Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 7, 2025 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 7, 2025 at 9:00 a.m. in the Common Council Chambers. Members present were: Eric Rody, Gary Henriott, Amy Moulton, and Ron Shriner. Absent: Cindy Murray Jacque Chosnek, City Attorney, was present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Rody moved for approval of the minutes from the September 30, 2025 regular meeting. Mr. Shriner seconded. Passed. QUOTES UNDER ADVISEMENT 2025 Road Crack Sealing President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #1-11 N. 13th Street House Demolition Dave Griffee, Engineering, presented to the Board and recommended approval of the Change Order #1 for the 11 N. 13th Street House Demolition with Crowl Earthwork, LLC. Mr. Griffee stated that the change order includes unforeseen circumstances caused by restricted work area. The change order is an increase in the amount of $2,080.00 which brings the revised contract to $94,080.00. Mr. Griffee went over the details of the change order. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Utility Service Agreement-Vita Lifestyle Lafayette, LLC Mr. Griffee presented to the Board and recommended approval of a Utility Service Agreement-Vita Lifestyle Lafayette, LLC. Mr. Griffee stated that this is approximately 26 acres located at 4219 SR 38 East on the southside of SR 38 at the new Parkeast Blvd intersection, Service Area 6. This master plan will be completed in two phases (Lot 1 and Lot 2) with cost recovery fees paid in accordance with the acreage of each Lot as it is initiated. Mr. Griffee went over the details of the project and answered questions from the Board. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Addendum #1- Utility Service Agreement-Vita Lifestyle Lafayette, LLC Mr. Griffee presented to the Board and recommended approval of an Addendum #1 for Utility Service Agreement-Vita Lifestyle Lafayette, LLC. Mr. Griffee stated that this addendum is for Lot 1 and includes 22 acres of the development. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety October 7, 2025 Page 2 Purchasing Declaration of Surplus Property-Fleet Maintenance Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a 2004 Chevrolet C2500HD truck VIN# 1GCHC24U64E150674 City ID# 435. Mr. Payne stated that the vehicle was a total loss in an accident on September 12, 2025 and will be turned over to the insurance company as part of the settlement of the claim. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Declaration of Worthless Property-Fleet Maintenance Mr. Payne presented to the Board and recommended approval of a Declaration of Worthless Property for Fleet Maintenance that includes: City ID # Item VIN 2819 2008 Ford F-350 4x4 1FTWW31R18ED23348 14124 2014 Ford F-350 4x4 1FT8X3B63EEB27465 24118 2004 Chevrolet Colorado 1GCCS196148133152 412 2011 Chevrolet Silverado K3500 1GC3KZCG5BF169998 Mr. Payne stated that these vehicles will be scrapped. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $3,674,101.07. President Henriott asked if there were any further questions and there were none. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Monster Mash on the Wabash Nolan Willhite, Event Representative, presented to the Board and recommended approval of a Special Event Request for Monster Mash on the Wabash to be held on October 25, 2025 from 12:00pm-5:00pm located on Main Street between 6th Street and 8th Street along with 6th Street from Columbia Street to the alley behind the Lafayette Theater. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Time: 9:08 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375