Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 25, 2025 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 25, 2025 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Eric Rody, Ron Shriner and Amy Moulton. Jacque Chosnek, City Attorney, was present at the meeting. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the February 18, 2025 regular meeting. Mr. Rody seconded. Passed. BIDS UNDER ADVISEMENT Structure Demolition-11 N. 13th Street (Re-Bid) President Henriott stated that this item will remain under advisement. Lafayette 9th Street Culvert Repair President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Permission to Advertise-2025 Miller Addition CDBG Project Jeromy Grenard, Public Safety Director, presented to the Board and recommended approval of a Permission to Advertise for the 2025 Miller Addition CDBG Project. The publications are set to run on February 28 and March 7, 2025 with the bid opening on March 18, 2025. Mr. Grenard went over the details of the project. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Utility Service Agreement-Peninsula Pointe Flats Dave Griffee, Engineering, presented to the Board and recommended approval of a Utility Service Agreement for Peninsula Pointe Flats. Mr. Griffee stated that this is located at the southeast corner of Veterans Memorial Parkway and US 231 within Service Area 16. This agreement provides water supply service to and to accept sanitary sewage from a proposed 8.03-acre residential development. Mr. Griffee stated that the necessary fee payment has been provided. Mr. Griffee answered questions from the Board regarding the fee payment and the intended use of the land. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety February 25, 2025 Page 2 Fire Department 2025 Fire Contract for the Furnishing of Fire Protection and Emergency Services to the Unincorporated Area of Fairfield Township Fire Chief, Brian Alkire, presented to the Board and recommended approval of the 2025-2026 Fire Contract for the Furnishing of Fire Protection and Emergency Services to the Unincorporated Area of Fairfield Township. Chief Alkire stated that the Township will not pay to the City the total sum of $100,000.00 or any other amount for fire protection services for the year 2025 as it did in 2024. In lieu of a payment for 2025 and 2026, the Township has agreed to assist the City with acquiring a new vehicle within 36-39 months of the execution of this agreement in the amount of $748,060.00. Discussion ensued. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Maintenance (Bucket Truck) Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a Bucket Truck 2002 International 4900 bucket truck VIN# 1HTSDAANX2H514457 City ID# 97. Mr. Payne stated that this item will be traded in for an upcoming purchase. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Fleet Maintenance (Dump Truck) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a Dump Truck 2000 International 4900 tandem axle dump truck VIN#1HTSHAAR4YH265444 City ID# 2032. Mr. Payne stated that this item will be sold for scrap. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Water Works Contract with Ortman Drilling Inc for New Horizons and IU Heath Test Production and Test Wells Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Contract with Ortman Drilling Inc for New Horizon and IU Health Test Production and Test Wells. Mr. Moore stated that is contract is for the installation of one 12-inch Test Production Well and one 6-inch test well on the New Horizons property located north of McCarty Lane and west of I-65. Also included in this contract is the installation of a 2- inch monitoring well on the IU Health property located east of VMP and west of I-65 and north of McCarty Lane. The contract is in the amount of $581,969.71 which is being consider as a professional service for the City. Discussing ensued regarding the professional services aspect. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $6,323,737.77. President Henriott asked if there were any further questions and there were none. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety February 25, 2025 Page 3 Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375