Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 16, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 16, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were Gary Henriott, Cindy Murray, Amy Moulton, Ron Shriner, and Norm Childress. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the May 9, 2023 regular meeting. Mrs. Murray seconded. Passed. BID OPENING 5th Street Parking Garage Repair Project This being the time set to open bids for the 5th Street Parking Garage Repair Project and the following bid was received and opened: Browning Chapman, LLC Westfield, Indiana Base Bid: $1,570,550.00 Alternate #1: addition of $135,300.00 Alternate #2: addition of $26,000.00 Alternate #3: addition of $120,000.00 Mr. Shriner moved to take the bid under advisement for further review. Mrs. Moulton seconded. Passed. Vinton Woods Concrete Replacement Project This being the time set to open bids for the Vinton Woods Concrete Replacement Project and the following bids were received and opened: Dixon Construction Lafayette, Indiana Base Bid: $254,004.00 Heartland Contractors Lafayette, Indiana Base Bid: $227,333.58 Board of Public Works and Safety May 16, 2023 Page 2 Milestone Contractors Lafayette, Indiana Base Bid: $476,680.84 Rieth-Riley Construction Lafayette, Indiana Base Bid: $867,847.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. NEW BUSINESS Lafayette Housing Authority Agreement between the Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #4- Ravine Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #4 for 258 Ravine Street. This agreement provides up to $47,500.00 to construct and provide direct homebuyer assistance from the 2020 HOME award. Mrs. Oakley stated that this and Project #5 will use the remaining balance of the 2020 award to Habitat. The completed project will provide an energy efficient, newly constructed home for a new homeowner. Mrs. Oakley answered questions from the Board. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Agreement between the Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #5-N. 8th Street Mrs. Oakley presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #5 for 1119 North 8th Street. This agreement provides up to $47,500.00 to construct and provide direct homebuyer assistance from the 2020 HOME award. This project will use the remaining balance of the 2020 award to Habitat. The completed project will provide an energy efficient, newly constructed home for a new homeowner. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Release of Mortgage-2017 Underwood Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2017 Underwood Street, Lafayette Indiana. Mrs. Oakley stated that they paid their loan balance. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety May 16, 2023 Page 3 Engineering Contract-2023 Reclamite Asphalt Rejuventation Application with Rejuvtec Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for the 2023 Reclamite Asphalt Rejuventation Application with Rejuvtec. The intention of this application is to extend the time required between resurfacing treatments. It is placed on one-to-five-year-old pavement to help the top of the asphalt remain flexible and resist cracking. Mr. Grenard stated that the project will provide coverage of 316,975 square yards of pavement for the estimated price of $396,218.75. The project will begin after contract approval with completion by the end of 2023. Mr. Grenard answered questions from the Board. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Contract-Sleep Hollow Drive Foam Injection for Structural Polymer Soil Stabilization Mr. Grenard presented to the Board and recommended approval of a Contract for Sleepy Hollow Drive Foam Injection for Structural Polymer Soil Stabilization with URETEK USA. Mr. Grenard stated that this application is a sole-source polymer foam injection, which is far superior to other non-intrusive methods, such as mud-jacking. The overall cost to fill a void approximately 50-ft long by 2-ft wide by a varying depth is $60,200.00. Mr. Grenard answered questions from the Board and explained the project. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $1,239,333.88. Mr. Diehl noted that he would be omitting the payment for the invoice to the Lafayette Citizens Band in the amount of $11,500.00 on Page 15. The omission changes the Claims to $1,227,833.88. Mr. Childress asked a question on Page 15 regarding the IT Resource LLC invoice to Consulting Services R. Brenneman. Mr. Diehl stated that this is a former employee Reuben Brenneman who is still used for knowledge transfer and certain functions, particularly at the Public Safety Building. President Henriott asked a question on Page 36 regarding the Hach Company invoice to PM Agreement and Partnership. Mr. Diehl stated that field service that deals with treatment analysis for the Renew Department. Mrs. Moulton moved for approval subject to that change. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Parker High School Graduation Party Tara Parker, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Parker High School Graduation Party to be held on May 28, 2023 from 8:00am-10:00pm in the Big 4 Depot Community Room. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Worship Service-Love Life International Ministries Nikia Washington Fowler, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Worship Service for Love Life International Ministries to be held on June 10, 2023 from 4:00pm-8:00pm at Riehle Plaza. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety May 16, 2023 Page 4 Special Event Request-Knickerbocker Saloon BBQ Cookoff President Henriott presented to the Board and recommended approval of a Special Event Request for the Knickerbocker Saloon BBQ Saloon to be held on July 16, 2023 from 11:00am-8:00pm located on 5th Street between Columbia Street and Main Street. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Mrs. Murray announced that Clean Sweep will be this Saturday from 9am-10:30am. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375