Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 21, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 21, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Ron Shriner, Eric Rody and Amy Moulton. Absent: Cindy Murray Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the May 14, 2024 regular meeting. Mr. Shriner seconded. Passed. BID OPENING Veterans Memorial Parkway Resurface and Shoulder Reconstruction US 52 to SR 38 This being the time set to open bids for the Board of Public Works and Safety for Veterans Memorial Parkway Resurface and Shoulder Reconstruction US 52 to SR 38 the following bids were received and opened: Milestone Contractors Lafayette, Indiana Base Bid: $3,197,000.00 Rieth-Riley Construction Lafayette, Indiana Base Bid: $3,382,282.43 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. 2024 Micro-Surface Project This being the time set to open bids for the Board of Public Works and Safety for 2024 Micro-Surface Project the following bids were received and opened: Pavement Solutions, Inc. Middletown, Indiana Base Bid: $374,322.35 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. Board of Public Works and Safety May 21, 2024 Page 2 NEW BUSINESS Engineering Contract- S. 4th Street Concrete Project Mr. Grenard presented to the Board and recommended approval of a Contract for the S. 4th Street Concrete Project with Dixon Construction in the amount of $81,997.50. Mr. Grenard went over the details of the project. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- S. 4th Street Concrete Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the S. 4th Street Concrete Project. The project is set to start today. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Purchasing Department Declaration of Surplus Property-Information Technology Dave Payne, Purchasing Director, presented to the Board and recommended approval of Declaration of Surplus Property for Information Technology that includes: Make Model Serial ProOne 600 G4 HP MXL5111WXX AIO ProOne 600 G4 HP MXL5111WYR AIO ProOne 600 G4 HP MXL40816PZ AIO ProOne 600 G4 HP MXL5111X08 AIO ProOne 600 G4 HP MXL5111WY0 AIO Dell OptiPlex 7450 AIO B897CM2 Mr. Payne stated that the items will be sold on GovDeals.com. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Police Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes: Year Make Model VIN City ID 2011 Chevrolet Malibu 1G1ZB5E1XBF324274 11-206 Mr. Payne stated that the vehicle will be traded in on an upcoming purchase. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety May 21, 2024 Page 3 Water Works Contract- Water Service Line Potholing Project Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Contract for the Water Service Line Potholing Project with National Industrial Maintenance in the amount of $418,325.00. Mr. Moore stated that the project includes hydro excavation to uncover and identify water service line materials, maintenance of traffic, recording and reporting of the results, and restoration. This is the second part of the Indiana Finance Authority grant that the City received for Type II Lead Service Line Inventory efforts. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Water Service Line Potholing Project Mr. Moore presented to the Board and recommended approval of a Notice to Proceed for the Water Service Line Potholing Project. The project is set to start today. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented to the Board approval of Claims in the amount of $3,930,808.86. President Henriott asked a question on Page 22 regarding the Flack Industries LLC invoice for Wet Test April 2024. Brad Talley, Renew Superintendent, stated that this is for affluent toxicity test for water that goes into the river from the treatment plant. This test is done twice a year through a permit process. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Lafayette Aviators Street Fest David Krakower, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Lafayette Aviators Street Fest to be held on June 29, 2024 from 1:00pm-7:00pm in front of Loeb Stadium on Wallace Avenue between Main Street and 24th Street along with 24th Street between Wallace Avenue and Brice Street. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Special Event Request-Lafayette Police Street Party for 1 Year Anniversary of Public Safety Building MK Riehle, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Lafayette Police Street Party for 1 Year Anniversary of Public Safety Building to be held on May 28, 2024 from 12:00noon-2:00pm on 6th Street from South Street to Columbia Street. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Special Event Request-OUTFest Ashley Smith, Event Representative, presented to the Board and recommended approval of a Special Event Request for OUTFest to be held on August 17, 2024 from 8:00am-12:00midnight on Main Street between 4th and 9th Streets. Ms. Smith went over the details of the event and the expanded footprint of the event location. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety May 21, 2024 Page 4 Banner Request- Joyful Journey (July 30-August 13) President Henriott presented to the Board and recommended approval of a Banner Request for Joyful Journey to be hung on Columbia Street from July 30-August 13, 2024. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Banner Request- Joyful Journey (September 24-October 8) President Henriott presented to the Board and recommended approval of a Banner Request for Joyful Journey to be hung on Columbia Street from September 24-October 8, 2024. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375