Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 15, 2025 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 15, 2025 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Amy Moulton. Absent: Eric Rody President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the April 8, 2025 regular meeting. Mrs. Moulton seconded. Passed. NEW BUSINESS Engineering Contract with RejuvTec for Reclamite Asphalt Rejuvenation 2025 Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for the Reclamite Asphalt Rejuvenation 2025 with RejuvTec. The contract is in the amount of $291,829.49. Mr. Grenard stated that this application is to extend the amount of time required between resurfacing treatments. It is placed on one-to-five-year-old pavement to help the top of the asphalt remain flexible and resist cracking. The project will provide coverage of 229,787 square yards of pavement. Mr. Grenard went over the various location within the city under this contract. Mr. Grenard answered questions from the Board. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Lafayette Housing Authority Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2024 #2-930 S. 2nd Street Thomas Scaer, Project Manager, presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2024 #2 for 930 S. 2nd Street. Mr. Scaer stated that this agreement provides up to $80,000.00 to construct and provide homebuyer assistance with the 2024 HOME awards. Mr. Scaer stated that the completed project will provide an energy efficient, newly constructed home for a new homebuyer. Mr. Scaer answered questions from the Board regarding construction costs. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Parks Department Change Order #1-Columbian Park Zoo Commissary Building Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Change Order #1 for the Columbian Park Zoo Commissary Building with Mattcon General Contractors, Inc. The change order is a reduction in the amount of $15,804.39 which brings the revised contract to $2,129,195.61. Mrs. Laufman stated Board of Public Works and Safety April 15, 2025 Page 2 that the construction project has been successfully complete and the allowance for unforeseen conditions included in the contract has not been exhausted. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Maintenance Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a 1999 Bobcat 14” Asphalt Planer Serial# 231200213 City ID#9943A. Mr. Payne stated that this item will be traded in on an upcoming purchase. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Information Technology Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property-Information Technology that includes: Serial Make/Model/Description Number HP EliteOne 800 G2 23-in Touch All-In-One PC MXL6310Q7V HP EliteDesk 800 G4 DM 35W MXl9122BNQ HP EliteDesk 800 G4 DM 35W MXl9122BNR HP EliteDesk 800 G4 DM 35W MXl9122BNQ HP EliteDesk 800 G4 DM 35W MXl9122BNQ HP EliteDesk 800 G4 DM 35W MXl9122BNQ Mr. Payne stated that these items will be sold on GovDeals.com or recycled. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $1,834,467.38. President Henriott asked a question on Page 20 regarding the SCBAs Inc invoice for Repair parts for SCBAs. Fire Chief Brian Alkire stated that is for Self-Contained Breathing Apparatus that the Lafayette Fire Department uses. President Henriott asked a question on Page 22 regarding the Callyo 2009 Corp invoice for additional users and subdepartments. Mr. Diehl stated that is communication software with Motorola that the Lafayette Police Department uses. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Bike to Work Day Myles Holtsclaw, Event Representative, presented to the Board and recommended approval of a Special Event Request for Bike to Work Day to be held on May 16, 2025 from 8:00am-10:00am on John T. Myers Bridge. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety April 15, 2025 Page 3 Special Event Request-Round the Fountain Art Fair Janie Peters and Katie Westfall, Event Representatives, presented to the Board and recommended approval of a Special Event Request for Round the Fountain Art Fair to be held on May 24, 2025 from 6:00am-6:00pm around the Courthouse Square in Downtown Lafayette. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Hunger Hike Josh Prokopy, Event Representative, presented to the Board and recommended approval of a Special Event Request for Hunger Hike to be held on September 21, 2025 from 10:15am-5:30pm at Riehle Plaza and the John T. Myers Bridge. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Banner Request-Food Finder Food Bank President Henriott presented to the Board and recommended approval of a Banner Request for Food Finders Food Bank to be hung on Columbia Street from April 29-May 13, 2025. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Banner Request-Taste of Tippecanoe President Henriott presented to the Board and recommended approval of a Banner Request for Taste of Tippecanoe to be hung on Columbia Street from June 3-10, 2025. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375