Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 9, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 9, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were Gary Henriott, Amy Moulton, Ron Shriner, and Norm Childress. Absent: Cindy Murray Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the May 2, 2023 regular meeting. Mr. Childress seconded. Passed. NEW BUSINESS Parks Department Change Order #1-Memorial Island Irrigation Project Jon Miner, Parks Department, presented to the Board and recommended approval of Change Order #1 for the Memorial Island Irrigation Project with Wissco Irrigation, Inc. The change order is an increase in the amount of $21,530.00 which brings the revised contract amount to $166,210.00 and adds 18 days to the contract with the new substantial completion date of June 16, 2023. Mr. Miner stated that the irrigation to the left field seating berm for Loeb Stadium in Columbian Park was added to the scope of the original contract. Mr. Miner answered questions from the Board regarding the project. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Police Department Contract with Grey Media Group Police Chief, Scott Galloway, presented to the Board and recommended approval of a Contract with Grey Media Group for streaming content, identified audience and a production ad. The terms of the contract are a six (6) month, $54,000.00 investment that will be re-evaluated after the six-month period. Chief Galloway stated that the funding for this project will be drawn from an unused officer position. Chief Galloway and Lt. Randy Sherer answered questions from the Board regarding the company and what the goals of the contract will be. Discussion ensued. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Fleet Department that includes a 2012 Chevrolet Colorado truck VIN#1GCITBF95C8142699 Board of Public Works and Safety May 9, 2023 Page 2 City#714. Mr. Payne stated that the vehicle will be transferred to the insurance company as part of the settlement in a total loss crash. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Water Works Recommendation for Award-Well Tower Painting at Canal Road Pumping Station and Glick Well Fields Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Well Tower Painting at Canal Road Pumping Station and Glick Well Fields with Thayer’s Inc. Mr. Moore stated that three (3) quotes were received from Thayer’s Inc at $51,161.00, The Painting Group at $55,00.00 and Gibson Painting at $268,000.00. Thayer’s Inc. was the lowest quote received. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract-Well Tower Painting at Canal Road Pumping Station and Glick Well Fields Mr. Moore presented to the Board and recommended approval of a Contract for the Well Tower Painting at Canal Road Pumping Station and Glick Well Fields with Thayer’s Inc in the amount of $51,161.00. Mr. Moore answered questions from the Board. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-Well Tower Painting at Canal Road Pumping Station and Glick Well Fields Mr. Moore presented to the Board and recommended approval of a Notice to Proceed for the Well Tower Painting at Canal Road Pumping Station and Glick Well Fields to start today. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $4,308,423.57. Mr. Childress asked a question on Page 6 regarding the AIM Medical Trust invoices for December 2022. Mr. Diehl stated that those payments were timely paid but a little behind getting them recorded. Mr. Childress asked a question on Page 12 regarding the Mulhaupt’s Inc invoice for Auroa Client License for City Hall. Mr. Diehl stated that is for a license to program the Key Scan Door Access. Jason Pierce, Facilities Director, stated that is a one-time license fee. Mr. Childress asked a question of Page 13 regarding the Cavanaugh Macdonald Consulting invoices for GASB 68 Valuation Report 1937 Fire Pension Fund and 1925 Police Pension Fund. Mr. Diehl stated that is for actuarial valuation of City’s long term debt obligation for those defined benefit plans. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Banner Request-Taste of Tippecanoe President Henriott presented to the Board and recommended approval of a Banner Request for the Taste of Tippecanoe to be hung on Columbia Street from May 23-June 6, 2023. Mr. Childress moved for approval. Mr. Moulton seconded. Passed. Time: 9:18 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s Board of Public Works and Safety May 9, 2023 Page 3 President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375