Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 11, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 11, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were Gary Henriott, Amy Moulton, Cindy Murray and Ron Shriner. Absent: Eric Rody Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the June 27, 2023 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Lafayette Renew Amendment #1-Agreement with HWC Engineering for Service Area 11B Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Amendment #1 for the Agreement with HWC Engineering for Service Area 11B. The amendment includes the additional design related services for the extension of water mains and sanitary sewer beyond the limits of the original design with scopes of service similar to the original contract. The amendment also includes an added service to the original scope for tasks related to land acquisition required for the project. The amount of the amendment is not-to-exceed $490,870.00 which brings the revised contract amount to $1,707,370.00. Discussion ensued. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Purchasing Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes 14 iPhone 11s and 1 iPhone 12. Mr. Payne stated that the items have been replaced with newer equipment and will be sold. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $20,736,857.85. President Henriott asked a question on Page 21 regarding Northwest Central Indiana Community Invoice for ½ of 2023 Contribution. Mr. Diehl stated that was an EDIT Fund obligation and will email the Board with a detailed explanation. Mrs. Murray asked a question on Page 17 regarding the Certasite LLC Invoices for Annual Inspection and Service Calls. Mr. Diehl stated this is for Fire Extinguisher Inspection and Certification. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety July 11, 2023 Page 2 MISCELLANEOUS Special Event Request-Stand With Ukraine-Lafayette Indiana Larissa, Event Representative, presented to the Board and recommended approval of a Special Event Request for Stand with Ukraine Lafayette Indiana to be held on July 29, 2023 from 9:00am-1:00pm on the John T. Myers Bridge for a fundraising event and community outreach. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Special Event Request-Whole Truth Apostolic Faith Community Yard Sale and Festival Mary Kenner, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Whole Truth Apostolic Faith Community Yard Sale and Festival to be held on August 5, 2023 from 5:00am-8:00pm on Adams Street between 19th Street and 20th Street. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Drug Free Coalition of Tippecanoe County Overdose Awareness Day Amanda Ferguson, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Drug Free Coalition of Tippecanoe County Overdose Awareness Day to be held on August 27, 2023 from 11:00am-2:00pm at Riehle Plaza. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Special Event Request-Hartman Wedding Ceremony Gianna Hartman, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Hartman Weeding Ceremony to be held on September 9, 2023 from 12:00pm-5:30pm at Riehle Plaza and the John T. Myers Bridge. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Banner Request-Lafayette Roller Derby President Henriott presented to the Board and recommended approval of a Banner Request for the Lafayette Roller Derby to be hung on Columbia Street from September 12-26, 2023. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Banner Request-Feast of the Hunters Moon President Henriott presented to the Board and recommended approval of a Banner Request for the Feast of the Hunters Moon to be hung on Columbia Street from September 26-October 10, 2023. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. 2023 Byrne Local Law Enforcement Assistance Grant Brad Bishop, Lafayette Police Deputy Chief, informed the Board that Lafayette Police will be applying for the 2023 Byrne Local Law Enforcement Assistance Grant for $41,838.00 with an 80%/20% split with the Tippecanoe County Sheriff’s Department. Time: 9:14 a.m. Board of Public Works and Safety July 11, 2023 Page 3 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375