Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 10, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 10, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Eric Rody and Ron Shriner Jacque Chosnek, City Attorney, was present at the meeting. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the December 3, 2024 regular meeting. Mr. Rody seconded. Passed. BID OPENING Utility Emergency Repairs Program for 2025 This being the time set to open bids for the Utility Emergency Repairs Program 2025 and the following bids were received and opened for Milestone Contractors (Lafayette, Indiana) and Atlas Excavating (West Lafayette, Indiana). Mr. Shriner moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Lead Service Line Replacements, Phase 1 President Henriott stated that this item will remain under advisement. NEW BUSINESS Economic Development Recommendation for Award- Quotes: Five Points Fire Station Exterior Bay Door Reconstruction John Collier, Economic Development, presented to the Board and recommended approval of a Recommendation for Award for the Quotes: Five Points Fire Station Exterior Bay Door Reconstruction with Spencer Construction Company, Inc. The quote was determined to be complete. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Contract-Quotes: Five Points Fire Station Exterior Bay Door Reconstruction Mr. Collier presented to the Board and recommended approval of a Contract for the Quotes: Five Points Fire Station Exterior Bay Door Reconstruction with Spencer Construction Company, Inc in the amount of $97,150.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety December 10, 2024 Page 2 Notice to Proceed-Quotes: Five Points Fire Station Exterior Bay Door Reconstruction Mr. Collier presented to the Board and recommended approval of a Notice to Proceed for the Quotes: Five Points Fire Station Exterior Bay Door Reconstruction to start today. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Lafayette Police Department Lafayette Police Contract Extension with Find8 Performance Marketing MK Riehle, LPD Community Engagement Manager, presented to the Board and recommended approval of the Lafayette Police Contract with Find8 Performance Marketing. The contract/proposal is in the amount of $12,300.00 for 6 months and includes the marketing strategy and campaign, keywords searches, reporting, and optimization for the Google Ad Campaign. Ms. Riehle answered questions from the Board. Discussion ensued. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Maintenance Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes a 2001 International 4900 Tandem Dump Truck VIN#1HTSHADR91H317358 City ID#2129. Mr. Payne stated that the vehicle will be traded in or scrapped. The vehicle has a cracked frame and other mechanical issues. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Contract Renewal-2025 Fuel Contract with Newton Oil Mr. Payne presented to the Board and recommended approval of a Contract Renewal for the 2025 Fuel Contract with Newton Oil. Mr. Payne stated that Newton Oil Company has offered to renew the 2024 contract (original 2007 contract) for Gasoline, Diesel, Bio-Diesel and Ethanol Fuels for the calendar year 2025. Mr. Payne stated that Newton Oil will provide guaranteed same day delivery in most instances or, on deliveries made beyond the date of the order, they honor the rack price from date of order or the rack price on date of delivery. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Water Works Change Order #2-Glick Wellfield Improvements Project Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of Change Order #2 for the Glick Wellfield Improvements Project with Reynolds Construction. The change order is an increase in the amount of $81,582.88 which brings the revised contract amount to $4,320,146.78. The change order adds additional casing pipes and pull boxes that IDEM is requiring for the construction permit to separate chemical injection lines from being in the same casing pipe. The change order also adds additional conduit and wire for relocating the new concrete pad for the new transformer on the north side of the Glick Treatment Building that is necessary for the new electrical service installation. Mr. Moore stated that the change order will be paid by using ARP Funds. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety December 10, 2024 Page 3 CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $4,125,429.25. Mrs. Murray asked a question on Page 15 regarding the Clark Trucking Equipment Co. invoice for Service Body Work for Fleet Veh#2505. Mr. Diehl stated that is for a service body for a truck chassis. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. ANNOUNCEMENTS Mayor Roswarski thanked Cindy Murray for her leadership and the hard work with the Christmas Parade event this year. Mayor Roswarski also thanked the Police Department, Fire Department and TEMA along with the Greater Lafayette Commerce help make this a great event for the community. The Mayor also thanked the Facilities Department and Economic Development for their work to light up downtown with all the Christmas Lights and decorations at the various locations throughout downtown. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375