Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 20, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 20, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Amy Moulton. Absent: Eric Rody Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the February 13, 2024 regular meeting. Mr. Shriner seconded. Passed. BID OPENING Request for Proposal/Qualifications for Service Area 11B This being the time set to open bids for the Request for Proposal/Qualifications for Service Area 11B and the following bids were received and opened: Bowen Engineering Indianapolis, Indiana Atlas Excavating West Lafayette, Indiana Reynolds Construction Carmel, Indiana Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. Valley Forge Concrete Replacement Project, Phase 2 This being the time set to open bids for the Valley Forge Concrete Replacement Project, Phase 2 and the following bids were received and opened: Heartland Contractors Lafayette, Indiana Base Bid: $261,120.00 Dixon Construction Lafayette, Indiana Base Bid: $208,890.00 Board of Public Works and Safety February 20, 2024 Page 2 Milestone Construction Lafayette, Indiana Base Bid: $373,264.00 Rieth-Riley Construction Lafayette, Indiana Base Bid: $364,804.00 Case Construction Edinburgh, Indiana Base Bid: $277,602.52 Mrs. Murray moved to take the bids under advisement for further review. Mr. Shriner seconded. Passed. NEW BUSINESS Controller Declaration of Surplus Property-Police Department Jeremy Diehl, Controller, presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes: Year/Make/Model VIN City ID # 2016 Ford Explorer 1FM5K8AR5GGB64854 16-5 2018 Ford Explorer 1FM5K8AR3JGC42930 18-15 2014 Ford Explorer 1FM5K8AR1EGB44551 14-242 2017 Ford Explorer 1FM5K8AR9HGB33365 17-3 2016 Dodge Charger 2C3CDXAG7GH130017 16-4 Mr. Diehl stated that the vehicles listed will be traded in on an upcoming purchase. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Declaration of Surplus Property-Fleet Maintenance Mr. Diehl presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a 2000 Tarco TM-3-16HLPHC Leaf Vac Trailer VIN#N-22-12-XX-6179-N01 City ID#2075. Mr. Diehl stated that this item will be traded into Best Equipment on an upcoming replacement purchase. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mr. Diehl presented for Board approval of Claims in the amount of $8,920,028.99. President Henriott asked a question on Page 24 regarding the Lexipol LLC invoice for Fire Full Implementation. Mr. Diehl stated that is Board of Public Works and Safety February 20, 2024 Page 3 software designed to help with policy and training management for the department. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Race for Kids 5K Run/Walk Seayra Dupre, Event Representative, presented to the Board and recommended approval of a Special Event Request for Race for Kids 5K Run/Walk to be held on June 1, 2024 from 8:00am-10:00am located on the streets surrounding Franciscan Health Campus. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Banner Request-BAGL C2E Construction Expo President Henriott presented to the Board and recommended approval of a Banner Request for the BAGL C2E Construction Expo. The banner will be hung across Columbia Street from October 29-November 12, 2024. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375