Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 20, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 20, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Amy Moulton, Cindy Murray, Ron Shriner and Eric Rody. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the June 6, 2023 regular meeting. Mrs. Moulton seconded. Passed. BID OPENING (Quotes) Jesco Hills/Salem Street Concrete Drainage Project This being the time set to open bids (quotes) for the Jesco Hills/Salem Street Concrete Drainage Project and the following bids (quotes) were received and opened: Heartland Contractors Lafayette, Indiana Base Bid: $77,980.00 Dixon Construction Lafayette, Indiana Base Bid: $56,206.00 Rieth-Riley Construction Lafayette, Indiana Base Bid: $160,000.00 Mr. Shriner moved to take the bids (quotes) under advisement for further review. Mrs. Moulton seconded. Passed. O’Farrell Road Concrete Replacement Project This being the time set to open bids (quotes) for the O’Farrell Road Concrete Replacement Project and the following bids (quotes) were received and opened: Heartland Contractors Lafayette, Indiana Base Bid: $193,564.00 Dixon Construction Lafayette, Indiana Base Bid: $102,904.00 Board of Public Works and Safety June 20, 2023 Page 2 Rieth-Riley Construction Lafayette, Indiana Base Bid: $209,000.00 Mr. Shriner moved to take the bids (quotes) under advisement for further review. Mr. Rody seconded. Passed. QUOTES UNDER ADVISEMENT Guaranteed Maximum Price Proposal-WWTP Solar Field President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Recommendation for Award-2023-1 Edgelea Addition CCMG Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the 2023-1 Edgelea Addition CMG Project with Midwest Paving LLC. The bid was determined to be complete. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Contract-2023-1 Edgelea Addition CCMG Project Mr. Grenard presented to the Board and recommended approval of a Contract for the 2023-1 Edgelea Addition CCMG Project with Midwest Paving LLC in the amount of $1,665,217.00. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed-2023-1 Edgelea Addition CCMG Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the 2023-1 Edgelea Addition CCMG Project that is set to start today. The completion of the project is set for 1 year from start date. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Subdivision Variance-Concord Crossing North Subdivision Mr. Grenard presented to the Board and recommended approval of a Subdivision Variance for Concord Crossing North Subdivision for ‘A Variance to Eliminate the Required Improvements to Concord Road (USO Section 5.12- 3-a)’. Patrick Williams, T-Bird Design Representative and Concord Crossing LLC, stated that the site is for a one- lot multi-family subdivision consisting of 808 units on 70.24 acres located on the east side of Concord Road, just north of the Kirkpatrick Ditch, and east of Promenade Pkwy, Lafayette. Mr. Williams stated that the request of the variance is to not construct the required half-width improvements along Concord Road because of the future project of widening of the Concord Road. The construction schedule of the widening of Concord Road is undetermined. Discussion ensued. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety June 20, 2023 Page 3 Lafayette Housing Authority Release of Covenant for Deed Restrictions-2125 Elk Street, Lafayette Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 2125 Elk Street, Lafayette. Mrs. Oakley stated that this is for an old project from 2018. The period of affordability expired years ago and that is to clean up the title. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-1908 Whitcomb Avenue, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1908 Whitcomb Avenue, Lafayette. Mrs. Oakley stated that this was a 5-year period of affordability, and that time has expired. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-2104 Roosevelt Avenue, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2104 Roosevelt Avenue, Lafayette. Mrs. Oakley stated that this was a 5-year period of affordability, and that time has expired. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Parks Department Contract with Marschand’s Athletic Field Services for Armstrong Park Baseball Fields Jon Miner, Parks Department, presented to the Board and recommend approval of a Contract with Marschand’s Athletic Field Services for the Armstrong Park Baseball Fields. Quotes were solicited from four different firms and Marschand’s was determined to be the lowest responsive quote. The contract is for adding field material and laser grading of all three Armstrong Baseball Fields. The contract is in the amount of $32,555.60 and the work is anticipated to begin the week of July 17, 2023 and expected to be complete no later than September 30, 2023. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $6,665,930.19. Mrs. Murray asked a question on Page 26 regarding the Robert & Ellen Haan Museum of Indiana Art Inc invoice for Contribution for Improvements Drive/Sidewalk. Mr. Diehl stated that this invoice is paid out of the EDIT Fund. President Henriott asked a question on Page 27 regarding the Tippecanoe County Government invoice to Quarterly Charges for Humane Shelter. Mr. Diehl stated that is a 50% share the City of Lafayette is responsible for. And this is also coming from EDIT Funds. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Wabash Riverfest 5K Amy Krzton-Presson, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Wabash Riverfest 5K to be held on July 8, 2023 from 7:00am-12:00pm starting on the John Board of Public Works and Safety June 20, 2023 Page 4 T. Myers Bridge and then utilizing a portion of Canal Road sidewalk. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Stars and Stripes Fireworks and Concert Cindy Murray, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Stars and Stripes Fireworks and Concert to be held on July 4, 2023 from 12:00am until 12:00pm midnight located at Riehle Plaza, the Big 4 Depot, John T. Myers Bridge, and surrounding city streets. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Joint Religious Service Don Lindstrom, Representative, presented to the Board and recommended approval of a Special Event Request for the Joint Religious Service to be held on July 2, 2023 from 7:30am-1:00pm on the 300 block of N. 6th Street from Ferry Street to North Street. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Special Event Request-Ankit Foundation Corp Candlelight Tribute Pushpa Toppo, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Ankit Foundation Corp. Candlelight Tribute to be held on July 29, 2023 from 7:00pm-10:00pm at Riehle Plaza and the John T. Myers Bridge. Ms. Toppo stated that the original request states July 31 but that needs changed to July 29. Mr. Rody moved for approval pending the confirmation that the venue is available for July 29. Mr. Shriner seconded. Passed. Special Event Request-Flora Candle Company Market Around the Square Nolan Willhite, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Flora Candle Company Market Around the Square to be held on July 29, 2023 from 9:00am- 2:00pm located around the Courthouse from 4th Street to Main Street around to 3rd Street. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Time: 9:28 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375