Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 5, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 5, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Eric Rody and Amy Moulton. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the February 27, 2024 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Request for Proposal/Qualifications for Service Area 11B President Henriott stated that this item will remain under advisement. NEW BUSINESS Economic Development Historic Demolition Permit-821 N. 12th Street (House) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 821 N. 12th Street (House). Mr. Collier stated that the property is within the Park Mary National District. Mr. Collier stated that Dann Keiser, Lafayette Historic Preservation Officer, determined that the loss of the structure would negatively affect the historic district and be a loss of an historic resource. Mr. Collier stated that Mr. Kesier recommended upholding the 60-day waiting period. Mr. Shriner moved to uphold the 60- day waiting period. Mr. Rody seconded. Passed. Historic Demolition Permit-831 N. 12th Street (House) Mr. Collier presented to the Board and recommended approval of a Historic Demolition Permit for 831 N. 12th Street (House). Mr. Collier stated that the property is within the Park Mary National District. Mr. Collier stated that Mr. Keiser determined that the loss of the structure would negatively affect the historic district and be a loss of an historic resource. Mr. Collier stated that Mr. Kesier recommended upholding the 60-day waiting period. Jennifer Layton, LTHC Director, gave the Board a brief explanation on the plans with both properties that includes green space. Mr. Shriner moved to uphold the 60-day waiting period. Mrs. Murray seconded. Passed. Board of Public Works and Safety March 5, 2024 Page 2 Legal Counsel Lease Agreement with Tecspan Concrete Structures LLC for Yard Waste and Brush Debris Storage Ms. Chosnek presented to the Board and recommended approval of a Lease Agreement with Tecspan Concrete Structures LLC for Yard Waste and Brush Debris Storage. The lease agreement is in the amount of $5,500.00 per month for a 1-year agreement. The temporary site is located 222 and 233 Boatman Court, Lafayette Indiana and includes 5.05 acres. Discussion ensued regarding the current location of the storage site and the plans for the temporary site after usage. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Purchasing Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes: Dept Device Model GB IMEI Serial Number LPD iPhone 14 Pro Max 256 35 6163571865043 H44TX294YD LPD iPhone 11 64 35 6867118052176 DX3G35EBN72J LPD iPhone 11 64 35 6867118162645 DX3G30W7N72J LPD iPhone 11 64 35 6873117253534 F4GFT7X2N72J LPD iPhone 12 64 35 6606649756909 HT2KHE5P0DXP LPD iPhone 11 64 35 6869115067363 G0PHCTEPN72J Water iPhone 12 64 35 9823650140843 DX3JCVQG0DXP LPD iPhone 11 64 35 6873117318063 F4HFTD9DN72J LPD iPhone 11 64 35 5230554499727 G0PHCRC8N72J LPD iPhone 11 64 35 8845630500516 FFXHT081N72J LPD iPhone 11 64 35 6860110298202 G0PHC8E5N72J LPD iPhone 11 64 35 6549101109128 C6KCDJ8LN72J LPD iPhone 11 64 35 6871117250765 F4KFRS6RN72J LPD iPhone 11 64 35 6867118031485 DX3G35AQN72J LPD iPhone 11 64 35 6871117333926 F4KFRTKNN72J LPD iPhone 11 64 35 6869117467330 F4LFRM33N72J LPD iPhone 11 64 35 6869117438844 F4KFRHF2N72J LPD iPhone 11 64 35 6871117345060 F4KFR6VLN72J LPD iPhone 11 64 35 6871117414460 F4KFRL0MN72J LPD iPhone 11 64 35 6869117397529 F4LFRLS1N72J LPD iPhone 11 64 35 6860117240025 F4LFQ5D0N72J LPD iPhone 11 64 35 6861117255765 F4GFTGPKN72J LPD iPhone 11 64 35 6866116606264 F4KFQHVHN72J LPD iPhone 11 64 35 6864117652213 F4GFVA27N72J LPD iPhone 11 64 35 6869117464345 F4LFR5ENN72J Board of Public Works and Safety March 5, 2024 Page 3 LPD iPhone 11 64 35 6864117561042 F4GFVDTPN72J LPD iPhone 11 64 35 6871117301600 F4KFRPG7N72J LPD iPhone 11 64 35 6864117544576 F4GFV6ASN72J LPD iPhone 11 64 35 6866118064223 DX3G31S9N72J LPD iPhone 11 64 35 6564117651546 F4KFT8VMN72J LPD iPhone 11 64 35 8845630793574 FFWHTJE8N72J LPD iPhone 11 64 35 6870117622171 F4KFTJ2PN72J LPD iPhone 11 64 35 8743273752678 F4KFR1E7N72J LPD iPhone 11 64 35 6869117008506 F4GFR9L1N72J Mr. Payne stated that these items have been replaced with newer equipment and will be sold. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Declaration of Surplus Property-IT Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the IT Department that includes a Dell Latitude E7470 Serial#5C76BG2. Mr. Payne stated that this item will be sold on GovDeals.com. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Fleet Maintenance Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes: PART NUMBER QUANTITY DESCRIPTION HAL-PV-763 1 SWITCH KOV-VCGTX15 1 COIL SPRING KUS-IN-4 2 AUTO CHARGE INDICATOR GC-35-695 2 ROCKER SWITCH SOU-410-612 5 COMPRESSION NUT SOU-410-611 5 COMPRESSION RING SOU-410-603 5 INSERT EONE-627488 1 COMPARTMENT DOOR SWITCH CTW-PK52-622 1 PIGTAIL- DOOR SWITCH PIE-82-3028-010 1 NUT HAN-67043700 2 DOOR HOLDER BUY-BYVCGTHO 1 CABLE HEAD KME-027919V 1 STRIKER, COMPARTMENT DOOR ELK-51254000 4 SPRING PIN SME-740-WWS75 1 WATERWAY SEAL KIT PSE-S71365 1 SWITCH PANEL WIRING KIT FORF5AZ5461203B 1 BUCKLE Board of Public Works and Safety March 5, 2024 Page 4 FOR3WIZ-2A815- AA 1 PARKING BRAKE ADAPTER KME-037255V001 7 DOOR SWITCH MID-H41220076 1 RECOIL SPRING COD-805RB 1 LIGHT DECKBLASTER FSC-LF18ER 1 LITTLITE MAP LIGHT COD-3920 1 SIREN- REMOTE COMPACT COD-S95989M 4 FILTER LENS RED MX7000 COD-S95990M 5 FILTER LENS BLUE MX7000 COD-T02253 2 MX CYLIDER FILTER BLUE COD-T02252 1 MX CYLIDER FILTER RED FSC-Z8583002A-03 2 LENS FSC-Z8583002A-01 2 LENS COD-710H 1 FLASHER UNIT AD0612MS-C70GL 9 COOLING FAN FSC-Z8583017A-02 2 COLOR FILTER BLUE FSC-Z8583017A-02 4 COLOR FILTER RED AC-41-601 8 SPARK PLUG AC-41-906 16 SPARK PLUG AC-41-928 8 SPARK PLUG AC-CR43TS 21 SPARK PLUG AC-CR43TSM 18 SPARK PLUG B&S-298809 1 SPARK PLUG AER-0311-861417 3 END BUSHING AER-0311-861425 1 END BUSHING PLASTIC AER-0311-960249 7 REAR TARP BRACKET AER-0311960345 1 UNDER MOUNT SPRING ASY AER-0715-619567 1 SPRING SIDE MOUNT AER-0715-619569 1 SPRING PASSENGER SIDE AER-0311-863010 2 TARP ARM CORNER AER-0755-623430 1 TARP MOTOR AER-0715-619601 5 SPRING AN-1126M005-CA 6 CLAMP AIR CHAMBER AN-1127M005-CA 6 CLAMP AIR CHAMBER Mr. Payne stated that these parts were all specific to vehicles that have been removed from the fleet. These parts will be scrapped at Oscar Winski’s or discarded. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety March 5, 2024 Page 5 CLAIMS Paula King Controller’s Office, presented to the Board approval of Claims in the amount of $3,219,531.93. President Henriott asked if there were any further questions and there were none. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Lafayette Farmer’s Market Brittany Matthews, Event Representative, presented to the Board and recommended approval of a Special Event Request for Lafayette Farmer’s Market to be held May-October 2024 along with November 23 and December 7, 2024 Mini Markets from 5:00am-1:30pm located on 5th Street from Columbia to Main and Main to Ferry along with the intersection of 5th Street and Main Street. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Friends of Downtown 3rd Annual .1K Race Ken McCammon, Event Representative, presented to the Board and recommended approval of a Special Event Request for Friends of Downtown 3rd Annual .1K Race to be held on March 16, 2024 from 9:00am-4:00pm located on Main Street from 6th to 8th Streets. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Banner Request-Round the Fountain Art Fair President Henriott presented to the Board and recommended approval of a Banner Request for Round the Fountain Art Fair. The banner is to be hung across Columbia Street from May 7-21, 2024. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375