Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 2, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 2, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, and Eric Rody. Absent: Amy Moulton Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the June 25, 2024 regular meeting. Mr. Shriner seconded. Passed. QUOTE OPENING Renew 2024 Digesters Exterior Sealing Project This being the time set to open quotes for the Board of Public Works and Safety for the Renew 2024 Digesters Exterior Sealing Project the following quotes were received and opened: Robert Hanes Company Indianapolis, Indiana Quote: $127,900.00 Blakley’s Corporation Indianapolis, Indiana Quote: $80,982.55 Mr. Shriner moved to take the quotes under advisement for further review. Mrs. Murray seconded. Passed. Renew 2024 Building Capstone/Wall Expansion Joint Sealing Project This being the time set to open quotes for the Board of Public Works and Safety for the Renew 2024 Building Capstone/Wall Expansion Joint Sealing Project the following quotes were received and opened: Blakley’s Corporation Indianapolis, Indiana Quote: $69,996.99 Mrs. Murray moved to take the quotes under advisement for further review. Mr. Rody seconded. Passed. Board of Public Works and Safety July 2, 2024 Page 2 BIDS UNDER ADVISEMENT McCaw Park Improvements Phase 2-Trails and Pickleball Courts President Henriott stated that this item will remain under advisement. NEW BUSINESS Purchasing Resolution 06-2024 A Resolution Authorizing the Transfer of Certain Property Owned by the City of Lafayette, Indiana to the Tippecanoe School Corporation Dave Payne, Purchasing Director, presented to the Board and recommended approval of Resolution 06-2024 A Resolution Authorizing the Transfer of Certain Property Owned by the City of Lafayette, Indiana to the Tippecanoe School Corporation. Mr. Payne stated that this transfers property from Lafayette Fire Department to Tippecanoe School Corporation/Greater Lafayette Career Academy for equipment for training and instruction in firefighting. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Lafayette Police Department Mr. Payne Presented to the Board and recommended approval of a Declaration of Surplus Property for the Lafayette Police Department that includes: Description Serial Number 4 Tripod Sign Stands N/A TrippLite Power Inverter 9838BYOPV692800013 TrippLite Power Inverter 2117CYOPV692800399 TrippLite Power Inverter 2102CYOPV692800891 Mr. Payne stated that the items will be sold on GovDeals.com. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Lafayette Renew Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Lafayette Renew that includes an Envirosight SV 1400 Sewer Video System Serial #541508. Mr. Payne stated that this item has been replaced and will be traded in on a new system. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety July 2, 2024 Page 3 Lafayette Renew Public Hearing for Award of Build Operate Transfer Transaction-Service Area 11B Ms. Chosnek gave the Board a brief description of the public hearing process for Board of Works Meetings and also the Build Operate Transfer Transaction. President Henriott asked if there is any public comment on this Award of Build Operate Transfer Transaction for Service Area 11B. There was no public comment. Resolution 07-2024 A Resolution Awarding Build Operate Transfer Transaction Service Area 11B Utility Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Resolution 07- 2024 A Resolution Awarding Build Operate Transfer Transaction Service Area 11B Utility Project. Mr. Grenard went over the details for the project that include the location, construction, design, and scope. Mr. Grenard stated that the Guaranteed Maximum Price is awarded to Bowen Engineering and is in the amount of $43,270,816.00. The notice to proceed begins July 2, 2024 and construction is expected to be complete within 22 months. Discussion ensued regarding this type of procurement method and funding sources. Mayor Roswarski spoke regarding the time required that goes into a project like this and the amount of coordination from all parties to keep this moving forward. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Service Area 11B Construction Inspection Contract Mr. Grenard to the Board and recommended approval of Service Area 11B Construction Inspection Contract with United Consulting in an hourly not-to-exceed amount of $1,158,000.00. The services include organizing meetings, daily inspections, construction progress meetings, verification of work, verification of materials, assist in construction issues, review applicable portions of contractor pay applications, paperwork completion for system testing, coordination with City representatives, substantial/final completion inspections, weekly traffic reports; and prepare weekly communications throughout project. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Water Works Change Order #1-Glick Well Field Improvements Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of Change Order #1 for the Glick Well Field Improvements with Reynolds Construction. LLC. The change order is a reduction in the amount of $31,436.10 which brings the revised contract amount to $4,238,563.90. The change order includes a combination of additions and deletions from the project. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-LPD National Night Out MK Riehle, Event Representative, presented to the Board of Works and recommended approval of a Special Event Request for the LPD National Night Out to be held on July 23, 2024 from 2pm-6pm on Wallace Avenue from Main Street to the exit of the Frozen Custard. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety July 2, 2024 Page 4 ANNOUCNEMENTS Mayor Roswarski thanked Clerk Cindy Murray for all her hard work and lengthy preparation of the Stars and Stripes July 4th event. This is an annual event that takes a lot of coordination, logistics and planning by Clerk Murray. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375