Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 27, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 27, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were Gary Henriott, Amy Moulton, Cindy Murray, Ron Shriner, and Eric Rody. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the June 20, 2023 regular meeting. Mr. Rody seconded. Passed. NEW BUSINESS Lafayette Renew Contract-Guaranteed Maximum Price Proposal-WWTP Solar Field Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract for the Guaranteed Maximum Price Proposal for the WWTP Solar Field with Veregy LLC. The major components include the installation of a roughly 810 kW DC solar array that will offset roughly 22% of the energy used by the WWTP in an average year and includes the installation of a roughly 220 kW DC solar array that will offset roughly 33% of the energy used by the Ross Road Lift Station in an average year. The Guaranteed Maximum Price for this contract is $3,903,000.00. Mr. Talley briefly described the project details and answered questions from the Board. Discussion ensued. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-Guaranteed Maximum Price Proposal-WWTP Solar Field Mr. Talley presented to the Board and recommended approval of a Notice to Procced for the Guaranteed Maximum Price Proposal for the WWTP Solar Field with Veregy LLC. The notice to proceed begins June 27, 2023 with the substantial completion on December 1, 2024 and the final completion on January 1, 2025. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Agreement for Acceptance for Chesapeake Landing Station for Public Use and Maintenance Mr. Talley presented to the Board and recommended approval of an Agreement for Acceptance for Chesapeake Landing Station for Public Use and Maintenance. Mr. Talley stated that the HOA has requested the City of Lafayette accept the lift station for public ownership and maintenance. The City found the lift station has been constructed to meet City standards and criteria and is in working order. There are significant benefits to the City by accepting this agreement in that it will allow for the development of approximately forty (40) acres to the north of the lift station. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety June 27, 2023 Page 2 Engineering Contract-Jesco Hills/Salem Street Concrete Drainage Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for the Jesco Hills/Salem Street Concrete Drainage Project with Dixon Construction in the amount of $56,206.00. Mr. Grenard briefly described the details of the project. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Jesco Hills/Salem Street Concrete Drainage Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Jesco Hills/Salem Street Concrete Drainage Project with Dixon Construction. The notice to proceed is set to start today. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Contract-O’Farrell Road Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of a Contract for the O’Farrell Road Concrete Replacement Project with Dixon Construction in the amount of $102,904.00. Mr. Grenard briefly described the details of the project. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-O’Farrell Road Concrete Replacement Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the O’Farrell Road Concrete Replacement Project with Dixon Construction. The notice to proceed is set to start today. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Parks Department Contract with Mr. Fence It for Tennis Courts Fence Replacement at Armstrong Park Jon Miner, Parks Department, presented to the Board and recommended approval of a Contract with Mr. Fence It for Tennis Courts Fence Replacement at Armstrong Park. Mr. Miner stated that quotes were solicited from three different firms for this project, and Mr. Fence-It was determined to be the lowest and most responsive quote in the amount of $29,400.00. J.R. Kelly Construction declined to quote and Oler Fence Inc did not respond. Mr. Miner stated that work is anticipated to begin the week of July 17, 2023 and expected to be complete no later than September 30, 2023. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Contract with Kaldahl Heritage Classic Construction Inc for Tennis Court Fence Posts Painting at Armstrong Park Mr. Miner presented to the Board and recommended approval of a Contract with Kaldahl Heritage Classic Construction Inc for Tennis Court Fence Posts Painting at Armstrong Park. Mr. Miner stated that quotes were solicited from three firms for this project and Don Kaldahl Heritage Classic Construction, Inc was determined to be the lowest and most responsive quotes in the amount of $11,905.00. J.R. Kelly Construction and Thayer Painting declined to quote. Mr. Miner stated that the work is anticipated to begin the week of July 17, 2023 and expected to be completed no later than September 30, 2023. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety June 27, 2023 Page 3 Contract with Mulhaupts for Keyscan Access Control System Installation at McCaw Park Mr. Miner presented to the Board and recommended approval of a Contract with Mulhaupts for Keyscan Access Control System Installation at McCaw Park. The quote is in the amount of $13,130.00. The Keyscan Access Control System will be installed on the new restroom building and the dog park entrance gates as part of the McCaw Park Improvements. Mr. Miner briefly explained the reason for the system and answered questions from the Board. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Water Works Contract with Ortman Drilling Inc for Test Drilling Quote Package Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Contract with Ortman Drilling Inc for Test Drilling Quote Package in the amount of $210,740.00. Quotes were received from three firms that include Peerless Midwest, Inc in the amount of $290,500.00 and National Water Services, LLC in the amount of $1,907,465.00. Mr. Moore stated that the purpose of the test drilling is to explore properties for a future well field for the City of Lafayette. The test drilling would happen in two phases and at three locations. The primary focus would be at the Alexander Ross and Berlowitz properties on the north and south side of McCarty Lane west of VMP and also at the Norfleet property on VMP and US 231 South. Mr. Moore and Mayor Roswarski gave a brief description of the project and answered questions from the Board. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $2,797,562.73. President Henriott asked a question on Pages 26 regarding the VS Engineering Inc Invoices for 9th and Kossuth Drainage Improvements. Mr. Grenard stated that the invoices are on an existing contract for the sewer on 9th Street from Kossuth Street to South Street and is primarily survey work for that project. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Banner Request-German Fest President Henriott presented to the Board and recommended approval of a Banner Request for the German Fest to be hung on Columbia Street from August 1-15, 2023. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Banner Request-C2E Construction Expo President Henriott presented to the Board and recommended approval of a Banner Request for the C2E Construction Expo to be hung on Columbia Street from November 7-21, 2023. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Time: 9:24 a.m. Board of Public Works and Safety June 27, 2023 Page 4 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375