Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 13, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 13, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Amy Moulton. Absent: Eric Rody Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the August 6, 2024 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Sarasota Drive Curb Project This being the time set to open bids for the Board of Public Works and Safety for the Sarasota Drive Curb Project the following bids were received and opened: Promised Land Construction Lafayette, Indiana Base Bid: $89,336.00 Case Construction Edinburgh, Indiana Base Bid: $123,938.00 Dixon Construction Lafayette, Indiana Base Bid: $62,580.00 Mr. Shiner moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. NEW BUSINESS Engineering Change Order #1-S. 4th Street Concrete Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for S. 4th Street Concrete Project with Dixon Construction. The change order is an increase in the amount of Board of Public Works and Safety August 13, 2024 Page 2 $1,050.00 which brings the revised contract amount to $883,047.50. The change order includes additional sidewalk for a safety issue. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Purchasing Declaration of Surplus Property-Police Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes: Rockriver Arms LAR-15 16"-barrel 5.56 caliber rifle KT1216509 Rockriver Arms LAR-15 16"-barrel 5.56 caliber rifle KT1167471 Rockriver Arms LAR-15 16"-barrel 5.56 caliber rifle KT1226460 Rockriver Arms LAR-15 16"-barrel 5.56 caliber rifle KT1167457 Rockriver Arms LAR-15 16"-barrel 5.56 caliber rifle KT1226462 Rockriver Arms LAR-15 16"-barrel 5.56 caliber rifle KT1226446 Mr. Payne stated that these items will be traded in on an upcoming purchase. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Fleet Maintenance Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes: Year Make Model VIN City ID 2005 Chevrolet Silverado 2500 HD 1GCHC29U75E319014 6312 2011 Chevrolet C1500 3GCPCPEA3BG328043 6306 2011 Chevrolet K3500 HD 1GC3KZCG2BF144833 6308 1996 Chevrolet C2500 1GCGC24R4TZ189729 6511 Mr. Payne stated that these vehicles were previously used by the Parks Department and will be used as trade-ins or sold for scrap. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Water Works Task Order #16 with Wessler Engineering for Lead Service Line Replacements Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of Task Order #16 with Wessler Engineering for the Lead Services Line Replacement Project. This task order is to provide design, bid, construction administration and RPR services to replace lead service lines within the water distribution system. Mr. Moore stated that the money to fund this project will be coming from the Indiana Finance Authority in the amount of $5 million dollars. The initial $2.5 million will be a grant made available through a forgivable BAN. The additional $2.5 million is to be funded through a 0% interest loan that the City is working on with Crowe. The task order is in the amount of $410,000.00. Mr. Moore answered questions from the Board. Discussion ensued. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. CLAIMS Board of Public Works and Safety August 13, 2024 Page 3 Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $3,964,977.59. President Henriott asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Special Event Request-German Fest Michelle Ford, Event Representative, presented to the Board and recommended approval of a Special Event Request for the German Fest to be held on September 7, 2024 from 4:00pm-11:00pm located on the streets surrounding St. Boniface. The closure request starts September 6th at 7:00am and will be reopened on September 7th at 12:00midnight. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Sidewalk Chalk Festival Harry Mohler, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Sidewalk Chalk Festival to be held September 13-14, 2024 from 11:00am-5:00pm located on 7th Street and North Street sidewalks in front of First Baptist Church and the Tippecanoe Arts Federation. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Bauer’s Backyard BBQ (Bauer Family Resources) Natalie McKenney, Event Representative, presented to the Board and recommended approval of a Special Event Request for Bauer’s Backyard BBG with Bauer Family Resources to be held on September 20, 2024 from 5:00pm-8:00pm located on Fountain Street in front of the Bauer Family Resource Center. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Destination Downtown (Boiler Up) Nolan Willhite, Event Representative, presented to the Board and recommended approval of a Special Event Request for Destination Downtown Boiler Up to be held on August 23, 2024 located on Main Street from 4th Street to 9th Street from 3:00pm-9:30pm. Greg Emig, Lafayette Brewing Company Owner, spoke in opposition of Main Street being closed for this event. Discussion ensued regarding the closure and the atmosphere of the event. Mr. Willhite stated that he has submitted an addendum letter that addresses the safety concerns of the Lafayette Police Department. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375