Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 6, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 6, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Amy Moulton, Ron Shriner and Eric Rody. Absent: Gary Henriott Jacque Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the January 30, 2024 regular meeting. Mr. Shriner seconded. Passed. BID OPENING Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt) This being the time set to open bids for the Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt) and the following bids were received and opened: Morton Salt, Inc Chicago, Illinois Letter-No Bid Pencco Inc San Felipe, Texas Letter-No Bid Kemira Water Solutions Lawrence, Kansas Ferric Chloride: $2.31 per gallon Rowell Chemical Corp. Hinsdale, Illinois Sodium Hypochlorite: $1.84 per gallon Alexander Chemicals LaPorte, Indiana Sodium Hypochlorite: $1.769 per gallon Sodium Bisulfite: $1.99 per gallon Board of Public Works and Safety February 6, 2024 Page 2 Hydrochloric Acid: $168.00 per drum JCI Jones Chemicals, Inc Beech Grove, Indiana Sodium Hypochlorite $1.82 per gallon Spear Corporation Roachdale, Indiana Buffered Muriatic Acid: $289.00 per 15-gal drum Buffered Muriatic Acid: $634.20 per 55-gal drum Water Solutions Unlimited Camby, Indiana Hydrochloric Acid: $250.00 per drum Sodium Hypochlorite: $2.18 per gallon Buffered Muriatic Acid: $85.00 per 15-gal drum Buffered Muriatic Acid: $265.00 per 55-gal drum Ammonium Sulfate: $0.65 per pound Sodium Fluoride: $1.68 per pound PVS Chemical Solutions, Inc Detroit, Michigan Sodium Bisulfite: $1.83 per gallon PVS Technologies, Inc Detroit, Michigan Ferric Chloride: $2.49 per gallon Brenntag Mid-South Indianapolis, Indiana Sodium Hypochlorite: $2.03 per gallon Sodium Bisulfite: $1.783 per gallon Sodium Chloride: $0.1550 per pound Ammonium Sulfate: $0.33 per pound Sodium Fluoride: $3.21 per pound Buffered Muriatic Acid: $94.99 per 15-gal drum Buffered Muriatic Acid: $187.90 per 55-gal drum Hydrochloric Acid: $187.90 per drum Mr. Shriner moved to take the bids under advisement for further review. Mr. Rody seconded. Passed. Board of Public Works and Safety February 6, 2024 Page 3 2024 City-Wide Landscape Maintenance This being the time set to open bids for the 2024 City-Wide Landscape Maintenance and the following bids were received and opened: Midwest Landscape Industries Lafayette, Indiana Base Bid for Maintenance Grand Total: $278,921.00 Brightview Landscapes LLC Indianapolis, Indiana Base Bid for Maintenance Grand Total: $498,778.30 Mr. Rody moved to take the bids under advisement for further review. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Utility Service Agreement-Concord Crossing North Subdivision Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Utility Service Agreement for Concord Crossing North Subdivision. Mr. Grenard stated that is this a multi-family development located on the eastside of Concord Road just north of the Kirkpatrick Ditch and inside the newly annexed city limits. This is 70.75 acres in size and spans both service areas 8A and 9A and includes water and sanitary services. Phase 1 will cover 14.77 acres and includes a $107,496.06 financial commitment. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Lafayette Renew Certificate of Final Completion-Miscellaneous Wastewater Treatment Plant Upgrades Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Certificate of Final Completion for the Miscellaneous Wastewater Treatment Plant Upgrades Project. The work performed under this contract with Bowen Engineering has been reviewed and found to be complete in accordance with contract documents. The date of Final completion is established on December 8, 2023. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Purchasing Declaration of Surplus Property-Police Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of Declaration of Surplus Property for the Police Department that includes a Glock 19 Semi-Auto Pistol MOS 9mm Serial#BDRF985. Mr. Payne stated that the item will be sold. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety February 6, 2024 Page 4 Declaration of Surplus Property-Fleet Maintenance Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes the following items: PART NUMBER DESCRIPTION QUANTITY LOD-9860010 REAR HUB CAP GASKET 8 LOD-9860054 BRAKE PIVOT PIN LOCK SCREW 8 LOD-9903203 HYDRAULIC ELBOW 1 LOD-9860444 TIE ROD CLAMP FITTING KIT 2 LOD-3600420 SOLENOID COIL 1 LOD-9860052 CAP SCREW 4 LOD-9860020 WHEEL SEAL 2 LOD-9909010 PRESSURE VALVE-HUB 12 LOD-9950955 JAM NUT 1 SCO-X73-37-17 OUTPUT SHAFT SEAL 1 LOD-9951171 CLEVIS PIN 7 LOD-9951172 7/8 ADJUSTABLE YOKE END 3 LOD-9951179 BOLT-POWER STEERING PUMP 4 LOD-9960035 PLASTIC KNOB 4 LOD-9960043 CLEVIS YOKE 4 LOD-9903885 HYDRAULIC FITTING-ELBOW 1 LOD-9909260 HYDRAULIC ADAPTER 2 LOD-9903840 HYDRAULIC ELBOW 2 LOD-9903892 HYDRAULIC ELBOW 2 LOD-9903911 HYDRAULIC ADAPTER 2 LOD-9950942 WASHER-SPECIAL 8 LOD-9950540 SQUARE HEAD SET SCREW 1 LOD-9950668 SHOULDER BOLT 4 LOD-9940221 U-JOINT LIVE HYD. PUMP 2 LOD-9920147 SHUT-OFF VALVE-HEATER 1 LOD-9960540 INSTALLATION MOUNT 6 LOD-9960619 POWER RELAY 3 LOD-9960707 BATTERY HOLD DOWN 1 LOD-9961129 CONTACT BUSHING-HORN 1 LOD-9961539 GREASE BOOT 1 LOD-9961131 NEUTRAL START SWITCH 4 LOD-9961355-1 LEVER- MAIN DISCONNECT SWITCH 3 LOD-9961510 BUSHING FOR 0134511 12 LOD-9961537 BALL STUD-STEERING CYLINDER 4 Board of Public Works and Safety February 6, 2024 Page 5 LOD-9962220 BUSHING-CART DUMPER 8 LOD-9961612 BUSHING-PIVOT BAR 7 LOD-9961620 WINDSHIELD WIPER CONTROL VALVE-RH 2 LOD-9961621 WINDSHIELD WIPER CONTROL VALVE-LH 3 LOD-9961666 ARM CONTROL-HEADLIGHT 1 LOD-9961652 HYDRAULIC FLOW CONTROL VALVE 2 LOD-9961707 ROD END BOLT 1 LOD-9961708 ROD END BOLT 1/4 2 LOD-9961714 COMPACT RELAY 2 LOD-9961716 SPRING-THROTTLE RETURN 4 LOD-9961721 NO SHIFT CABLE 1 LOD-9961768 HYDRAULIC LEVER HANDLE 4 LOD-9962185 LINK PLATE W/PIN ASY. 11 LOD-9962216 SPEED HANDLE 1 TRW-021407X1 POPPET ADJUSTMENT SCREW 2 LOD-9920211 6-SPOOL VALVE W/AIR 1 LOD-9905020 HYDRAULIC PUMP 1 LOD-9962542 RUBBER MOUNT-RADIATOR 5 LOD-9962545 BIMBE CYLINDER 1 LOD-9962620 COMPLAST PLATEN SLIDE 5 LOD-9962621 GUIDE BLOCK- BOTTOM FRT. 4 LOD-9962627 PLATEN SLIDE- BOTTOM REAR 16 LOD-9962631 CABLE ASY. 3 LOD-9962799 STRAPE AND BOLT KIT 2 LOD-9962702 TEMPERATURE SENDER-COOLANT 2 LOD-9962646 RUBBER BUMPER-ROUND 4 LOD-9962264-1 BLADE-CAB FAN 3 LOD-9962703 TRANSMISSION TEMPERATURE SENDER 1 LOD-9962545-1 SOLENOID COIL ASY. 2 LOD-9963111 CAM FOLLOWER BEARING 2 LOD-9963468 BUSHING FOR H FRAME 6 LOD-9963469 BUSHING 4 LOD-9963540 LEVER KIT 3 LOD-9963737 WIRE HARNESS FOR POWER FILTER 1 LOD-9962834 SILICONE HUMP HOSE 1 LOD-9963802 TEMPERATURE SENDER 4 LOD-9963452 FUSE PANEL 12-GANG 1 LOD-9963803 TRANSMISSION TEMPERATURE SENDER 2 LOD-9964124 14-GANG FUSE STRIP 1 TRANSMISSION OIL TEMPERATURE LOD-9963826 GAUGE 1 Board of Public Works and Safety February 6, 2024 Page 6 LOD-9963465 DOOR HANDLE-INSIDE 2 LOD-9963828 HOUR METER 1 LOD-9963399 TRANSMISSION TEMPERATURE SWITCH 1 LOD-3600339 HYDRAULIC FILTER 14 LOD-9961507 HYDRAULIC FILTER 6 LOD-9902009 HYDRAULIC FILTER 4 Mr. Payne stated that these parts were all specific to vehicles that have been removed from the fleet and will be scrapped at Oscar Winski’s or discarded. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $1,227,537.42. Mr. Rody asked a question on Page 5 regarding the Indiana Bond Bank invoice for 2024 Gas and Diesel Usage Admin Fee. Mr. Diehl stated that this is the annual Fuel Hedge Admin Charge. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Banner Request-Taste of Tippecanoe Mrs. Murray presented to the Board and recommended approval of a Banner Request for the Taste of Tippecanoe to be hung on Columbia Street from May 28-June 11, 2024. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Taxicab Permit Police Chief Scott Galloway presented to the Board and recommended approval of a Taxicab Permit for Daniel Tierney. Chief Galloway stated that the background check was fine. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Time: 9:19 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375