Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 12, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 12, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Ron Shriner and Eric Rody Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the December 5, 2023 regular meeting. Mr. Rody seconded. Passed. BIDS UNDER ADVISEMENT Glick Wellfield Improvements President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Contract-Sagamore Parkway Trail Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for the Sagamore Parkway Trail Project with White Construction in the amount of $3,935,000.00 which includes the Base Bid and Alternate #1. The project will construct a trail connection from the eastbound Sagamore Parkway Bridge over the Wabash River down to Duncan Road, across Duncan Road and continue onto the 9th Street Trail. Discussion ensued. Mayor Roswarski spoke regarding the current trail project connecting Lafayette, West Lafayette and Prophetstown along with the plan moving forward for the future master trail plan. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-Sagamore Parkway Trail Project Mr. Grenard presented to the Board and recommended approval of the Notice to Proceed for the Sagamore Parkway Trail Project. The project is set to start today. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Maintenance Board of Public Works and Safety December 12, 2023 Page 2 Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes: Item Item # Quantity ADJUSTMENT SCREW LOD-3600513 1 BRAKE ANCHOR PIN LOD-9860236 25 BUSHING ARM-1 6 BUSHING LOD-3600392 4 CABLE ATTACHMENT KIT LOD-3600243 1 CASTLE NUT-TIE ROD END LOD-9860447 3 CLEVIS-CART DUMP AIR CYL LOD-2638447 1 COIL NUT-PLASTIC LOD-3600423 5 CONTROL BOX-CAMERA SV-LCD-CBS-KI 1 COOLANT TEMP ALARM LOD-3600081 1 CV BOOT STEERING COLUMN LOD-3600124 2 CYL HOUSING LOD-3600532 4 DEFROSTER VENT-LOWER LOD-2128658 6 DEFROSTER VENT-UPPER LOD-2128659 1 DIFFERENTIAL LOCK SWITCH LOD-9860061 1 DIFFERENTIAL DRAIN PLUG LOD-9860119 2 DIRT EXCLUDER-OUTER AXLE LOD-9860276 2 DIRT EXCLUDER LOD-9860219 1 END WASHER LOD-9860219 10 EXTERNAL SLACK ADJUSTER LOD-9860053 9 FILTER HYD. LOD-3600192 1 FRONT WHEEL SEALS LOD-3600152 2 GASKET (SIDE MIRROR) LOD-3600333 5 HYD. FITTING LOD-9903727 2 HYD. PACKING KIT LOD-3600264 1 LATCH-AIR FILTER HOUSING LOD-3600470 5 LEVER SPRING SCREW RED-200700-01 13 LOCKNUT 1" MACHINED LOD-2639798 2 LOCKNUT-SWIVEL JAW LOD-9860158 1 LOGIC CONTROL VALVE LOD-3600608 1 LOGIC ELEMENT LOD-3600615 1 LOW COOLANT SENSOR LOD-3600270 1 MAIN RELIEF VALVE LOD-3600614 1 MIRROR LOD-3600215 1 MIRROR BRACKET LOD-3600217 3 MOUNT PLATE LOD-3600343 1 O RING LOD-9860320 6 Board of Public Works and Safety December 12, 2023 Page 3 OIL SEAL LOD-9860209 2 ORING/WASHER SEAL LOD-3600390 6 QUAL ORING LOD-3600421 21 REAR WHEEL STUD LOD-9860016 2 SEAL KIT-POWER STRG LOD-3600193 1 SEAL PLATE FOR-25029-02 6 SLIDE RETAINER PLATE LOD-0329044 1 SOLENOID ACTUATOR LOD-2128650 2 SPINDLE STUD LOD-9860172 8 SPINDLE STUD LOD-9860224 21 SPRING-AIR CYLINDER LOD-3600086 2 STOP SCREW LOD-9860159 2 STUD-FRONT WHEEL LOD-9860306 3 STUD-SPINDLE JAW LOD-9860217 4 THIN NUT LOD-9860154 3 UPPER MOUNT-CART DUMP LOD-0227951 9 VALVE ACTUATOR GRE-K-20-PA1 1 WINDSHIELD WIPER SWITCH LOD-3600314 1 1/2" CONNECTOR HUB-SHC1023 2 3/8" NPT BREATHER VAC-2092-0002 2 49 CAMERA CABLE SV-CCA-394CH 4 AIR CLEANER DUCT FOR-E7HZ-9C6 1 ARM-BRUSH LIFT VAC-4040-0004 3 ARM-BRUSH LIFT VAC-4040-0008 1 BOLT 5/8 810-2042 1 CABLE-MONITORS 65" SV-523 1 CAM CABLE RAY-RC-656P 2 COLLAR-MAIN VAC-8138-0022 1 DEFROSTER HOSE LOD-9904062 3 DOOR LATCH GM-15110651 1 DUMP VALVE LOD-9920055 1 FITTING-HEATER INLET ACD-15-30900 2 HYD FITTING AND HOSE LOD-9904215 7 HYDRAULIC BOOM LIFT VAC-3148-0067 1 HYDRAULIC FILTER LOD-3600148 1 HYDRAULIC MOTOR VAC-3587-0037 1 KEY-MAIN BROOM SHAFT VAC-0000S476 1 O RING HYD.FILTER VAC-MSP2-137 1 ORING GM-10056770 5 POWER STEERING HOSE GM-15627993 1 Board of Public Works and Safety December 12, 2023 Page 4 REBUILT G/B LIFT CYLINDER VAC-3148-0072 1 RESET CONTROL NAT-MB50-250 4 RETAINER-AIR GM-12540409 2 SEAL KIT-AIR CYLINDER LOD-2128384 4 SPOOL SEAL KIT LOD-2125410 4 SPRAYER TIP/NOZZLE VAC-2635-0017 2 TAILGATE CABLE GM-89045648 1 WINDOW HANDLE ASSY GM-458030 1 Mr. Payne stated that these items will be scrapped at Oscar Winski’s. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $2,420,078.07. Mr. Rody asked a question on Page 7 regarding the Northwest Central Indiana Community invoice for 2nd Half of 2023 contribution. Mr. Diehl stated that is the Wabash Heartland Innovation Network EDIT Fund contribution commitment. Mr. Rody asked a question on Page 8 regarding the Casco Industries invoice for Shipping Charge for Turnout Gear. Mr. Diehl stated that is the 2nd set of Turnout Gear for the Lafayette Fire Department from Fairfield Township Funds. President Henriott asked a question on Page 10 regarding Hiram J Hash & Sons invoice for Widmer Ribbon Clerks Time Stamp. Mrs. Murray stated that is a ribbon replacement that the Clerk’s Office uses for the Time Stamp Machine. President Henriott asked a question on Page 10 regarding the Trustees of Purdue University invoice for Animal Control -J Scheeres and J Bravo. Mr. Diehl stated that he would look that up and get back to the Board with an answer. President Henriott asked a question on Page 10 regarding the Dentons Bingham Greenbaum invoice for Professional Services October 2023. Mr. Diehl stated that is for ongoing services with the city regarding Federal Grant Research. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Mayor Roswarski thanked Mrs. Murray and City Departments for their involvement and help with the success of the 2023 Christmas Parade. Time: 9:14 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375