration of Surplus Property-Purchasing (iPhones) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes 12 iPhones. These devices have been replaced with newer equipment and will be sold. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $3,576,592.54. President Henriott asked a question on Page 15 regarding the TJW Industrial Inc. for AAON unit at Station 5, inquiring Board of Public Works and Safety February 14, 2023 Page 5 what it stands for. Mr. Diehl responded its an HVAC System. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Race for Kids 5K Run/Walk SeAyra Dupre, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Race for Kids 5K Run/Walk to be held June 3, 2023, from 8:00am-10:00am on the streets around Franciscan Health. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Taxi Cab Permits Scott Galloway, Police Chief, presented to the Board and recommended approval of Taxicab Permits for Daniel Aaron Tierney, 2323 N. 25th St. and Jeffrey W. Davis, 711 ½ S. 20th St. Chief Galloway stated that they passed their background check and have a valid Driver’s License. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Chief Galloway also denied a permit for Jonathan Howard Burton, 1712 Morton St. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Mayor Roswarski announced the passing of former Mayor Dave Heath and asked all to keep his family in their thoughts and prayers. Time: 9:28 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Sue Scott s/s Sue Scott, Deputy Clerk Minutes written by Sue Scott, Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375