Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 13, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 13, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Amy Moulton and Eric Rody. Absent: Cindy Murray and Ron Shriner Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the February 6, 2024 regular meeting. Mr. Rody seconded. Passed. NEW BUSINESS Purchasing Recommendation for Award-Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt) Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Recommendation for Award for the Recommendation for Award-Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt). The award for the specific chemicals are as follows: JCI Jones-Sodium Hypochlorite $1.82/gal. Brenntag Mid South-Sodium Bisulfite $1.783/gal. Brenntag Mid South-Buffered Muriatic Acid $187.90/55 gal. drum Kemira Water Solution-Ferric Chloride $2.31/gal. Brenntag Mid South-Sodium Chloride (Salt) $310.00/ton Brenntag Mid South-Ammonium Sulfate $0.33/lb. Water Solution Unlimited-Sodium Fluoride $1.68/lb. Mr. Payne recommended the Board accept certain bids stemming from the bid opening held on Tuesday, February 6, 2024 as offered by the following suppliers for the particular chemicals and their respective pricing. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Recommendation for Award-2024 City-Wide Landscape Maintenance Mr. Payne presented to the Board and recommended approval of a Recommendation for Award for the 2024 City- Wide Landscape Maintenance with Midwest Landscape Industries for the Base Bid and Alternates 7B and 32A. The bid amount is $278,319.00, Alternates in the amount of $5,689.00, an additional amount of $20,014.00 for plant materials for a total award in the amount of $304,022.00. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety February 13, 2024 Page 2 Contract-2024 City-Wide Landscape Maintenance Mr. Payne presented to the Board and recommended approval of a Contract for the 2024 City-Wide Landscape Maintenance with Midwest Landscape Industries in the amount of $304,022.00. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Fleet Maintenance Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a 2009 International/New Way 7400 Rear Packer Tandem Truck VIN#1HTWGAATX91176830 City ID#29137. Mr. Payne stated that the equipment will be traded into Best Equipment on an upcoming replacement purchase. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Declaration of Surplus Property-Water Works Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Water Works that includes: Year Make Model VIN City ID 2004 International 7400 Jet truck 1HTWDADRX4J083226 453 2006 Tymco W55 Sweeper J8BE5B16867900366 2648 Mr. Payne stated that the items will be traded in on an upcoming vehicle purchase. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Police Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes: Make Model VIN City ID Dodge Charger 2C3CDXAG1GH130014 16-1 Dodge Charger 2C3CDXAG4GH130024 16-11 Dodge Charger 2C3CDXAG0GH130019 16-6 Dodge Charger 2C3CDXAG0GH130022 16-9 Ford Explorer 1FM5K8ARXHGD66638 17-25 Mr. Payne stated that items will be traded in on an upcoming vehicle purchase. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Engineering Contract- Park East Blvd. Extension Tree Removal Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for Park East Blvd. Extension Tree Removal with Browning Tree Service Corp in the amount of $39,300.00. Mr. Board of Public Works and Safety February 13, 2024 Page 3 Grenard stated that quotes were received by the following companies: Browning Tree Service in the amount of $39,300.00, T-N-T Tree Services in the amount of $49,500.00, Homer Tree Service in the amount of $56,000.00. and Bluestone Tree in the amount of $152,000.00. Mr. Grenard stated that work will begin late April/early May. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Park East Blvd. Extension Tree Removal Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Park East Blvd. Extension Tree Removal that is effective today upon approval. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Contract with Alt & Witzig Engineer for Antique Landfill Delineation Borings Mr. Grenard presented to the Board and recommended approval of a Contract with Alt & Witzig Engineering for the Antique Landfill Delineation Borings. The contract includes subsurface investigation on the antique landfill site which is located between the Wabash River and Canal Road. The Indiana Department of Environmental Management has requested that the city delineate the old landfill boundaries to determine the approximate placement of waste. Soil boring will be performed around the perimeter of the landfill to delineate the approximate extents. Three quotes were received and Alt & Witzig was lowest in the amount of $14,865.00. If additional borings are required, they will be an additional $200.00 each. Discussion ensued. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Lafayette Housing Authority Amendment #1-Agreement between City of Lafayette and Lafayette Urban Ministry Public Facility Improvements Program Year 2019 Michelle Reynolds, Lafayette Housing Authority Director, presented to the Board and recommended approval of Amendment #1 for the Agreement between the City of Lafayette and Lafayette Urban Ministry Public Facility Improvements Program Year 2019. This agreement grants additional time to spend the remaining $3,423.63 on additional health and safety improvements to the facility through and including March 31, 2024. Mrs. Reynolds stated that there will be a physical barrier constructed between the staff person and check-in guests to reduce the risk of spreading communicable diseases and viruses. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $4,384,797.80. President Henriott asked a question on Page 24 regarding the Be Represented Corp invoice for Trails Inspection and Management Services. Ms. Chosnek stated that is for construction services for the Sagamore Parkway Trail Project. President Henriott asked a question on Page 30 regarding the Indiana Department of Environmental Management invoice for Annual PWS Fee-Water. Mr. Diehl stated that is our water fee for Public Water Systems. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety February 13, 2024 Page 4 MISCELLANEOUS Banner Request-Purdue Grand Prix President Henriott presented to the Board and recommended approval of a Banner Request for the Purdue Grand Prix. The banner will be hung across Columbia Street from March 19-April 2, 2024. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Time: 9:13 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375