Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 26, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 26, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Ron Shriner and Eric Rody President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the September 19, 2023 regular meeting. Mr. Rody seconded. Passed. BID OPENING Glick Wellfield Improvements President Henriott stated that this bid opening will be moved to October 24, 2023. Columbian Park Zoo New Commissary Building This being the time set to open bids for the Columbian Park Zoo New Commissary Building and the following bids were received and opened: Morgan Buildings. LLC Lafayette, Indiana Base Bid: $2,168,000.00 Mattcon General Contractors Zionsville, Indiana Base Bid: $2,145,000.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. BIDS UNDER ADVISEMENT 2023 Sanitary Sewer Rehabilitation Project President Henriott stated that this item will remain under advisement. Raineybrook Lift Station Upgrade Project President Henriott stated that this item will remain under advisement. NEW BUSINESS Board of Public Works and Safety September 26, 2023 Page 2 Lafayette Housing Authority Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation CHDO Operating Funds Agreement 2023-2024 Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation CHDO Operating Funds Agreement 2023-2024. The agreement is in the amount of $29,500.00. Faith CDC will satisfy the requirements for CHDO operating funds by continuing to plan or develop at least one renovation or new construction project during the program year. Mrs. Oakley answered questions from the BOW. Discussion ensued. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Amendment #1-Agreement between the Lafayette Housing Consortium and Faith Community development Corporation 2019 Project #2-N. 19th Street Mrs. Oakley presented to the Board and recommended approval of Amendment #1-Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation 2019 Project #2-N. 19th Street. Faith CDC continues to work on renovations at 2314 N. 19th Street and has requested an extension of the agreement to March 30, 2024. The extension will allow time to complete the rehab and sale to an eligible homebuyer. Ross Reeder, Director, answered questions from the Board. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Lafayette Renew Task Order #1-Earl Avenue/Kossuth Street I&I Study Contract with Butler, Fairman and Seufert Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Task Order #1 for the Earl Avenue/Kossuth Street I&I Study Contract with Butler, Fairman and Seufert. The study involves the review of existing sewer flow sate previously collected by Gripp Inc. The findings will also be coordinated to identify and additional structures or pipes where flow monitoring would be beneficial to better understand flow profiles with the system. The task order is a not-to-exceed amount of $23,300.00. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Supplemental Agreement #1- Twyckenham Lift Station #17 Elimination Project with Butler, Fairman and Seufert Mr. Talley presented to the Board and recommended approval of Supplemental Agreement # 1 for Twyckenham Lift Station #17 Elimination Project with Butler, Fairman and Seufert. The proposed project will eliminate the lift station by replacing it with a gravity sewer. The gravity sewer will be approximately parallel to the force main route and will connect to the Elliott Ditch Interceptor sewer near 9th Street. The supplemental agreement is a not- to-exceed amount of $42,400.00 which brings the revised agreement to $129,300.00. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Police Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes: Board of Public Works and Safety September 26, 2023 Page 3 Make/Model/Description Serial Number Glock 19 generation 4 with night sights (no MOS) BCRF891 Springfield Armory Saint 16” barrel 5.56 caliber rifle ST244907 Springfield Armory Saint 16” barrel 5.56 caliber rifle ST244914 Springfield Armory Saint 16” barrel 5.56 caliber rifle ST205258 Bushmaster XM 15-E2S 16” barrel 5.56 caliber rifle BK5088294 Rockriver Arms LAR-15 16” barrel 5.56 caliber rifle KT1216510 Mr. Payne stated that the rifles will be traded in on an upcoming firearm purchase and the handgun will be transferred to a retiring officer. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Water Works Amendment #1-Glick Wellfield Improvements Project Contract with Wessler Engineering Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of an Amendment #1 for Glick Wellfield Improvements Project Contract with Wessler Engineering. The amendment is in the amount of $29,500.00 and brings the revised contract amount to $293,000.00. The amendment includes addition of five new chemical injection skids, addition of secondary containment for water treatment chemicals; and coordination and negotiation with Duke Energy to acquire the medium voltage assets needed to provide backup power to the Glick Wellfield. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $6,536,036.35. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Banner Request-Joyful Journey President Henriott presented to the Board and recommended approval of a Banner Request for Joyful Journey to be hung across Columbia Street from October 10-24, 2023. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk Board of Public Works and Safety September 26, 2023 Page 4 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375