Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 10, 2025 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 10, 2025 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Ron Shriner and Eric Rody. Jacque Chosnek, City Attorney, was present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the June 3, 2025 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Change Order #1-Woodfield Village Raised Crosswalk Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for Woodfield Village Raised Crosswalk Project with Dixon Construction. The change order is an increase in the amount of $2,880.00 which brings the revised contract amount to $23,872.00. The change order includes removal and replacement of existing concrete to allow for positive drainage flow along gutter line so there will not be an issue of standing water. Discussion ensued regarding the process for requesting these crosswalks throughout the city. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Certificate of Completion-Manhole Grade Adjustment Project Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for the Manhole Grade Adjustment Project with Rieth-Riley Construction. Mr. Grenard stated that the warranty period began on May 1, 2025. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Design Contract for 9th Street from Kossuth Street to South Street Drainage and Sidewalk Improvements with VS Engineering Mr. Grenard presented to the Board and recommended approval of a Design Contract for 9th Street from Kossuth Street to South Street Drainage and Sidewalk Improvements with VS Engineering. The contract is in the amount of $624,075.00 plus reimbursable expenses not to exceed $7,500.00. The contract is for design services to improve drainage and rideability at the 9th Street and Kossuth Street intersection as well as to replace sidewalks on the 9th Street Hill due to multiple tripping hazards. Mr. Grenard stated that the bidding process for this project will begin in later winter 2025 or early spring 2026. Mr. Grenard answered questions from the Board. Discussion ensued. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety June 10, 2025 Page 2 Economic Development Historic Demolition Permit-501 Cherokee Avenue Michael Sinnet, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 501 Cherokee Avenue. Mr. Sinnet stated that the demolition request was reviewed by Dann Keiser, Historic Preservation Officer, who determined that the loss of the structure would be a loss of an historic resource and recommended upholding the 60-day waiting period. Mr. Shriner moved to uphold the 60-day waiting period. Mrs. Moulton seconded. Passed. Purchasing Declaration of Surplus Property-Police Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes: 16-17 2016 Ford Explorer Black 1FM5K8AR9GGB64856 16-19 2016 Ford Explorer Black 1FM5K8AR2GGB64858 16-21 2016 Ford Explorer Black 1FM5K8AR4GGB64859 17-13 2017 Ford Explorer Black 1FM5K8AR7HGD66631 14-241 2014 Ford Explorer Black 1FM5K8ARXEGB44547 Mr. Payne stated that these items will be traded in on an upcoming purchase. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Declaration of Surplus Property-Information Technology Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Information Technology that includes a Dell Latitude E6510 Serial# 2BDV2M1. Mr. Payne stated that this item will be sold on GovDeals.com. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Declaration of Surplus Property-Lafayette Renew Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Lafayette Renew that includes 5 pickup truck tailgates Model# Chevy Silverado ID# Unknown. Mr. Payne stated that these items will be sold on GovDeals.com. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Water Works Change Order #5-Glick Wellfield Improvements Project Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of Change Order #5 for the Glick Wellfield Improvements Project with Reynolds Construction. The change order is an increase in the amount of $5,985.34 which brings the revised contract amount to $4,575,269.55. The change order includes the addition of dual secondary containment tanks to the project and includes a credit for chemical containment totes that were not used. Mr. Moore stated that the total cost of materials and labor including in this change order is $33,570.75. After applying a deduct amount of $27,585.41 from funds that were not used from Change Order Board of Public Works and Safety June 10, 2025 Page 3 #4 the net increase to the contract amount is $5,985.14. Discussion ensued regarding the perimeters and scope of this change to the project. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $3,880,022.28. President Henriott asked if there were any further questions and there were none. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Special Event Request-Father’s Day “Coffee & Cars with Dad” Walt Cornelius, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Father’s Day “Coffee & Cars with Dad” to be held on June 14, 2025 from 11:00am-2:00pm located on Main Street between 8th Street and 9th Street. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Banner Request-Feast of the Hunter’s Moon President Henriott presented to the Board and recommended approval of a Banner Request for Feast of the Hunter’s Moon to be hung across Columbia Street from September 30-October 14, 2025. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375