Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 20, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 20, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Amy Moulton and Eric Rody Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the August 13, 2024 regular meeting. Mr. Shriner seconded. Passed. Mr. Rody abstained. NEW BUSINESS Engineering Contract-Sarasota Drive Curb Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for the Sarasota Drive Curb Project with Dixon Construction in the amount of $62,580.00. The purpose of the project is to replace 1,500 feet of additional curb in the Edgelea neighborhood. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Notice to Proceed- Sarasota Drive Curb Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Sarasota Drive Curb Project with Dixon Construction. The project is set to start today. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Lafyette Housing Authority Release of Mortgage-1111 Riverton, West Lafayette Valerie, Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 1111 Riverton in West Lafayette, Indiana. Mrs. Oakley stated that this property has exceeded the minimum home period of affordability. Mrs. Murray moved for approval. Mr. Rody seconded. Release of Grant Lien and Restrictive Covenant Agreement-1111 Riverton, West Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Grant Lien and Restrictive Covenant Agreement for 1111 Riverton in West Lafayette, Indiana. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety August 20, 2024 Page 2 Police Department Addendum #1-Cross Safe Agreement with Lafayette Police Department Police Chief, Scott Galloway, requested that the Board table this item until next week. Mrs. Murray moved to table this item. Mrs. Moulton seconded. Tabled. Purchasing Declaration of Surplus Property-Fleet Maintenance Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes: Year Make Model VIN City ID 2014 Lodal EVO-T28-U300 1L9AJ47B9EK006160 14127 Mr. Payne stated that the vehicle was previously taken out of service and has been used for scrap parts for other Lodal garbage trucks needing parts. This vehicle will be sold for scrap. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Puchasing (Habitat ReStore) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Purchasing (Habitat Restore) that includes: Lafayette Habitat ReStore Quantity Item 3 Meridian 30” 5-drawer desks 1 Meridian 24” 5-drawer desk 3 Meridian L-shaped desk with hutch 1 Meridian L-shaped desk 1 Meridian 30” 3-drawer desk 1 Meridian 24” 2-drawer desk 1 Meridian L-shaped desk with 2 hutches 1 Hon L-shaped desk with hutch 1 Hon 4-drawer desk with hutch Mr. Payne stated that these items are being replaced as part of the remodel of the Utility Billing Office. The items will be sold to Lafayette Habitat ReStore for $1.00. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety August 20, 2024 Page 3 Declaration of Surplus Property-Puchasing (Recovery Café) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Purchasing (Recovery Cafe) that includes: Recovery Café Quantity Item 3 Meridian L-Shaped desks 4 Hutches for desks 1 Vari-Desk monitor riser platform 1 2-drawer file cabinet Mr. Payne stated that these items are being replaced during the remodel of the utility Billing Office. The items will be sold to Recovery Café Lafayette for $1.00. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jenna Karle, Deputy Controller, presented for Board approval of Claims in the amount of $2,990,379.37. Mr. Rody asked a question on Page 18 regarding the Global Media Post Limited invoice for Japan Times Article 2024 U.S. Great Lakes Area. Mayor Roswarski stated that the City of Lafayette put an article in the Japan Times and their affiliations due to the city’s relationship with Subaru and other companies in Japan. This is a special edition for the USA/Japan relations. Mayor Roswarski stated that the cost of the article will be split in half with Greater Lafayette Commerce. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375