Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 4, 2025 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 4, 2025 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Eric Rody, Ron Shriner and Amy Moulton. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the January 28, 2025 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Structure Demolition-11 N. 13th Street (Re-Bid) This being the time set to open bids for the Board of Public Works and Safety for the Structure Demolition of 11 N. 13th Street the following bids were received and opened: Crowl Earthworks, LLC Lafayette, Indiana Base Bid: $92,000.00 Covered Construction Concepts, LLC Indianapolis, Indiana Base Bid: $95,000.00 Mr. Shriner moved to take the bids under advisement for further review. Mr. Rody seconded. Passed. OLD BUSINESS Change Order #1-Wea Ridge Elevated Tank Project (Tabled 1/7/2025) Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of Change Order #1 for Wea Ridge Elevated Tank Project with Caldwell Tanks, Inc. The change order is a decrease in the amount of $4,105.11 which brings the revised contract amount to $5,631,294.89. The change order will authorize final payment and release of retainage. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety February 4, 2025 Page 2 NEW BUSINESS Water Works Contract-Lead Service Line Replacement, Phase 1 Mr. Moore presented to the Board and recommended approval of a Contract for the Lead Service Line Replacement, Phase 1 Project with Atlas Excavating, Inc. The contract is in the amount of $5,311,130.00 and includes the bond, insurance and other contract documents. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-Lead Service Line Replacement, Phase 1 Mr. Moore presented to the Board and recommended approval of a Notice to Proceed for the Lead Service Line Replacement, Phase 1. Mr. Moore stated that the notice to proceed starts today. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Amendment #2-Glick Wellfield Improvements Project Mr. Moore presented to the Board and recommended approval of an Amendment #2 for the Glick Wellfield Improvements Project with Wessler Engineering. The amendment is an increase in the amount of $67,900.00 which brings the revised contract amount to $360,900.00. The amendment includes additional construction administration and resident project representative time to complete the project. The additional time for both services is needed because construction is extending past the original budgeted timeline. Mr. Moore stated that the amendment will be paid using ARP funds that the City has used to pay for the project. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Economic Development Historic Demolition Permit-700 N. 5th Street Myles Holtsclaw, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 700 N. 5th Street. Mr. Holtsclaw stated that Dann Keiser, Lafayette Historic Perseveration Officer, recommended upholding the 60-day waiting period because he determined that the loss of the structure would adversely affect the character of the national historic district. Mr. Holtsclaw stated that after speaking to the property owner there are safety concerns about the waiting period. Mr. Holtsclaw then related those safety concerns to the City Engineer, Jeromy Grenard. John Teibel, Property Redevelopment Representative, stated that the property has been boarded up as best they can however people are finding their way in and sleeping in there with propane tanks. Mr. Teibel stated that there has been no negative feedback with all of the various meeting taking place to determine the future of this site. Mr. Teibel stated that he has concerns with safety of this property and recommended waiving the 60-day waiting period for this reason. Mr. Grenard stated that he to agrees that the property is unsafe and recommended waiving the 60-day waiting period. Mayor Roswarski spoke in support of waiving the 60-day waiting period. Mrs. Moulton moved to waive the 60-day waiting period. Mrs. Murray seconded. Passed. Board of Public Works and Safety February 4, 2025 Page 3 Historic Demolition Permit-708 N. 5th Street Mr. Holtsclaw presented to the Board and recommended approval of a Historic Demolition Permit of 708 N. 5th Street. Mr. Holtsclaw stated that Dann Keiser, Lafayette Historic Perseveration Officer, recommended upholding the 60-day waiting period because he determined that the loss of the structure would adversely affect the character of the national historic district. Mr. Holtsclaw stated that after speaking to the property owner there are safety concerns about the waiting period. Mr. Holtsclaw then related those safety concerns to Mr. Grenard. Mr. Teibel stated that the property has been boarded up as best they can however people are finding their way in and sleeping in there with propane tanks. Mr. Teibel stated that there has been no negative feedback with all the various meeting taking place to determine the future of this site. Mr. Teibel stated that he has concerns with safety of this property and recommended waiving the 60-day waiting period for this reason. Mr. Grenard stated that he to agrees that the property is unsafe and recommended waiving the 60-day waiting period. Mayor Roswarski spoke in support of waiving the 60-day waiting period. Mr. Rody moved to waive the 60-day waiting period. Discussion ensued. Mr. Shriner seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $14,619,973.93. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. MISCELLANEOUS Banner Request-CASA President Henriott presented to the Board and recommended approval of a Banner Request for CASA to be hung on Columbia Street from April 8-22, 2025. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. PUBLIC COMMENT Tyler Beach, 625 N. 12th Street, spoke about public safety issue with his neighborhood activity and pedestrian crossing issues. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375