Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 10, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 10, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, and Ron Shriner. Absent: Eric Rody Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the October 3, 2023 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Sagamore Parkway Trail President Henriott stated that Addendum #2 was issued and the new Bid Opening Date will be October 17, 2023 at 9:00am. NEW BUSINESS Parks Department Recommendation for Award-Columbian Park Zoo New Commissary Building Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Columbian Park Zoo New Commissary Building with Mattcon General Contractors. Their bid was determined to be complete. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract- Columbian Park Zoo New Commissary Building Mrs. Laufman presented to the Board and recommended approval of a Contract for the Columbian Park Zoo New Commissary Building with Mattcon General Contractors in the amount of $2,145,000.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed- Columbian Park Zoo New Commissary Building Mrs. Laufman presented to the Board and recommended approval of a Notice to Proceed for the Columbian Park Zoo New Commissary Building. The notice to proceed will begin upon approval of the contract with the substantial completion set for September 27, 2024. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety October 10, 2023 Page 2 Purchasing Declaration of Surplus Property-Information Technology Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property that includes: Renew iPad Air 2 128 35 5889069718887 DLXPT026G5YP Renew iPad Gen 5 128 35 5807085187101 DMPV100MHLJL Renew iPad Air 2 128 35 4424069693798 DLXPT03WG5YP Renew iPad Air 2 128 35 6970066677182 DMPQM0TXG5YQ Renew iPad Gen 4 32 99 0003077431431 DMPL294QF18W Mr. Payne stated that these items have been replaced with newer equipment and will be sold. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Declaration of Surplus Property-Information Technology Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property that includes: Make/Model/Description Serial Number Dell Optiplex 7450 All in One PC's B8F8CM2 Dell Optiplex 7450 All in One PC's HFD4CM2 Dell Optiplex 7450 All in One PC's FKK87X2 Dell Optiplex 7450 All in One PC's HFG2CM2 Dell Optiplex 7450 All in One PC's B884XM2 Dell Optiplex 7450 All in One PC's HFB4CM2 Dell Optiplex 7450 All in One PC's HDZ3CM2 Dell Optiplex 7450 All in One PC's HDZ2CM2 Dell Optiplex 7450 All in One PC's HFG1CM2 Dell Optiplex 7450 All in One PC's B858CM2 Mr. Payne stated that these items will be sold on GovDeals.com or recycled. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $4,230,402.52. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-LTHC Homeless Persons Memorial Presentation and Gathering Board of Public Works and Safety October 10, 2023 Page 3 Jennifer Shook, Event Representative, presented to the Board and recommended approval of a Special Event Request for the LTHC Homeless Persons Memorial Presentation and Gathering to be held on December 21, 2023 from 3:00pm-6:00pm on 12th Street between Union Street and Salem Street. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Cops and Goblins Trunk or Treat M.K. Riehle, LPD Community Engagement Manager, presented to the Board and recommended approval of a Special Event Request for the Cops and Goblins Trunk of Treat to be held on October 28, 2023 from 12:00pm- 4:30pm on 6th Street between Columbia Street and South Street. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-NAMI Walk Meagan Wykoff, Event Representative, presented to the Board and recommended approval of a Special Event Request for the NAMI Walk to be held on October 28, 2023 from 9:00am-2:00pm at Riehle Plaza, John T. Myers Bridge, the Big 4 Depot and the route will be along a portion of Main Street from 11th Street to Riehle Plaza. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Special Event Request-Bauer Family Resources Trunk or Treat Natalie McKenney, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Bauer Family Resources Trunk of Treat to be held on October 27, 2023 from 6:00pm-8:00pm on Fountain Street from 3rd to 4th Street. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. ANNOUCEMENTS Mayor Roswarski presented Brenda Malher a Certificate of Appreciation/Recognition for her 40 years of service with the City of Lafayette. Mrs. Malher has worked in the Utility Billing Office since 1983. Mayor Roswarski thanked Breada for her dedication and loyalty to the citizens. Mrs. Malher thanked the Mayor for his comments and is looking forward to the next 10 years. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375