Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 3, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 3, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Eric Rody. Absent: Ron Shriner President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the November 26, 2024 regular meeting. Mr. Rody seconded. Passed. QUOTE OPENING Quotes: Five Points Fire Station Exterior Bay Door Reconstruction This being the time set to open quotes for the Board of Public Works and Safety for the Quotes: Five Points Fire Station Exterior Bay Door Reconstruction the following quote was received and opened: Spencer Construction Lafayette, Indiana Base Bid: $97,150.00 Mr. Rody moved to take the quote under advisement for further review. Mrs. Moulton seconded. Passed. BIDS UNDER ADVISEMENT Lead Service Line Replacements, Phase 1 President Henriott stated that this item will remain under advisement. NEW BUSINESS Lafayette Renew Amendment #1 to Task Order #5 for Wastewater Master Plan Update, Phase 1 Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Amendment #1 to Task Order #5 for the Wastewater Master Plan Update, Phase 1 with Wessler Engineering. Mr. Talley stated that the amended scope of service includes evaluating an additional sewershed bringing the total to four (4) sewersheds targeted for development to determine the maximum amount of additional flow that can be accepted with the existing infrastructure. The compensation for the amended scope is a not-to-exceed amount of $45,000.00 which brings the fee for Task Order #5 to $95,000.00 without the City of Lafayette’s approval. Discussion ensued. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety December 3, 2024 Page 2 Task Order #7 for Prairie Oaks Permanent Bypass Mr. Talley presented to the Board and recommended approval of Task Order #7 for the Prairie Oaks Permanent Bypass with Wessler Engineering. Mr. Talley stated that the contract will provide survey, design, and quote services for the permanent bypass of the Prairie Oaks Lift Station’s force main discharge. The Task Order is in the amount not-to-exceed $30,000.00 without the City of Lafayette approval. Discussion ensued. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $2,791,272.45. Mr. Rody asked a question on Page 11 regarding the Alt & Witzig Engineering invoice for Lafayette Antique Landfill Delineation. Mr. Diehl stated that this is an area that has been identified as an historic landfill and this is for survey of the area. President Henriott asked a question on Page 8 regarding the UBO Deposit Refund invoice for Temp Co Refund APP 26374 3228 Majestic Lane. Mr. Diehl stated that this is references a certificate of occupancy refund. President Henriott asked a question on Page 8 regarding the City of Lafayette Bank Transfer invoice for Sewer Lien Money from Tippecanoe County Deposit. Mr. Diehl stated that this is for sanitary sewer and storm sewer liens assessed on properties-for June tax sale. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. MISCELLANEOUS Special Event Request-Pearl Harbor Day Robert Mantle, Event Representative, presented to the Board and recommended approval of a Special Event Request for Pearl Harbor Day to be held on December 7, 2024 from 12:00noon-2:00pm on the John T. Myers Bridge and Big 4 Depot Community Room. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375