Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 24, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 24, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were: Amy Moulton, Eric Rody and Ron Shriner. Absent: Cindy Murray and Gary Henriott Jacque Chosnek, City Attorney, was also present. Mr. Shriner called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the October 17, 2023 regular meeting. Mr. Rody seconded. Passed. BID OPENING Sagamore Parkway Trail This being the time set to open bids for the Sagamore Parkway Trail and the following bids were received and opened: Rieth-Riley Construction Co., Inc. Lafayette, Indiana Base Bid: $4,097,000.00 Alternate #1: $370,000.00 HIS Constructors. Inc. Fairland, Indiana Base Bid: $4,942,604.95 Alternate #1: $569,715.65 White Construction Clinton, Indiana Base Bid: $3,698,000.00 Alternate #1: $237,000.00 Milestone Contractors, LP Lafayette, Indiana Base Bid: $4,421,600.00 Alternate #1: $458,574.00 Mr. Rody moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. Board of Public Works and Safety October 24, 2023 Page 2 Glick Wellfield Improvements This being the time set to open bids for the Glick Wellfield Improvements and the following bids were received and opened: Electric Plus Avon, Indiana Base Bid: $4,858,425.00 Reynolds Construction Orleans, Indiana Base Bid: $4,270,000.00 Mrs. Moulton moved to take the bids under advisement for further review. Mr. Rody seconded. Passed. NEW BUSINESS Engineering Change Order #1-O’Farrell Road Concrete Replacement Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the O’Farrell Road Concrete Replacement Project with Dixon Construction. The change order includes removal and replacement of damaged concrete. The change order is an increase in the amount of $5,920.00 which brings the revised contract amount to $108,824.00. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Change Order #1-Highland Park Curb Replacement Project Mr. Grenard presented to the Board and recommended approval of Change Order #1 for the Highland Park Curb Replacement Project with Dixon Construction. The change order includes removal and replacement of damaged concrete. The change order is an increase in the amount of $24,570.00 which brings the revised contract amount to $152,010.00. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Lafayette Renew Contract-Raineybrook Lift Station Upgrade Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract for the Raineybrook Lift Station Upgrade Project with Bowen Engineering. The contract is in the amount of $2,098,500.00. The project consists of the construction of a new duplex 450-gpm pump lift station, approximately 5,700 LF of 6-inch and 8-inch force main, three (3) air release valve manholes, sit0e improvements, and associated electrical and controls including a 60 kW backup generator. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety October 24, 2023 Page 3 Notice to Proceed- Raineybrook Lift Station Upgrade Project Mr. Talley presented to the Board and recommended approval of the Notice to Proceed for the Raineybrook Lift Station Upgrade Project with Bowen Engineering. The notice to proceed is set to begin on November 13, 2023 with a substantial completion of July 10, 2024 and a final completion of August 9, 2024. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Contract-2023 Sanitary Sewer Rehabilitation Project Mr. Talley presented to the Board and recommended approval of a Contract for the 2023 Sanitary Sewer Rehabilitation Project with Miller Pipeline, LLC. The contract is in the amount of $366,200.67. The project consists of the installation of approximately 1,571 LF of 8-inch Cured-In-Place Pipe (CIPP), 1,980 LF of 10-inch CIPP, 108 LF of 12-inch CIPP, and 270 LF of 36-inch CIPP in sanitary and combined sewers. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Notice-2023 Sanitary Sewer Rehabilitation Project Mr. Talley presented to the Board and recommended approval of the Notice to Proceed for the 2023 Sanitary Sewer Rehabilitation Project with Miller Pipeline. The notice to proceed is set to begin today with a substantial completion of March 22, 2024 and a final completion of April 21, 2024. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Purchasing Declaration of Surplus Property-Purchasing (Anavo Foundation) Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department for the Anavo Foundation that includes: Anavo Foundation, Inc. Quantity Item Notes 2 Bank of 3 lockers #5-7, #8-10 2 Bank of 10 lockers #11-20, #36-45 1 Bank of 15 lockers #21-35 Mr. Payne stated that the items will be sold to Anavo Foundation, Inc. for $1.00. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Declaration of Surplus Property-Purchasing (Bauer Family Resources) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department for the Bauer Family Resources that includes: Bauer Quantity Item Notes 1 5-drawer desk 1 Bulletin Board 4 Locking file cabinets Board of Public Works and Safety October 24, 2023 Page 4 4 Coat hook sets 1 Break room table 1 3-drawer desk 1 Red wood L-shaped desk 1 Gray office chair 6 Work tables Ceiling tiles Will call when ready Mr. Payne stated that the items will be sold to Bauser Family Resources for $1.00. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Declaration of Surplus Property-Purchasing (Gifts of Grace) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department for the Gifts of Grace that includes: Quantity Item 1 4 plastic wall mount paper trays 1 Metal 5-shelf bookcase 1 Black 2-drawer metal file cabinet 1 Wood laminate table on wheels 1 White board 1 Bulletin board Mr. Payne stated that the items will be sold to Gifts of Grace for $1.00. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Declaration of Surplus Property-Purchasing (Goodwill Nurse-Family Partnership) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department for the Goodwill Nurse-Family Partnership that includes: Goodwill Nurse-Family Partnership Quantity Item Notes 1 5-drawer lateral file cabinet 2 3-shelf systems 2 Desks 1 Black desk chair 1 Printer stand 5 Keyed-alike file cabinets 2 Blue/red pattern guest chairs 1 2-drawer file cabinet 1 Metal bookcase Board of Public Works and Safety October 24, 2023 Page 5 Mr. Payne stated that the items will be sold to Goodwill Nurse-Family Partnership for $1.00. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Purchasing (Mental Health America-Wabash Valley Region) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department for the Mental Health America Wabash Valley Region that includes: Mental Health America - Wabash Valley Region Quantity Item Notes 1 Gray Office Chair 1 2-drawer gray laminate top file cabinet 16W x 21.5H x 21.75D 1 Metal 3-wooden shelf storage cabinet 36W x 68.25 x 20D Mr. Payne stated that the items will be sold to Mental Health America Wabash Valley Region for $1.00. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Purchasing (Recovery Café) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department for the Recovery Café that includes: Recovery Café Quantity Item Notes 1 Color LaserJet Enterprise M554 printer 1 Black microwave 1 Red wood laminate top table 6 Teal guest chairs 1 Conference table 48.5W x 15'1"L x 30H 1 Partition walls Unknown when available Mr. Payne stated that the items will be sold to Recovery Cafe for $1.00. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed.. Declaration of Surplus Property-Purchasing (Willowstone Family Services) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department for the Willowstone Family Services that includes: Willowstone Quantity Item Notes 1 White corner shelf 1 Cork Board 1 VariDesk Will take more if available 1 Monitor Stand with shelf 1 Framed Art Board of Public Works and Safety October 24, 2023 Page 6 1 Metal Bookshelf Mr. Payne stated that the items will be sold to Willowstone Family Services for $1.00. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Fire Department (Lawn Mower) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department that includes a 2004 ExMark Lazer ZTR Mower Model#LZ27KC724 Serial#473762 City ID#FD542. Mr. Payne stated that the equipment will be traded in on an upcoming purchase to replace it. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Declaration of Surplus Property-Information Technology (PC’s) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Information Technology Department that includes: Make/Model/Description Serial Number Dell Optiplex 7450 All in HF16CM2 One PC's Dell Optiplex 7450 All in B8G4XM2 One PC's Dell Optiplex 7450 All in DZCG0Q2 One PC's Dell Optiplex 7450 All in B8G8CM2 One PC's Dell Optiplex 7450 All in B86BCM2 One PC's Dell Optiplex 7450 All in B857CM2 One PC's Dell Optiplex 7450 All in B8F3XM2 One PC's Dell Optiplex 7450 All in BNH3XM2 One PC's Dell Optiplex 7450 All in B8F2XM2 One PC's Dell Optiplex 7450 All in HFC4CM2 One PC's Dell Optiplex 7450 All in HF07CM2 One PC's Dell Optiplex 7450 All in B85BCM2 One PC's Dell Optiplex 7450 All in B88BCM2 One PC's HP ProOne 600 G1 AiO MXL5111WXY Mr. Payne stated that the items will be sold on GovDeals.com or recycled. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety October 24, 2023 Page 7 Lafayette Housing Authority Amendment #1-Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #4-Ravine Valerie Oakley, Project Manager, presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #4 for 258 Ravine Street. The property is in the final stages of construction and the sale is expected at the end of the month. This amendment extends the ending date to December 15, 2023 to enable submission of final paperwork and payment to be proceeded. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Amendment #1-Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #5-N. 8th Street Mrs. Oakley presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #5 for 1119 N. 8th Street. The property is in the final stages of construction and the sale is expected in mid-November. This amendment extends the ending dates and provides until January 31, 2024 for final distribution. This will accommodate year-end processing delays is needed. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Release of Mortgage-342 Lawn Avenue, West Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 342 Lawn Avenue, West Lafayette. Mrs. Oakley stated that this was a HOME funded mortgage that has satisfied its period of affordability. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Release of Grant Lien and Restrictive Covenant Agreement-342 Lawn Avenue, West Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Grant Lien and Restrictive Covenant Agreement for 342 Lawn Avenue, West Lafayette. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Release of Mortgage-1105 Riverton, West Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1105 Riverton, West Lafayette. Mrs. Oakley stated that this was a HOME funded mortgage that has satisfied its period of affordability. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Release of Grant Lien and Restrictive Covenant Agreement-1105 Riverton, West Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Grant Lien and Restrictive Covenant Agreement for 1105 Riverton, West Lafayette. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety October 24, 2023 Page 8 Release of Mortgage-604 N. 6th Street Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 604 N. 6th Street. Mrs. Oakley stated this is a CDBG Public Facility Project that has satisfied the seven (7) year use agreement. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Police Department Master Services and Purchasing Agreement with Axon for LPD and LFD Police Chief, Scott Galloway, presented to the Board and recommended approval of the Master Services and Purchasing Agreement with AXON for LPD and LFD. Chief Galloway stated that AXON was formerly named Taser International in previous contracts. Chief Galloway briefly explained the details of the contract and the services that the City benefits from the contract. Discussion ensued. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $1,021,991.18. Mr. Shriner asked if there were any further questions and there were none. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Time: 9:27 a.m. Animal Control Appeal Hearing-Graham Kennedy Ms. Chosnek stated that Chief ACO Klumpe reports that the electric fence at 2610 Main Street has been repaired and ACO released the impound hold for Silas. Upon release of the impound hold the appeal is withdrawn. BOARD OF PUBLIC WORKS AND SAFETY Ron Shriner s/s President Pro-Tem ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375