Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 28, 2025 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 28, 2025 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Eric Rody, Ron Shriner and Amy Moulton. Jacque Chosnek, City Attorney, was present at the meeting. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the January 21, 2025 regular meeting. Mrs. Murray seconded. Passed. OLD BUSINESS Change Order #1-Wea Ridge Elevated Tank Project (Tabled 1/7/2025) President Henriott stated that this item will remain tabled. NEW BUSINESS Lafayette Renew Contract-GMAX CSO LTCP Phase IID (High Rate Treatment Facility) Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract for the GMAX CSO LTCP Phase IID (High Rate Treatment Facility) with Bowen Engineering. Mr. Talley stated that the city’s CSO LTCP was originally approved in 2009 and this project is the final phase of construction for the CSO LTCP and is the culmination of many prior projects. Mr. Talley stated that there are several significant project elements that include 73 Million Gallons a Day (MGD) HRT Facility adjacent to the WWTP including internal piping/electrical and chemical treatment upgrades to interconnect new HRT to existing plant operations, wet weather expansion of 30 MGD of the existing Pearl River Station (PRLS)that includes new pumps and controls, an additional 36” force main from the PRLS to the WWTP to convey the flow of the new wet weather expansion; and SCADA control system to monitor and control operations for the HRT and upgraded lift station, as well as the interconnect to the current WWTP. Mr. Talley went over additional details of the project and the upcoming 2- year monitoring process. Mr. Talley stated that the Guaranteed Maximum Price for this contract is $51,074,521.00. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed-GMAX CSO LTCP Phase IID (High Rate Treatment Facility) Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the GMAX CSO LTCP Phase IID (High Rate Treatment Facility) with Bowen Engineering. Mr. Talley stated that the notice to proceed begins on January 28, 2025 with the substantial completion date of April 30, 2027 and final completion date of June 30, 2027. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety January 28, 2025 Page 2 Certificate of Substantial Completion-Wastewater Treatment Plant (WWTP) and Ross Lift Station Solar Photovoltaic Array Project Mr. Talley presented to the Board and recommended approval of a Certificate of Substantial Completion for the Wastewater Treatment Plant (WWTP) and Ross Lift Station Solar Photovoltaic Array Project with Veregy, LLC. Mr. Talley stated that Veregy has completed all work for this project with a date commissioned and put into service as of December 19, 2024. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Certificate of Final Completion-Wastewater Treatment Plant (WWTP) and Ross Lift Station Solar Photovoltaic Array Project Mr. Talley presented to the Board and recommended approval of a Certificate of Final Completion for the Wastewater Treatment Plant (WWTP) and Ross Lift Station Solar Photovoltaic Array Project. Mr. Talley stated that the final completion date is December 19, 2024. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Scope Modification #1 for Service Area 11B Build Operate Transfer Agreement with Bowen Engineering Mr. Talley presented to the Board and recommended approval of a Scope Modification #1 for Service Area 11B Build Operate Transfer Agreement with Bowen Engineering. Mr. Talley stated that this scope modification includes the removal of the Wea School Road Restoration Scope from the BOT contract. During progress meeting with the Tippecanoe County Highway Department, it was determined that they wanted to restore and improve Wea School Road once the city’s contractor was completion with the water and sewer installation, rather than restore the road to existing condition. Mr. Talley stated that this modification results in a decrease in the amount of $606,240.00 which brings the revised contract amount of $42,664,576.00. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Amendment #2 for Service Area 11B with HWC Engineering Mr. Talley presented to the Board and recommended approval of Amendment #2 for Service Area 11B with HWC Engineering. Mr. Talley stated that the amendment covers general changes that include final design phase revisions, bidding process and BOT procurement and pricing coordination added and construction engineering revisions. Mr. Talley stated that the amendment is an increase in the amount of $116,965.00 which brings the revised contract amount of $1,824,375.00. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Mr. Talley announced the retirement of Pete Corbin after 50 years of service with the City and Lafayette Renew. Mayor Roswarski stated that Mr. Corbin has been an unbelievable employee, and the city is going to lose a tremendous amount of historical knowledge. Mr. Corbin is a problem solver and a great person. Legal Counsel Resolution 03-2025 A Resolution of the Lafayette Board of Works and Public Safety Accepting Offer to Purchase Real Estate-Old Romney Road Parcel 1 & 2 Ms. Chosnek presented to the Board and recommended approval of Resolution 03-2025 A Resolution of the Lafayette Board of Works and Public Safety Accepting Offer to Purchase Real Estate-Old Romney Road Parcel 1 & 2. Ms. Chosnek stated that FC Holding LLC submitted a bid of the required amount of $10,800.00 and otherwise complied with the resolution. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety January 28, 2025 Page 3 Resolution 04-2025 A Resolution of the Lafayette Board of Works and Public Safety Accepting Offer to Purchase Real Estate-Old Romney Road Parcel 3 Ms. Chosnek presented to the Board and recommended approval of Resolution 04-2025 A Resolution of the Lafayette Board of Works and Public Safety Accepting Offer to Purchase Real Estate-Old Romney Road Parcel 3. Ms. Chosnek stated that M3J Properties submitted a bid of the required amount of $21,950.00 and otherwise complied with the resolution. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Police Department Declaration of Surplus Property-Police Department Scott Anderson, Police Department, presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes: Item Serial Number Status Touchmaster Delta PA box C19966 No longer used, obsolete Touchmaster Delta PA box C19977 No longer used, obsolete Touchmaster Delta PA box C19978 No longer used, obsolete Touchmaster Delta PA box C20175 No longer used, obsolete Touchmaster Delta PA box C20272 No longer used, obsolete Touchmaster Delta PA box C20637 No longer used, obsolete Touchmaster Delta PA box C20972 No longer used, obsolete Touchmaster Delta PA box C21091 No longer used, obsolete Touchmaster Delta PA box C21094 No longer used, obsolete Touchmaster Delta PA box C21096 No longer used, obsolete Mr. Anderson stated that items will be sold on GovDeals.com. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $3,776,434.44. President Henriott asked if there were any further questions and there were none. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety January 28, 2025 Page 4 MISCELLANEOUS Special Event Request-McAllister Father Daughter Dance Colin Miner, Event Representative, presented to the Board and recommended approval of a Special Event Request for McAllister Father Daughter Dance to be held on February 15, 2025 from 1:00pm-8:00pm located on streets surrounding McAllister Center for the carriage rides. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Special Event Request-4th Annual .1K Race Ken McCammon, Event Representative, presented to the Board and recommended approval of a Special Event Request for the 4th Annual .1K Race to be held on March 15, 2025 from 9:00am-4:00pm located on Main Street from 6th Street to 8th Street. Mr. McCammon stated that proceeds will be donated to Almost Home Humane Society. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Mosey Down Main Street (Various Dates) Mr. McCammon presented to the Board and recommended approval of a Special Event Request for the Mosey Down Main Street to be held May 10, June 14, July 12, August 9 and August 30, 2025 from 3:00pm to 1:00am on Main Street from 6th Street to 11th Street and 9th Street from Columbia Street to Ferry Street. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Downtown Jazz & Blues Festival Mr. McCammon presented to the Board and recommended approval of a Special Event Request for Downtown Jazz & Blues Festival to be held on July 19, 2025 from 2:00pm to 1:00am located on 5th Street from Columbia Street to Main Street. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Special Event Request-Beers Across the Wabash Mr. McCammon presented to the Board and recommended approval of a Special Event Request for Beers Across the Wabash to be held on August 23, 2025 from 8:00am to 8:00pm located on the John T. Myers Bridge. Mr. McCammon stated that last year they raised $15,000.00 for the Lafayette Food Finders Food Bank. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Mr. McCammon stated that extra security provisions have been put in place for all these special events in lieu of recent incidents in New Orleans. Banner Request-Art on the Wabash (Art Museum) President Henriott presented to the Board and recommended approval of a Banner Request for the Art of the Wabash to be hung on Columbia Street from September 16-30, 2025. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. ANNOUNCEMENTS Mayor Roswarski thanked the Board and the staff at Lafayette Renew for their support and hard work over the last 16 years for all the infrastructure of water, sewer, stormwater, and roads. Mayor Roswarski went of the positive community impact of specific projects in the city, improvements, cost savings, and no rate increases. Board of Public Works and Safety January 28, 2025 Page 5 Discussion ensued. President Henriott thanked Mayor Rsowarski for his leadership and role in these project, being fiscally responsible, the quality of employees the city employs; and the quality of the work being done. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375