Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 23, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 23, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Amy Moulton, Ron Shriner, and Norm Childress. Absent: Gary Henriott Jacque Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the May 16, 2023 regular meeting. Mr. Childress seconded. Passed. BID OPENING 2023-1 Edgelea Addition CCMG Project This being the time set to open bids for the 2023-1 Edgelea Addition CCMG Project and the following bids were received and opened: Milestone Contractors Lafayette, Indiana Base Bid: $1,894,495.00 Midwest Paving Noblesville, Indiana Base Bid: $1,665,217.00 Rieth-Riley Construction Lafayette, Indiana Base Bid: $2,236,287.00 Mr. Childress moved to take the bid under advisement for further review. Mr. Shriner seconded. Passed. QUOTE OPENING Guaranteed Maximum Price Proposal-WWTP Solar Field This being the time set to open quotes for the Guaranteed Maximum Price Proposal-WWTP Solar Field and the following quotes were received and opened: Veregy Indianapolis, Indiana Guaranteed Maximum Price: $3,903,000.00 Inflation Reduction Act (50%): ($1,951,500.00) Total After Direct Pat Rebate: $1,951,500.00 Board of Public Works and Safety May 23, 2023 Page 2 Mrs. Moulton moved to take the quote under advisement for further review. Mr. Shriner seconded. Passed. Brad Talley, Lafayette Renew Superintendent, gave the Board a brief synopsis of the project details and explained the Inflation Reduction Act and the Climate Action Plan. NEW BUSINESS Lafayette Renew Certificate of Final Completion-7th Street Storm Sewer Replacement Project Mr. Talley presented to the Board and recommended approval of a Certificate of Final Completion for the 7th Street Storm Sewer Replacement Project with Bowen Engineering. Mr. Talley stated that Bowen has completed all work with a completion date of June 30, 2023. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Purchasing Recommendation for Award-Armstrong Park Field Fencing Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Recommendation for Award for the Armstrong Park Field Fencing with Mr. Fence-It. Mr. Payne stated that quotes were received from Blue’s Fence in the amount of $159,644.00, Capital City Fencing in the amount of $162,000.00 and Mr. Fence-It in the amount of $114,932.00. Mr. Payne stated that Mr. Fence-It was the lowest responsive and responsible quote. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract- Armstrong Park Field Fencing Mr. Payne presented to the Board and recommended approval of a Contract for the Armstrong Park Field Fencing with Mr. Fence-It in the amount of $114,932.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Armstrong Park Field Fencing Mr. Payne presented to the Board and recommended approval of a Notice to Proceed for the Armstrong Park Field Fencing. Mr. Payne stated that the contract is dated May 23, 2023 but work shall not start prior to Monday, July 17, 2023. The completion date is expected to be September 30, 2023. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $4,020,183.66. Mr. Childress asked a question on Page 18 regarding the Potters Industries LLC invoices for Glass Beads. Mr. Diehl stated is for reflective beads for traffic that are standard highway safety marking spheres. Mrs. Murray asked a question on Page 14 regarding the VS Engineering Invoice for Lafayette Pedestrian Bridge Inspections 2023. Jeromy Grenard, Public Works Director, stated that is 50% complete with field work and a report coming at the completion of the inspection. Mr. Childress asked a question on Page 15 regarding the Huston Electric Invoices for Generator Maintenance and the absence of #4. Deputy Fire Chief, Steve Butram, stated that there is not a Fire Station #4 therefore there is not a Generator #4. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety May 23, 2023 Page 3 MISCELLANEOUS Banner Request-MatchBox Coworking Studio Mrs. Murray presented to the Board and recommended approval of a Banner Request for MatchBox Coworking Studio to hang a banner on Columbia Street from July 4-July 18, 2023. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Engineering Recommendation for Award-5th Street Parking Garage Repair Project Mr. Grenard presented to the Board and recommended approval of a Recommendation for Award for the 5th Street Parking Garage Repair Project with Browning Chapman, LLC in the amount of $1,570,550.00. Mr. Grenard stated that the bid was determined to be complete. Mr. Grenard stated the rejection of Bid Alternate #1 (traffic coating on 2nd deck) and acceptance of Alternates #2 (add $26,000.00 to power wash of garage exterior) and #3 (deduct $120,000.00 for a revised project schedule allowing the contractor to have until June 24, 2024) and the bid be awarded to Browning Chapman, LLC in the amount of $1,476,550.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Contract-5th Street Parking Garage Repair Project Mr. Grenard presented to the Board and recommended approval of a Contract for the 5th Street Parking Garage Project with Brown Chapman, LLC in the amount of $1,476,550.00. Mr. Grenard stated the rejection of Bid Alternate #1 (traffic coating on 2nd deck) and acceptance of Alternates #2 (add $26,000.00 to power wash of garage exterior) and #3 (deduct $120,000.00 for a revised project schedule allowing the contractor to have until June 24, 2024). Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-5th Street Parking Garage Repair Project Mr. Grenard presented to the Board and recommended approval of Notice to Proceed for the 5 th Street Parking Garage Repair Project to start on June 12, 2023 with a substantial completion of June 24, 2024. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Recommendation for Award- Vinton Woods Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of a Recommendation for Award for the Vinton Woods Concrete Replacement Project with Heartland Contractors in the amount of $227,333.58. Mr. Grenard stated that the bid was determined to be complete. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract- Vinton Woods Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of a Contract for the Vinton Woods Concrete Replacement Project with Heartland Contractors in the amount of $227,333.58. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety May 23, 2023 Page 4 Notice to Proceed- Vinton Woods Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Vinton Woods Concrete Replacement Project that is set to start today. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Contract with StreetScan Inc for Street Ratings System Mr. Grenard presented to the Board and recommended approval of a Contract with StreetScan Inc for the Street Ratings System. Mr. Grenard stated that the contract is a 4-year continuation of the work that StreetScan has already been performing for the City of Lafayette since 2019. Mr. Grenard stated that the major components of the project include scanning of the streets with 3D imagery in 2023 and 2025; and the use of GIS Asset Management Software, StreetLogix. Mr. Grenard stated that the Contract is in the amount of $193,752.00 payable in four annual payments of $48,438.00. Mr. Grenard gave the Board a short presentation of the entire process of what StreetScan will do under the contract, explained how the metrics of the data are provided and evaluated; and the pavement and inspection services are performed. Mr. Grenard answered questions from the Board. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Special Event Request-Taste of Tippecanoe Audrey Cooks, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Taste of Tippecanoe to be held on June 17, 2023 from 6:00pm-12:00am in Downtown Lafayette and Riehle Plaza. There are 24 food vendors and 6 live bands expected to be present for the event. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Time: 9:34 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375